Mechanical services for sanpc refinery – 3-Year contract – kwazulu-natal government tender

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Returnable Documents: Returnable Documents means all the documents, Parts and Annexures, as listed in the tables below., Returnable Documents Failure to submit Returnable Documents at the closing date and time of this tender may result in a bidder’s disqualification. Bidders are therefore urged to ensure that all these documents are returned with their Proposals. Please confirm submission of the Returnable Documents detailed below by so indicating [Yes or No] in the table below: RETURNABLE DOCUMENTS YES NO Valid SARS tax compliance status [Consortia / Joint Ventures must submit a separate Tax compliance status for each party] Valid BBBEE affidavit/certificate CSD Summary Report or CSD supplier number (MAAA....................) PART 3 : Proposal Form PART 4 : Signing Power - Resolution of Board of Directors PART 5 : Certificate of Acquaintance with RFP Documents PART 6 : Certificate of Acquaintance with Scope of Work of 16 RETURNABLE DOCUMENTS YES NO PART 7 : Breach of Law Form SBD 1 Invitation to bid SBD 4 Bidders disclosure SBD 6.1: Preference points claim form in terms of the preferential procurement regulations 2022 CONTINUED VALIDITY OF RETURNABLE DOCUMENTS The successful Bidder will be required to ensure the validity of all returnable documents, including but not limited to its Tax compliance status for the duration of any contract emanating from this RFP. Should the Bidder be awarded the contract [the Agreement] and fail to present CEF (SOC) Ltd with such renewals as and when they become due, CEF (SOC) Ltd shall be entitled, in addition to any other rights and remedies that it may have in terms of the eventual Agreement, to terminate such Agreement forthwith without any liability and without prejudice to any claims which CEF (SOC) Ltd may have for damages against the Bidder. By signing these RFP documents, the Bidder is deemed to acknowledge that he/she has made himself/herself thoroughly familiar with all the conditions governing this RFP, including those contained in any printed form stated to form part hereof, and CEF (SOC) Ltd SOC Ltd will recognise no claim for relief based on an allegation that the bidder overlooked any such condition or failed properly to take it into account for the purpose of calculating tendered prices or otherwise. of 16 PART 4: SIGNING POWER – RESOLUTION OF BOARD OF DIRECTORS NAME OF ENTITY: ______________________________________________ It was resolved at a meeting of the Board of Directors held on ____________ that FULL NAME(S) CAPACITY ________________________ ______________________________ ________________________ ______________________________ ________________________ ______________________________ _______________________ ______________________________ in his/her capacity as indicated above is/are hereby authorised to enter into, sign, execute and complete any documents relating to this Proposal and any subsequent Agreement for the provision of Services. A list of those person(s) authorised to negotiate on behalf of the abovementioned entity [if not the authorised signatories] is also submitted along with this Proposal together with their contact details. FULL NAME ________________________ __________________________ SIGNATURE CHAIRMAN FULL NAME _________________________ __________________________ SIGNATURE SECRETARY of 16 PART 5: CERTIFICATE OF ACQUAINTANCE WITH RFP DOCUMENTS NAME OF ENTITY: ___________________, I/We _____________________________________________________ do hereby certify that I/we acquainted myself/ourselves with all the documentation comprising this RFP and all conditions contained therein, as laid down by CEF (SOC) Ltd SOC Ltd for the carrying out of the proposed service for which I/we submitted my/our Proposal., I/we furthermore agree that CEF (SOC) Ltd shall recognise no claim from me/us for relief based on an allegation that I/we overlooked any RFP/contract condition or failed to take it into account for the purpose of calculating my/our offered prices or otherwise., I/We accept that an obligation rests on me/us to clarify any uncertainties regarding this Tender which I/we may have, before submitting the Tender. I/We agree that I/we will have no claim based on an allegation that any aspect of this RFP was unclear but in respect of which I/we failed to obtain clarity., I/we understand that the accompanying Tender will be disqualified if this Certificate is found not to be true and complete in every respect., For the purposes of this Certificate and the accompanying Tender, I/we understand that the word “competitor” shall include any individual or organisation, other than the Bidder, whether or not affiliated with the Bidder, who, Has been requested to submit a Tender in response to this Tender invitation., Could potentially submit a Tender in response to this Tender invitation, based on their qualifications, abilities or experience; and, Provides the same Services as the Bidder and/or is in the same line of business as the Bidder., The Bidder has arrived at the accompanying Tender independently from, and without consultation, communication, agreement or arrangement with of 16 any competitor. However, communication between partners in a joint venture or consortium will not be construed as collusive Tendering., In particular, without limiting the generality of paragraph 5 above, there has been no consultation, communication, agreement or arrangement with any competitor regarding, Geographical area where Services will be rendered [market allocation], Methods, factors or formulas used to calculate prices;, The intention or decision to submit or not to submit, a Tender;, The submission of a Tender which does not meet the scope of work and conditions of the RFP; or, Tendering with the intention of not winning the Tender., In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, scope of work and conditions or delivery particulars of the Services to which this RFP relates., The terms of the accompanying Tender have not been, and will not be, disclosed by the Bidder, directly or indirectly, to any competitor, prior to the date and time of the official Tender opening or of the awarding of the contract., I/We am/are aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to tenders and contracts, Tenders that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of Part 59 of the Competition Act No and/or may be reported to the National Prosecuting Authority [NPA] for criminal investigation and/or may be restricted from conducting business with the public sector for a period not exceeding 10 [ten] years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation. SIGNED at ___________________________ on this _____ day of 20 _____________________________ __________________ SIGNATURE OF WITNESS SIGNATURE OF BIDDER of 16 PART 6: CERTIFICATE OF ACQUAINTANCE WITH SCOPE OF WORK I/We ________________________________________________________ do hereby certify that I/we acquainted myself/ourselves with all the documentation comprising the Scope of Work for the carrying out of the proposed Services for which I/we submitted my/our Proposal. I/We furthermore agree that CEF (SOC) Ltd SOC Ltd shall recognise no claim from me/us for relief based on an allegation that I/we overlooked any provisions of the Scope of Work or failed to take it into account for the purpose of calculating my/our offered prices or otherwise. I/We confirm having been advised that a signed copy of this Schedule can be submitted in lieu of the Scope of Work as confirmation in terms of the Returnable Schedule. SIGNED at ___________________________ on this _____ day of 20 _____________________________ ___________________ SIGNATURE OF WITNESS SIGNATURE OF BIDDER of 16 PART 7: BREACH OF LAW FORM NAME OF ENTITY: ___________________________________________________ I/We do hereby certify that I/we have/have not been [delete as applicable] found guilty during the preceding 5 [five] years of a serious breach of law, including but not limited to a breach of the Competition Act, , by a court of law, tribunal or other administrative body. The type of breach that the Bidder is required to disclose excludes relatively minor offences or misdemeanours, e.g. traffic offences. Where found guilty of such a serious breach, please disclose: NATURE OF BREACH: _______________________________________________________________________________ _______________________________________________________________________________ ______________________________________________ DATE OF BREACH: ____________________________________________________________________ Furthermore, I/we acknowledge that CEF (SOC) Ltd SOC Ltd reserves the right to exclude any Bidder from the Tendering process, should that person or entity have been found guilty of a serious breach of law, tribunal or regulatory obligation. SIGNED at _____________________ on this _____ day of _____________________20 _____________________________ ___________________ SIGNATURE OF WITNESS SIGNATURE OF BIDDER of 16

Bidder must: 1) Be a legally constituted entity (person, company, close corporation, enterprise); 2) Have all mandatory certifications (ISO 9001, 14001, 45001, 3834, SANS 347); 3) Possess CIDB Grade 8 ME registration; 4) Have a fabrication premises within 50km of SANPC Refinery; 5) Employ personnel with valid QCTO-accredited trade test certificates (riggers, welders, mechanical fitters, pipe fitters); 6) Have a valid COIDA Letter of Good Standing; 7) Have a documented HSSE policy; 8) Maintain SHEQ KPIs for the last 3 years; 9) Have proven experience providing mechanical services to refineries or major hazard installations in the last 5 years; 10) Not have been found guilty of a serious breach of law in the preceding 5 years; 11) Be tax compliant; 12) Submit a complete bid by the deadline to the correct email address.

Appointment of a service provider for

The mechanical services

1.1 Effective Mechanical maintenance is essential for the safety, reliability, and

efficiency of any facility's operations. To ensure that the mechanical systems

of SANPC Refinery’s assets are properly maintained and potential issues are

promptly addressed, it is important to establish this contract.

1.2 The purpose of this contract is to appoint a suitably qualified Mechanical

contractor for the provision of Mechanical services at SANPC Refinery

located at 1 Refinery Road, Prospecton, Durban.

1.3 The work includes, but is not limited to the provision of supervision, labour,

PPE, consumables, material, equipment, and traveling necessary to carry

out Mechanical Maintenance work at SANPC Refinery’s static equipment

including vessels, columns, heat exchangers, piping, storage tanks and

structures.

1.4 The contractor is required to have a standby crew available for

emergencies. The response time for emergencies should be immediate with

resources on site within 2 hours.

1.5 The scope of works covers maintenance and project related activities

specific to mechanical, hotwork, rigging and supply of materials and

equipment required to execute work at the SANPC Refinery site.

1.6 Work performed will be measured and remuneration shall be based on the

Schedule of prices.

1.7 The contractor normal hours of work will be from 07h00 to 15h30, Monday to

Friday. Public holidays and weekends are non-working days.

1.8 The contractor shall not, without the prior written consent of SANPC Refinery,

make any alteration or addition to this Scope of Work.

2. Scope of work – particular

2.1 The contractor is required to perform various tasks for SANPC Refinery, the

scope of which shall be determined by the Area Engineer or a duly

authorised person in accordance with the provisions set out below.

2.2 The works shall comprise of but not be limited to mechanical, hotwork and

rigging detailed below:

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2.2.1 Mechanical Functions –

a. Installation and Removal of Flanges and blinds.

b. Installation and Removal of Flanged and Screwed Water-wash

fittings for process washouts.

c. Opening, Repairing and Boxing up of Vessels, Columns, tanks and

piping for Inspection.

d. Opening all types of Heat exchangers and removal of Tube

bundles for Cleaning and Inspection.

e. Removal and Installation of Valves of all sizes.

f. Removal, flushing and installation of filters and strainers.

g. Cold cutting of redundant Piping Lines including bolting.

h. Hydrotesting of Various equipment and Piping as per Inspection

requirements.

i. Installation of mobile pumps and flexible hoses for product

transfers.

j. Connecting of hoses for maintenance or operations activities.

k. Flange management of assemblies.

l. Dismantling, repairs and assembly of structures.

2.2.2 Hot work Functions –

a. QCP development, AIA Approval of workpacks with associated

certifications and documents in line with ISO3834 standards.

b. Fabrication and inspection of piping as per SANPC Refinery

requirements.

c. Repairs of structures and refinery pressurised plant equipment.

d. Fabrication and Installation of damaged Grating replacements.

e. Fabrication and Installation of Piping supports (i.e. Shoes, dummy

supports, Trunnions)

f. Repairs of Inline piping and equipment as required and scoped

by SANPC Refinery Scoper.

g. Inspection during, before and after all Welding activities as

prescribed by the approved QCP.

h. Scoping and planning of required hot-work activities.

i. Tracking of all welding and welder stats kept and readily available

via the Welding System Application.

j. All Hot-work activities Approved, Fabricated and Installed under

the surveillance of qualified and experienced quality control

personnel.

2.2.3. Rigging Functions –

a. Rigging of all plant equipment including internals.

b. Rigging of piping systems including valves.

c. Rigging of all types of Exchangers and bundles Tube Bundles.

d. Rigging of Pumps and Motors.

e. Rigging of scaffold material for scaffold contractor to elevated

areas.

f. Rigging of structures and platforms.

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2.3 The works as generally described may be carried out in all operating and

non-operating areas, and at all levels within the unit structures within the

SANPC refinery precinct. Included in the scope of work are seven transfer

lines that run underground from the refinery to the Island View Terminal which

is 12km away from the refinery- Mechanical repairs (including welding

activities) may need to be carried out on these lines if defects are noted.

2.4 The Contractor must have valid certifications for ISO 9001, ISO 14001, ISO

45001 and ISO 3834

2.5 The contractor is required to have fabrication premises within 50km of SANPC

Refinery to enable offsite fabrications and testing.

2.6 All work completed must be accepted/ signed off by the relevant SANPC

Refinery Engineer or designated representative.

3 scope of the works - general

3.1 The description given below defines the general requirements particular to

the scope of the works and is to be read in conjunction with the other

documents forming the Tender and/or the agreement as the case may

be. Procedures for work order shall follow the sequence of events as per

Central the Planning Workflow and as outlined in 3.1.1 to 3.1.10 below:

3.1.1

a) SANPC Refinery normally uses individual work order numbers to

apportion the works. The contractor will be required to use the job card

system for call-offs (pricing) and the SANPC Refinery job card system for

progress reporting of the works in conjunction with the duly authorised

SANPC Refinery Zone Supervisor. SANPC Refinery will provide the level 1

schedule (overall schedule – early start and late finish) for the contractors

planning and execution.

b) The contractor is required to provide man-hours expended to execute

the work from the schedule of prices, and compare against those listed

in the man-hour norms for the job. The overall schedule will be

compared against the initially agreed schedule.

c) This information will be used in the KPI measures.

3.1.2 The Area Engineer or the duly authorised person , together with the Zone

Supervisor identifies the required maintenance work, where after a priority

is placed against each maintenance activity.

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Maintenance prioritisation table

Priority priority/risk level start date initialcompletion period

C Routine Request Date + 30 days 3 Months

B Routine Request Date + 14 days 1 Month

A Schedule Breaker Request Date + 1 days 1 Week

E Emergency Immediate ASAP + Overtime

Priorities A, B, C & E are scoped by the respective Zone Scooper or the discipline Artisan.

A work order number is assigned to the scope and job card is issued to the contractor

Emergency Status Classification will be the ‘A’ and ‘E’ priority jobs. In such a case the Area

Engineer agrees upon the staffing and general planning requirements with his execution Team

(Scoper, Planner, Zone Supervisor and the Contractor). The Area Engineer confirms

the release of the works and identifies which lower priority job(s) can be postponed to

accommodate the Emergency priority job.

a) An ‘E’ priority job is supposed to commence immediately and shift work is

to be effected, and an ‘A’ priority job will require the contractor to

commence within 24hrs of receiving the scoping form and order number.

An ‘A’ priority job may require extended hours to be undertaken by the

dayshift crew.

b) In the event that the contractor resources in the Zone are insufficient for

the Emergency Job, then the Area Engineer is to be consulted as he/she

has overview of all resources and is in the position of suggesting what jobs

across site could be postponed to accommodate the ‘E’ priority job.

c) For an ‘E’ priority job after hours, the Planner is to immediately issue a

Manual job card for the work to start. In the event the ‘E’ priority job

occurs outside of normal working hours, the system generated job card

with a valid work order number will be issued at the beginning of the next

normal working day.

d) The contractor is expected to obtain the necessary permits and proceed

with the works. The workflow from here shall proceed in the same manner

as for normal priority works.

3.1.3 For (A, B, C & E) priority work a scope of work package, in the form of a

Contractor Work Request (CWR), is generated in SAGE by the Area Scoper.

A work order is generated by the Zone Scoper and followed up with a

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manual scoping form to the contractor. The contractor estimates the cost

and man hours for a CWR, in accordance with the Schedule of prices, and

returns the estimated CWR in electronic format to the Area Engineer. The

Area Engineer evaluates and awards the contractors estimated CWR.

a) When awarded, the contractor compiles a Work Pack which includes the

relevant drawings and Material Take-off’s (MTO’s) etc.

b) The Contractor’s supervisor is required to facilitate the generation of the

Safety Certificate.

3.1.4 The contractor presents the compiled work pack to SANPC Refinery, which

must be reviewed and verified in writing by the respective SANPC Refinery

authorities. SANPC Refinery shall, at the same time, ensure that the material

required is in stock or ordered. Central Planning draws up a 30-day look-a-

head schedule, for review by the Area Execution Team including the

contractor. From time to time, SANPC Refinery may impose a limit to

contractor numbers on site.

3.1.5 After confirmation with all relevant parties in the Weekly planning meeting,

the Planner issues a seven day look-ahead level 1 schedule. From that

schedule, job cards will be issued to the relevant contractor. The seven day

schedule will be extracted from the monthly schedule.

a) The contractor is to ensure that the relevant QCP, Work-pack is approved

and that the permits are obtained at the latest by close of business of the

day prior to the planned start date.

c) Thereafter the contractor is to get daily clearances for each activity from

the respective Maintenance Services Focal Point (MSFP) before

commencing with the works.

3.1.6 In the event of any variations to the scope of the works, SANPC Refinery

Authorised person (Area Engineer, the Zone Planner, the Zone Scoper) and

the contractor shall identify such variation/s and this must be recorded. The

contractor shall include such variations into the work pack. A variation order

(VO) shall be raised and approval by the Area Engineer before the extra

work commences.

Execution of works without a job cards will not be accepted.

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3.1.7 The contractor must submit the job cards to the Planner for progress

reporting. These job cards must be signed by the Discipline Supervisor as

verification that the work is completed to the required standard and to

process payments.

3.1.8 The Planner updates all progress and also closes off the work upon issue of

the handover/takeover certificate from the contractor .

3.1.9 Quality of workmanship must be verified by duly appointed persons for all

categories of work which will be on record as part of the contractor

workpacks.

3.1.10 All material specifications must be as per SANPC Refinery ISO standards. If

at any instance the specifications are not clear then the SANPC Refinery

Area Engineer is to be consulted for guidance and resolution.

3.2 SANPC Refinery requires the contractor to prepare a workpack prior to

commencement of the works, which may include:

a) Health, Safety and Environment Action Plan;

b) Method Statement;

c) Quality Plan;

d) Completion of the SANPC Refinery integrated Risk Assessment Method

Statement (“RAMS”); and

e) Any other requirements as dictated by SANPC Refinery Standby Callouts,

After Hours

3.3 The contractor must be able to cater for emergency maintenance requirements

outside of the “normal working week” hours. The Tender submission must identify

the extent of the contractor’s ability to provide the required coverage. There must

be a standby system available which will have the following skills as a minimum:

3.3.1 Mechanical- 1 Supervisor, 1 Mechanical Foreman (Clearance Receiver), 2

Mechanical Fitters, 1 OC Inspector, 1 QC Clerk and 1Assistant

Hotwork- 1 Welding Foreman, 1 Welder, 1 Pipe Fitter

Rigging- 1 Rigging Foreman, 1 Rigger, 1 Rigging Assistant

3.3.2 For call out of other contractor resources the contractor is to have a senior

staff member available by (cellular) phone, which can mobilise emergency

crews as required.

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4 safety

4.1 The contractor and contractor personnel must, as far as reasonably

practical comply with requirements prescribed by the OHS Act and OHS

Regulations- Act .

4.2 In accordance with the OHS Act the contractor will appoint a 16.2 to

manage health and safety matters within SANPC Refinery.

4.3 The contractor shall be required to ensure that all employees working on site

are made aware of their responsibilities with regards to safety, health and

environment during induction awareness training.

4.4 Good housekeeping practices to ensure that the work area is kept clean,

neat and tidy at all times.

4.5 Ensure that staff are aware of the site emergency evacuation procedures

and first-aid and medical facilities

4.6 Daily Tool Box Talks to be conducted by the contractor supervision and

signed attendance registers to be kept on file.

4.7 Last minute risk assessments to be conducted before commencement of

every activity and registers to be kept on file.

4.8 The contractor will also comply with the SANPC Refinery rules and

regulations.

4.9 The contractor safety officer will ensure that regular audits are done on site

to identify and intervene on unsafe situations and near miss acts during work

execution. Any findings to be reported and recorded in the SANPC incident

management system

4.10 All incidents to be reported to the relevant clearance issuers and

maintenance supervisors.

5. Administration procedures

5.1 Meetings

5.1.1 The following meetings are compulsory for contractor’s representative to

attend:

a) Daily planning and progress meetings as directed by Area Engineer and/or

the Zone Planner.

b) Weekly look-ahead meetings as directed by Area Engineer and/or the

Zone Planner.

5.1.2 The following meetings are compulsory for the contractor Site Manager to

attend:

a) Monthly KPI review meeting

b) Quarterly performance and safety review meetings or as directed by the

Ccm.

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5.2 Planning and Progress

5.2.1 SANPC Refinery shall provide the contractor with a 30 day look-a-head

schedule outlining planned windows for activities. The contractor is to manage

and administer the manpower resources as such to enable him to comply with

the defined service levels and meet the required works order completion dates,

irrespective of absenteeism or leave. The contractor must ensure these

objectives are fully understood and that management structures and

procedures are in place to ensure timeous and successful execution under the

above-mentioned constraints.

5.2.2 The contractor is responsible to plan, supply, coordinate and manage his

manpower, logistics, equipment and materials resources for the works in

accordance with the schedule from Central Planning as a guide. The

coordination, progress monitoring and reporting is the responsibility of the

contractor and shall take place at the daily progress meetings. These meetings

shall be recorded (as per respective meeting’s criteria) by the Zone Planner

and agreed to or signed by the contractor. The contractor shall update his

plan, and provide progress at the daily and weekly progress meetings.

5.2.3 The contractor is to arrange and coordinate with the required SANPC Refinery

personnel, all RAMS sessions in order to ensure that work starts timeously.

5.2.4 The operations of SANPC Refinery and interconnecting facilities in outlying

areas will be carried out continuously during the period of this agreement, and

the contractor shall allow for working in close proximity to and in liaison with

other contractors in order to minimise inconvenience and shall plan for flexibility

in labour resources input and any other factors in complying with these

restrictions.

5.2.5 Restrictions may be imposed upon the contractor in his execution of the works

as a result of SANPC Refinery operations. The contractor is to immediately notify

SANPC Refinery (Area Engineer and the CCM in writing, of such an interruption.

The contractor along with the Area Engineer shall re-coordinate the manpower

to other available sections, areas, items of equipment in order to minimise

standing time.

5.2.6 All priority “E” and “A” work to be clearly defined by the Area Engineer and

closely coordinated with the CCM. The Planner/Planning Manager will ensure

that the necessary job cards are raised within 24 Hrs (or the next normal working

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shift). The contractor Supervisor and the Supervisor will both sign the Job Card

for progressing purposes.

5.2.7 The contractor shall, at all times, demonstrate positive and proactive

participation in the efficient execution of the works in order to achieve

satisfactory levels of productivity.

5.2.8 The contractor is to note that whilst the overall scope of works must be

completed in the required time, the contractor must ensure that by proper

preparation and quality execution the planned man-hours are not exceeded.

5.2.9 The contractor’s attention is drawn to the fact that the works to be executed

may be in the vicinity of insulated pipework, equipment and electrical and

instrument installations. The contractor shall be held responsible for any

damage caused to these or any other installations by his operations. If

damages are identified prior to commencing work, the Area Engineer or the

Supervisor must be notified of such damages immediately.

5.2.10 Access to and from the worksite is by means of existing hard roads or temporary

access roads and will be through such gates and by such routes as will be

defined by SANPC Refinery. The contractor is to operate his own vehicles with

minimum of inconvenience to other traffic at the refinery sites.

5.2.11 All electrical equipment brought on site for work execution must be inspected

and approved by the SANPC Refinery electrical department.

5.3 Contractor Organisation and Training

5.3.1 SANPC Refinery will not pay for trainees. All staff are to undergo training

through a SETA approved Training facility.

5.3.2 In the event that the candidate is found to be not coping with the work, SANPC

Refinery reserves the right to insist on change for a more suitable candidate.

5.3.3 A contractor standby list must be issued weekly to the CCM (or as periodically

stipulated otherwise in writing by the CCM), indicating the standby personnel,

their disciplines and their full contact details. In the event of an “E” priority, only

the CCM will mobilise the relevant disciplines to attend to the “E” priority work,

through the contractor Site Manager or his duly authorised designate.

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5.4 Staff Issues

5.4.1 As a control system the contractor is to supply a full organogram with functions

and names of all resources to SANPC Refinery. In the listing, a distinction will be

made between core resources (always based at SANPC Refinery) and

additional labour pool. The contractor will also submit to SANPC Refinery

detailed skill testing procedures, indicating his benchmarking criteria for

evaluating all levels of manpower and supervision in his organisation. SANPC

Refinery reserves the right to evaluate all candidates and will be given full

personal details (CV, skill test results) on request. SANPC Refinery reserves the

right to assess all contractor supervisors before they report for work at the

SANPC Refinery sites.

5.4.2 SANPC Refinery shall have the right to assess the contractor’s core resources

and performance on a continuous basis for the duration of this agreement.

5.4.3 Only approved resources may be used by the contractor. Changes in core

resource staff shall be justified to and approved by the SANPC Refinery CCM,

whose approval will not be unreasonably withheld. (This includes non-

recoverable resources).

6. Division of responsibilities

Definitions:

E Execute

P Participate

A Approve

S Supply

M Maintain

6.1 Division of Responsibilities - Work Descriptions

The following work descriptions define the division of responsibilities with respect to the

work required and exclusions from the agreement scope of work:-

Work Description By CONTRACTOR By Others By SANPC Refinery

Timeous Application for Work Permit E P

Issue of daily work permits A/E

Gas Testing E

Quality Checking E P/A

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6.2 Division of Responsibilities - Provision of Construction and associated Equipment

The following defines the division of responsibility with respect to the provision of

construction and associated equipment for the implementation of the agreement work:

Equipment Description By CONTRACTOR By Others By SANPC Refinery

Transportation S

Site huts, ablution facilities, storage M S

when required

Lighting – General S/M

Required protective clothing S/M

and equipment include. B.A. Compresso

Cranage S/M

Lifting gear, ropes, slings and shackles S/M

Safety Equipment S/M

Fire fighting facilities S/M

Resuscitator S/M

Standby B.A. set S/M

6.3 Division of Responsibilities - Supply of Installed Equipment and Materials

The following defines the division of responsibility with respect to the supply of installed

equipment and materials required for the agreement work:

Task Description By CONTRACTOR By Others By SANPC Refinery

Identify work and raise Work Order E/A

Prepare and issue detailed scope P E

of work

Price E A

Rates for non-billed items E A

Plan sequence of work E A

Carry out the work E

Progress reporting E A

Prepare V.O P E/A

Qa e a

Handover (ready to use) E A

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The above noted items are intended to be indicative of the categories of work to be

undertaken. They are not intended as a comprehensive list of the same.

7. Drawings

7.1 Drawings/ sketches may be issued by SANPC Refinery as required to clarify written

instructions given.

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of the Mandatory requirements Comply Not Comply

1.1 Riggers to be in possession of valid trade test

certificates.

Bidder to submit copies of trade test certificates

of five (5) of their permanently employed

Riggers issued by a Quality Council for Trades

and Occupations (QCTO) accredited

organisation.

1.2 Welders are to be trade tested (red seal) and

double coded.

Bidder to submit copies of five (5) welders trade

test certificates issued by an organisation

accredited by The Quality Council for Trades

and Occupations (QCTO)as well as double

code welder’s certificates of the same 5

welders.

1.3 Mechanical Fitters are to be trade tested.

Bidder to submit copies of five (5) Mechanical

Fitters trade test certificates issued by an

organisation accredited by The Quality Council

for Trades and Occupations (QCTO)

Pipe Fitters are to be trade tested.

Bidder to submit copies of five (5) Pipe Fitters

trade test certificates issued by an organisation

accredited by The Quality Council for Trades

and Occupations (QCTO)

1.4 Bidders must have a HSSE Policy which must

comply to national standards.

The Bidder to provide a copy of the HSSE policy.

1.5 Bidders must have ISO

To sanpc refinery over a period of three (3) years..

Supply chain management system should

This declaration prove to be false.

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

income-generating contracts)

Appointment Identity No.

date

Executive Management of Company

Name Nationality Position Identity No.

Is the Company listed on stock exchange

Exchange Name Country Market Status

Capitalization

Is the Company being rated by any rating agency

Rating Agency Rate Date Status

Company’s banking details

Securing energy solutions to power all

Bank Name S

Cell B2: Commercial Bid Breakdown Pricing and bill of quantities

Tax compliance status and / or proof of

tax compliance

tax compliance status [Consortia / Joint Ventures must

Tax compliance status for each party]

Tax compliance status for the duration

power of attorney to sign any contract, which

particular, please note that CEF (SOC) Ltd reserves the right to

NB: Links will not be accepted, it will lead to disqualification.

their responses, as doing so may result in disqualification from the procurement

• Bidders are warned that a proposal will be liable to disqualification should

No specific requirements found

1.9 Bidder to submit copy of valid COIDA Letter of

1.12 The bidder must be registered with CIDB

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS

Tcs pin is available but the bidder is registered on the central supplier database

Csd number

Csd number must be provided

Central supplier database

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

Quirement to register for a tax compliance status

B-BBEE Details: he documents, Parts and Annexures, as listed in

the tables below.

a) Returnable Documents

Failure to submit Returnable Documents at the closing date and time of this

tender may result in a bidder’s disqualification. Bidders are therefore urged

to ensure that all these documents are returned with their Proposals.

Please confirm submission of the Returnable Documents detailed below by

so indicating [Yes or No] in the table below:

Returnable documents yes NO

Valid SARS tax compliance status [Consortia / Joint Ventures must

submit a separate Tax compliance status for each party]

Valid BBBEE affidavit/certificate

CSD Summary Report or CSD supplier number (MAAA....................)

PART 3 : Proposal Form

PART 4 : Signing Power - Resolution of Board of Directors

PART 5 : Certificate of Acquaintance with RFP Documents

PART 6 : Certificate of Acquaintance with Scope of Work

of 16

Returnable documents yes NO

PART 7 : Breach of Law Form

SBD 1 Invitation to bid

SBD 4 Bidders disclosure

SBD 6.1: Preference points claim form in terms of the preferential

procurement regulations 2022

Continued validity of returnable documents

The successful Bidder will be required to ensure the validity of all returnable

documents, including but not limited to its Tax compliance status for the duration

of any contract emanating from this RFP.

Should the Bidder be awarded the contract [the Agreement] and fail to present

CEF (SOC) Ltd with such renewals as and when they become due, CEF (SOC) Ltd

shall be entitled, in addition to any other rights and remedies that it may have in

terms of the eventual Agreement, to terminate such Agreement forthwith without

any liability and without prejudice to any claims which CEF (SOC) Ltd may have for

damages against the Bidder.

By

3. Evaluation methodology ............................................................................................................... 7

Annexure A: Scope of work and Evaluation criteria

Annexure B: Technical Evaluation Criteria

SBD 6.1: Preference points claim form in terms of the preferential

or arrangements with any competitor regarding the quality, quantity, scope

3. Evaluation methodology

Phase 2: Technical evaluation requirements.

Phase 3: Evaluation on Price and specific goals.