Panel of electrical contractors for maintenance of electrical infrastructure – ray nkonyeni municipality tender (kwazulu

SCM enquiries:

• Contact: Bongani Mfenqa
• Email: [email protected]
• Telephone: 039-3128304

Technical enquiries:

• Contact: Nandi Sihlali (Manager Electrical Section)
• Email: [email protected]
• Telephone: 039-688-2088/2015

Clarification meeting attendance:

• Contact: Nandi Sihlali (email as above), cc Vaneshree Moodley ([email protected])

Submission address:

Ray Nkonyeni Municipality

10 Connor Street

Port Shepstone

4240

Objections to the Municipal Manager:

• Email: [email protected]
• Fax: 0865297195

Submission method: sealed envelope deposited in the Bid box at Ray Nkonyeni Municipality, 10 Connor Street, Port Shepstone, 4240.

• Original bid document plus one extra copy must be submitted; failure to submit the extra copy results in disqualification.
• Envelope must be clearly marked with the tender number and description.
• Bids must be submitted on the official forms provided, not re-typed.
• Late bids will not be accepted.
• Bids must remain valid for 120 days.
• Returnable forms (all must be completed and signed):
• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 2 (Tax Compliance Status): provides SARS tax compliance PIN or CSD number.
• MBD 4 (Declaration of Interest): discloses any connection to state employees.
• MBD 5.1 (Past Experience): records relevant experience.
• MBD 6.1 (Preference Points Claim): claims preference points under PPPFA 2022.
• MBD 8 (Declaration of Past SCM Practices): declares past supply chain management practices.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Attach: company registration documents, certified ID copies of directors/owners/members/shareholders, valid tax compliance certificate or PIN sheet, CSD registration proof, and joint venture agreements where applicable.
• Foreign suppliers must complete the pre-award questionnaire in Part B:3.
• Disqualification risks: missing extra copy, unsigned forms, late submission, failure to attach CSD proof, state employees as directors/members.

Evaluation method: Method 4 (Financial Offer, preference, and quality/functionality) with 80/20 Preference Points System.

• Functionality score: minimum 60% required to proceed; bidders failing this are not evaluated further.
• Functionality criteria (total 30 points):
• Company previous relevant experience (10 points): based on number of completed maintenance electrical infrastructure projects, verified by appointment letters with completion certificates or purchase orders with completion certificates.
• Personnel previous relevant experience (20 points): based on experience of electrical engineer, technician, and artisan, verified by CVs, certified qualification certificates, and ECSA registration certificate (not older than 3 months).
• Specific goals (20 points): based on location of company as per CSD preferred address:
• Within Ray Nkonyeni Municipality: 20 points
• Within Ugu District Municipality: 15 points
• Within KwaZulu-Natal: 10 points
• Other: 5 points
• Price (80 points): scored using formula Nf = W1 x [1 - (P - Pm) / Pm], where W1 = 80 for financial values up to R50,000,000 (incl. VAT).
• Total score = price score + preference points.
• If all bids are below R50,000,000, the 80/20 system applies; if any bid exceeds R50,000,000, the 90/10 system applies.

Scope: Maintenance of electrical infrastructure for Ray Nkonyeni Municipality for a three-year period.

• Work includes maintenance of electrical infrastructure, including switchboards, distribution boards, and main circuit breakers.
• Technical requirements include:
• Main circuit breakers must comply with Supply Authority requirements and codes of practice; trip-testing required with specified time limits based on current rating (e.g., 40A: 3 minutes, 40-80A: 4 minutes, up to over 1000A: 18 minutes).
• Breakers must carry continuous full-load current rating; written proof to be submitted to the Engineer; overload settings sealed after testing.
• Switchboards and distribution boards must be made by approved specialist manufacturers; constructed of folded sheet steel (min 1.6mm) or structural steel framework; no self-threading screws; exposed styles of width not less than 15mm.
• Various board types specified: floor standing, flush mounted, semi-flush, surface mounted, flat boards for flats, weather-proof boards, and distribution boards incorporated in larger boards.
• Doors must be flush, concealed hinges, easily removable, not less than 1.6mm thickness, single doors not exceeding 700mm width.
• Finishes: baked enamel (min paint thickness 0.06mm, impact resistance 5.65J, scratch resistance 2kg) or powder coated finish.
• Pricing schedule and detailed specifications are in the bid document (pages 23-71).

Pricing: Financial offer scored using formula Nf = W1 x [1 - (P - Pm) / Pm], with W1 = 80 for financial values up to R50,000,000 (incl. VAT).

• If all bids are below R50,000,000, the 80/20 system applies; if any bid exceeds R50,000,000, the 90/10 system applies.
• Performance security: successful bidder must furnish performance security within 30 days of contract award, amount as specified in Special Conditions of Contract; forms include bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
• Payment: within 30 days after submission of invoice; payment in Rand; payment only after database application form submitted to satisfaction of CFO.
• Prices: fixed, no variation except as authorised; variation orders limited to 15% of original contract value.
• Penalties: for late delivery/performance, deduction from contract price calculated using current prime interest rate per day of delay.

Eligibility:

• CIDB grading: 4EP or higher (mandatory).
• CSD registration: mandatory, proof must be attached; failure to attach results in bid not evaluated further.
• Tax compliance: valid Tax Compliance Status PIN or Tax Compliance Certificate; each party in JV/consortium must submit separate TCS/PIN/CSD number.
• Company registration documents and certified ID copies of directors/owners/members/shareholders.
• Qualifications obtained outside South Africa must be verified by SAQA, with proof provided.
• No bids from persons in the service of the state; state employees may not be members or directors of bidding entities.
• B-BBEE: preference points claimed under PPPFA 2022; specific goals based on company location (CSD preferred address).
• Joint ventures: acceptable JV agreement required; MBD 4, 8, and 9 must be submitted for each entity.
• Foreign suppliers: must complete pre-award questionnaire in Part B:3.