Panel of service, maintenance & repairs of municipal fleet – 3-Year tender in free state

No compulsory site briefing session.

Technical enquiries

• Contact: Dr T Kukuni
• Email: [email protected]
• Telephone: 057 391 3911

SCM enquiries

• Contact: Mr L Sebatane
• Email: [email protected]
• Telephone: 057 391 3911
• Contact: Ms S Malgas
• Email: [email protected]
• Telephone: 057 391 3911

Submission address

Matjhabeng Local Municipality

C/O Ryk and Stateway Street

Civic Centre Room 108

Welkom 9460

Submission method: completed tender documents must be placed in the tender box at the Matjhabeng Local Municipality offices, C/O Ryk and Stateway Street, Civic Centre Room 108, Welkom 9460.

Returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 or 90/10 system.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any previous SCM irregularities.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Any other forms included in the tender document.

Disqualification risks:

• Tenders received after the closing date and time.
• Envelopes not clearly marked with the tender number and description.
• Telegraphic, faxed, telephonic or pencil-completed tenders.
• Bids from persons in the service of the state.

Bid validity: if not stated in the bid document, the validity period is 90 days from the closing date. The municipality will only communicate the outcome with the successful bidder.

Evaluation stages in order:

1. Mandatory (compliance with submission requirements).
2. Functionality (criteria and thresholds are set out inside the tender document).
3. Price and specific goals under the 80/20 or 90/10 preference point system (the applicable system is determined by the bid value; details are inside the tender document).

B-BBEE status level will be used to claim preference points. The lowest bid will not necessarily be accepted; the municipality may accept part of a bid or appoint multiple bidders.

The municipality requires a panel of service providers for the service, maintenance and repairs of its municipal fleet, on an as-and-when-required basis, for a period of three (3) years.

Scope details (quantities, vehicle types, service levels) are not stated in the advertisement and must be obtained from the tender document.

Tender document price: R600.00 (non-refundable).

Payment options for the tender document:

• Cash: at the Welkom office cashiers.
• EFT: ABSA Bank, account number 4053705465, branch code 632005, reference: tender number.

No bid security, guarantee or retention requirements are stated in the advertisement.

Bidders must not be in the service of the state.

Bidders must be registered on the Central Supplier Database (CSD) and hold a valid SARS Tax Clearance (or tax pin).

B-BBEE status level will be used for preference points under the 80/20 or 90/10 system.

CIDB grading: not applicable.

Bid validity: if not indicated in the bid document, the validity period is 90 days from the closing date. The municipality will only communicate the outcome with the successful bidder.

Evaluation stages: 1. Mandatory, 2. Functionality, 3. 80/20 or 90/10 for price and specific goals. The detailed criteria are inside the tender document.