Jpc panel of contractors for fire service and installation (drencher, sprinkler, fire installation) – CIDB grades 2 to 4 sf

Document availability: from 11 November 2026 at 12:00.

Compulsory briefing session: on 20 November 2026 at 11:00, at Riverlea Community Hall, Corner Avon & Colorado Drive, Riverlea. Attendance is compulsory - non-attendance disqualifies the bid.

Technical enquiries: accepted by email only from 10 November 2026 until 23 January 2027; responses to be issued by no later than 27 January 2027.

Closing date: 29 January 2027 at 10:30.

Public opening of bids: on the closing date at 10:30, at JPC offices, 3rd Floor, Forum I, Block A, Braampark Office Park, 33 Hoofd Street, Braamfontein.

Bidding procedure enquiries:

• Department: Supply Chain Management
• Contact person: (not named)
• Telephone: 010 219 9000
• Fax: 010 219 9400
• Email: [email protected]

Technical enquiries:

• Contact person: Dheeran Ramdhari
• Telephone: 083 272 1592
• Email: [email protected]

General tenders email: [email protected]

Submission address: City of Joburg Property Company (SOC) Ltd, 3rd Floor (Entrance Level), A-Block, Forum I (Forum One), Braampark Office Park, 33 Hoofd Street, Braamfontein.

Postal address: 3rd Floor, Forum I Building, Braampark Office Park, 33 Hoofd Street, Braamfontein, Johannesburg.

Submission method: deposit the bid in the bid box at JPC offices; no submissions by fax, email, or post will be accepted.

Submission address: City of Joburg Property Company (SOC) Ltd, 3rd Floor (Entrance Level), A-Block, Forum I (Forum One), Braampark Office Park, 33 Hoofd Street, Braamfontein. The bid box is accessible Monday to Friday from 08:00 to 16:00.

Closing time: 10:30 (Telkom time) on the closing date; late bids will not be accepted.

All bids must be submitted on the official forms (not to be re-typed or amended).

Sealed and marked cover/envelope: clearly endorsed with bid number and project description; deposit in the correct bid box - JPC is not responsible for bids placed in the wrong box.

Original file including all annexures, clearly marked with the bidder's name and CIDB grading. All pages must be initialled.

Returnable forms (each must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): cover page with bidder and contact details.
• JPC MBD 3 (General Terms of Reference Procedures and Conditions): acknowledge and accept the general conditions.
• MBD 4 (Declaration of Interest): disclose any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim Form): claim B-BBEE and specific-goal preference points under PPPFA.
• JPC MBD 7.1 (Bidder's Information): bidder and banking details.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declare any past improper conduct or restrictions.
• MBD 9 (Certificate of Independent Bid Determination): certify no collusive bidding.
• JPC MBD 15 (Standard Conditions of Submission) and MBD 16 (Standard Conditions of Appointment): accept these conditions.
• JPC MBD 17 (POPIA): consent to the processing of personal information.
• JPC MBD 18 (Registration Documents): provide the applicable entity registration documents.
• JPC MBD 19 (Power of Attorney or Company Resolution): authorise the signatory to bind the bidder.
• JPC MBD 20 (Proof of Municipal Account / Affidavit): demonstrate an up-to-date municipal account or acceptable alternative.
• JPC MBD 21 (Joint Venture / Consortium Agreement): submit if applicable.
• JPC MBD 22 (Bidder's Experience) and MBD 23 (Key Personnel Experience & Qualifications): provide required experience details.
• Proof of CSD registration (valid on closing date).
• Valid SARS TCS PIN or printed TCS certificate.
• Valid B-BBEE certificate or sworn affidavit (copy of an affidavit will not be accepted).
• Proof of Public Liability Insurance (amount equal to the CIDB grading value).
• Proof of COIDA or FEM registration in good standing.
• Company resolution.
• For JV/Consortium: signed JV agreement, CIPC/ID documents of all partners.

Disqualification risks: incomplete or unsigned forms; failure to initial all pages; late submission; non-attendance at compulsory briefing; missing mandatory pre-qualification documents; false or misleading information.

Bids must not be submitted by fax or other electronic means.

Evaluation is in two stages.

Stage 1: Pre-qualification (mandatory) - bidders must meet ALL the mandatory pre-qualifier requirements; failure results in disqualification without evaluation for functionality.

Stage 2: Functionality criteria (as set out in the document) - bidders must achieve a minimum of 70 points.

Preference points: The tender is subject to the Preferential Procurement Regulations 2022. The applicable system is either the 80/20 or 90/10 preference point system; the document does not indicate which for this tender.

Points are allocated for price and specific goals, with a total of 100 points.

Specific goals include: ownership by Black people (51%+), women, youth, people with disabilities, military veterans; cooperatives; promotion of local economy (SMMEs, enterprises within City of Johannesburg, in a specific region, in townships, community upliftment, subcontracting to designated groups).

Bidders must submit proof of any specific goal claimed; failure to do so means no preference points for that goal.

The City of Joburg Property Company (JPC) invites qualified contractors for a panel of fire service and installation contractors, specifically for drencher, sprinkler systems and fire installation work.

Scope: Provide fire service and installation services including drencher systems, sprinkler systems, and fire installation for JPC properties on an as-and-when-required basis.

The panel is for a period of three (03) years from the date of appointment.

Services will be sourced as needed; the panel does not guarantee any volume of work.

Emergency works will be priced at a fixed BoQ produced by JPC; planned works will be actioned via the SCM RFQ process.

Bidders must have adequate resources to undertake work under stringent timeframes.

Projects will be advertised as and when projects and budgets become available.

Bidders must have relevant experience and qualified key personnel. Specific requirements are set out in JPC MBD 22 (Bidder's Experience) and JPC MBD 23 (Relevant Experience and Qualifications of Key Personnel). The document also requires proof of registration with COIDA or FEM, and adequate resources for stringent timeframes.

No pricing schedule is included in the bid document. Prices are submitted later: for emergency works, a fixed BoQ is produced by JPC; for planned works, an RFQ process applies. Preference points will be calculated based on price when pricing is requested.

Pricing schedule: not included in this bid document; quotations will be requested from the panel as and when required.

No bid security or guarantee is specified.

No payment terms or retention mentioned.

Preference point system: 80/20 or 90/10, with points for price.

Prices for emergency works will be fixed per the BoQ produced by JPC.

Mandatory pre-qualification requirements (all must be met):

• Active CIDB grading certificate Grade 2 to 4 SF (Drencher, sprinkler systems and fire installation).
• Copy of Public Liability Insurance; the cover must be equal to the value of the CIDB grade.
• Proof of registration in good standing with the Compensation Commissioner (COIDA) or Federated Employers Mutual Assurance (FEM).
• Valid SARS Tax Compliance Status (TCS) PIN or certificate.
• Proof of CSD registration valid on the tender closing date.
• Valid B-BBEE certificate or sworn affidavit (copy of an affidavit not accepted; certificate must be valid at closing). For JV/consortium, a consolidated valid certificate.
• Up-to-date municipal account (not older than 3 months from closing date, and not over 3 months in arrears) or proof of arrangements to settle arrears, or an affidavit, or for entities a valid lease agreement.
• Registration documents as applicable: natural persons - certified ID/passport copies (not older than 3 months; smart card ID printed both sides); partnership - partnership agreement and IDs of partners; company - CM29 and/or COR 20.1; close corporation - CK1 and/or CK2C and/or COR 20.1; trust - letter of appointment from Master of the High Court and deed of trust; JV/consortium - JV agreement plus CIPC and/or ID documents of all partners.
• Completed and signed forms: MBD 4, MBD 8, MBD 9, JPC MBD 7.1.
• Company resolution.
• Bidders must not be listed on the National Treasury register of defaulters.
• Bidders must not be persons in the service of the state.
• For JV/consortium, all members must submit all required documentation and a signed JV agreement.

The panel is effective from the date of award and valid for three years. Appointment is at JPC's sole discretion; JPC reserves the right not to make any appointment. Services are sourced as required. Emergency works use fixed BoQ pricing; planned works go through the SCM RFQ process. A bidder's proposal is an unconditional acceptance of all terms and conditions. Misrepresentation is material and may lead to disqualification or termination. The contract cannot be ceded or assigned to a third party without stating agency. JPC may seek clarification, negotiate, or withdraw the call.

Bidders must first meet all mandatory pre-qualification requirements. Those who pass are then evaluated on functionality criteria and must score a minimum of 70 points. Preference points are claimed on the MBD 6.1 form under the PPPFA 80/20 or 90/10 system, with points for price and specific goals (e.g., ownership by Black people, women, youth, military veterans, local enterprises, etc.).