Supply and delivery of three skid units for emergency services

Closing date: 11 September 2026. Closing time: 12:00. No compulsory briefing or site meeting (document states 'No site meeting'). Bid validity period: 90 days from closing date.

SCM enquiries: Mr L Tshambu, Supply Chain Management, telephone 028 425 1157 ext 208, email [email protected]. Technical enquiries: Mr R Geldenhuys, Emergency Services, telephone 028 425 1157, email [email protected]. Submission address: Overberg District Municipality, 26 Long Street, Bredasdorp, 7280. Delivery address for goods: 74 Long Street, Bredasdorp, 7280.

Submission method: sealed envelope placed in the bid box at Overberg District Municipality, 26 Long Street, Bredasdorp, 7280. Closing date and time: 11 September 2026 at 12:00. Late, faxed, or emailed bids will not be accepted. The complete original bid document must be returned, initialled on every page by the authorised signatory, and signed in black ink (no electronic signatures). No correction fluid (Tippex) may be used; corrections must be lined through and initialled. Returnable forms and documents required with the bid: MBD 1 (Invitation to Bid), MBD 2 (Tax Compliance Status), MBD 3.1 (Pricing Schedule), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Contract Form), MBD 8 (Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), MBD 16 (Key Performance Indicators), Authority to Sign / Board Resolution, Compulsory Enterprise Questionnaire, Proof of CSD registration, Valid Tax Compliance Status PIN or certificate, Original or certified copy of SANAS-approved B-BBEE verification certificate or sworn affidavit (for EMEs/QSEs), Company registration documents (CK2), Municipal account statement not older than 3 months or lease agreement, Manufacturer's technical datasheet confirming compliance with specifications, At least three reference letters for similar services, Proof of relevant experience (business registration or contracts). Disqualification risks: missing or unsigned returnable forms, late submission, uninitialled pages, Tippex corrections, incomplete bid document, missing mandatory attachments, municipal rates/taxes in arrears >3 months without arrangement, false declarations.

Two-stage evaluation: Stage 1 – Functionality/Technical (minimum 40/60 points required to proceed). Stage 2 – Price and Preference (80/20 system: 80 points for price, 20 points for specific goals per MBD 6.1). Functionality criteria (60 points total): 1) Relevant experience in supply and delivery of skid units (20 points): 1-2 years = 5, 3-4 years = 10, 5-7 years = 15, 8+ years = 20. Proof: business registration or contracts for same services. 2) Quality service offerings confirmed by satisfied customers (20 points): 1-2 reference letters = 5, 3-4 = 10, 5+ = 20. Proof: reference letters with contact details. 3) Technical datasheet (20 points): complete manufacturer's datasheet confirming compliance = 20, not submitted = 0. Proof: Technical Data Sheets (TDS). All supporting documents must be included in the bid. Bids not meeting the 40-point functionality threshold will not be evaluated further.

Supply and delivery of three skid units to Overberg District Municipality Emergency Services. General features per unit: Pump – Honda GX160 / Davey Twin stage or equivalent; Tank capacity 650 litres; Engine capacity 5.5 HP; Suction diameter 40 mm; Pump flow rate 250 lpm at 10 bar; Separate control Gecka-type or equivalent outlet for lay-flat hose; Selectable return-to-pump valve; Hose length 60 m on hose reel; Hose type dragline SABS or equivalent; AWG jet/spray nozzle or equivalent; Weight ±115 kg (25% variance allowed); Spray reach minimum 20 m; Tie-down ratchet straps. Basic drive engine: single cylinder, 4-stroke, OHV, air-cooled; transistor ignition; recoil start; lube oil SAE30 or SAE40; fuel unleaded. Tank: stepped style; orange polyethylene; black anti-bacterial lining; wall thickness 8 mm; capacity 650 litres; filling lid; draining port. Foam system: Scotty 4072 or equivalent Class A foam round-the-pump induction system; Scotty or equivalent foam tube nozzle, air-aspirating, 8 GPM, 3/4" GHT female threads. Warranty: minimum 12 months. Delivery address: 74 Long Street, Bredasdorp, 7280. No sub-contracting allowed. Municipality may inspect bidder's premises prior to award.

Functionality evaluation requires proof of relevant experience in supply and delivery of skid units (criterion 1, 20 points): business registration or contracts for same services, scored by years (1-2=5, 3-4=10, 5-7=15, 8+=20). Quality service offerings confirmed by satisfied customers (criterion 2, 20 points): at least three reference letters with contact details required, scored by number (1-2=5, 3-4=10, 5+=20). Technical datasheet confirming compliance (criterion 3, 20 points): complete manufacturer's datasheet = 20 points, not submitted = 0. Minimum 40/60 functionality points required to proceed to price/preference stage.

Municipality reserves right to inspect bidder's premises prior to award to establish existence of company. No sub-contracting allowed; any sub-contracting leads to non-compliance. Supplier must permit municipality to inspect records relating to performance and allow audits by municipality-appointed auditors. Goods must conform to standards mentioned in bidding documents and specifications. Warranty: minimum 12 months on skid units. Technical datasheet confirming compliance with specifications required for functionality scoring (20 points).

Pricing schedule MBD 3.1 (pages 23-24) must be completed in full; alternative schedules not accepted. Format: unit price (incl. VAT) and total price (incl. VAT) for each line item. Line items: DAVEY 2ST / HONDA GX160 or equivalent 650LT STEP TANK UNIT or equivalent – quantity 3; Delivery. All costs must be included in bid price and delivered to prescribed destination (74 Long Street, Bredasdorp). Prices in Rand, inclusive of VAT, all-inclusive. No upfront payments. Payment after verification of goods against specifications. Offer valid 90 days from closing date. Corrections must be lined through and initialled; no Tippex. Municipality reserves right to award per line item or accept multiple quotations.

Pricing schedule MBD 3.1 must be used; alternative pricing schedules not accepted. Prices in Rand, inclusive of VAT, all-inclusive (transport, overheads, profit, risks, liabilities). No upfront payments; payment within 30 days of invoice after verification of goods against specifications. Offer validity: 90 days from closing date. Municipality reserves right to award per line item or accept multiple quotations. Delivery must be within mutually agreed timeframes; failure to adhere may lead to contract termination after written notices. Non-compliant deliveries returned at supplier's expense. VAT registration number of municipality: 4610114409. Tax invoices must comply with VAT Act and show VAT amount clearly; for supplies over R3,000, recipient's VAT number must be disclosed. No bid bonds, guarantees, or insurance requirements stated.

Mandatory compliance documents: CSD registration (MAAA number); valid Tax Compliance Status PIN from SARS (or printed TCS certificate); each consortium/JV partner must submit separate TCS PIN/CSD number; original or certified copy of SANAS-approved B-BBEE verification certificate or sworn affidavit (EMEs/QSEs) for preference points; company registration documents (CK2); municipal account statement ≤3 months old or lease agreement (unless already on municipality's accredited supplier database with documents on file); municipal rates and taxes not in arrears >3 months without arrangement; no directors/owners in service of the state (disclosure via MBD 4); Authority to Sign / Board Resolution authorising signatory; Compulsory Enterprise Questionnaire completed; Certificate of Independent Bid Determination (MBD 9); Declaration of Past SCM Practices (MBD 8); Key Performance Indicators (MBD 16); Annexure A (directors/shareholders details); Annexure B (Certificate for municipal services). CIDB registration not applicable (goods supply). All pages of bid document must be initialled by authorised signatory. Checklist for completeness (page 66) must be completed.

Contract form: MBD 7.1 (Purchase of goods/works). Successful bidder must sign within 30 days of notification. General Conditions of Contract (MBD 5) apply, plus any special conditions. Contract duration not explicitly stated; supply and delivery of three units implies once-off delivery. Payment terms: 30 calendar days from invoice. Termination for default: municipality may terminate if supplier fails to deliver within specified period, fails to perform obligations, or engages in corrupt/fraudulent practices. On termination, municipality may procure similar goods and recover excess costs; supplier may be restricted from public sector for up to 10 years (14 days to respond before restriction). Termination for insolvency: municipality may terminate without compensation if supplier becomes bankrupt. Dispute resolution: mutual consultation within 30 days, then mediation, then South African courts. Parties continue obligations during disputes. Governing law: South African law. Language: English. Notices by ordinary mail to address in bid. Supplier responsible for all taxes, duties, licence fees. No contract if tax matters or municipal rates not in order. VAT invoices must comply with VAT Act. Stamp duties and legal costs on contract establishment borne by successful bidder. Contract may be extended if additional funds become available. Municipality not liable for bid preparation costs. False information furnished may result in recovery of all costs, losses, damages. Validity period: 90 days from closing date. Past SCM abuses or improper conduct may lead to bid rejection. POPIA compliance: personal information processed lawfully.

Two-stage evaluation: Stage 1 – Functionality/Technical (minimum 40/60 points). Criteria: 1) Relevant experience in skid unit supply/delivery (20 pts) – proof via business registration/contracts, scored by years. 2) Quality service offerings via reference letters (20 pts) – scored by number of letters. 3) Technical datasheet compliance (20 pts) – complete manufacturer datasheet = 20, missing = 0. Stage 2 – Price and Preference (80/20): 80 points for price, 20 points for specific goals (MBD 6.1). Bids below 40 functionality points not evaluated further. Municipality may award per line item or accept multiple quotations. Estimated value for evaluation only, not actual value.