Supply and delivery of protective clothing to the overberg district municipality's emergency services

{"name":"Mr. L Tshambu","email":"[email protected]","phone":"028 425 1157","department":"Supply Chain Management DEPARTMENT Emergency Services","address":"UIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7)."}

Bidders will be required to submit certificate as a SANS/SABS accredited service centre for

SCBA cylinders. Bidders who do not submit SANS/SABS accreditation will not be considered for

evaluation.

Bidders must obtain a minimum of 60 out of 80 points for functionality

Supply and Delivery Address:

Grabouw Fire Deaprtment

Two a Day Group Premisses

Acacia Str.

Grabouw

7160

A. Pre-qualification criteria, sub-contracting and social responsibility

A.1. No sub-contracting between third parties of any kind will be allowed and will lead to non-

compliance as per the criteria disclose under eligible criteria in paragraph C.

B. Evaluation and adjudication

B.1. All items may be evaluated and awarded individually where applicable.

B.2. The estimated value will be used for evaluation purposes only and must not be seen as the

actual value.

C. Eligibility criteria

The evaluation of tenders will be done in terms of compliance with the following criteria. Tenders

that do not comply with all criteria below will not be evaluated further.

C.1. The evaluation of formal quotations will be done in terms of compliance with the following

criteria. Formal quotations that do not comply with all the criteria below will not be evaluated

further. For formal quotations to be evaluated further bidders must:

 Obtain a minimum of 60 out of 80 points for the technical evaluation.

Initial

Functionality / Technical Evaluation Criteria:

Note: Bidders must obtain a minimum of 60 out of 80 points for functionality to be considered for

further evaluation.

All supporting documents must be included in the completed bid.

No. Criteria Description Maximum Bidder Score by Page

achievable self- ODM Reference

score score

1 Relevant All Suppliers need to submit 20

Experience proof of relevant years of sales

in Supply services and transactions, as well

and as supply and delivery of goods

Delivery of by the Supplier in the respected

Goods time frame.

Scoring Guide:

• 1-2 years = 5 points
• 3-4 years = 10 points
• 5-7 years = 15 points
• 8+ years = 20 points

Proof: General experience in

number of years allocated

calculation of the average

years of experience.

2 Quality Bidders must provide proof of 20

service quality service offerings

offerings confirmed by satisfied customers

confirmed for similar services.

by Scoring Guide:

satisfied

• 1-2 reference letters = 5 points

customers

• 3-4 reference letters = 10 points

for similar

• 5+ reference letters = 20 points

services Proof: Bidders must provide

reference letters.

3 Project Ability to manage logistics, 20

Logistics including scheduling, travel to

and delivery site. Bidders should

Delivery include a realistic project timeline

Plan and demonstrate availability.

Scoring Guide:

• No logistics plan = 0 points
• Basic schedule = 5 points
• Realistic plan covering virtual

and on-site logistics = 10 points

• Detailed plan with

contingencies and flexibility =

20 points

Proof: Logistics and Delivery

Plan including time frames and

availability.

Initial

No. Criteria Description Maximum Bidder Score by Page

achievable self- ODM Reference

score score

4 Sole Indicate Sole Manufacturers or 20

Product supplier product in the Republic

Suppliers of South Africa

Scoring Guide:

• Sourcing product from as 3rd

party distributor= 5 points

• Sourcing product from

manufacturer as sole suppliers =

10 points

• Sole Manufacture Supplier= 20

points

Proof: Bidders must provide

reference letters

Total points 80

Initial

Details of bidder

Name of firm I entity I enterprise

Trading as (if different from above)

Postal address

Physical address

Name: ___________________________________________________________

Contact Details of the Telephone: ____________________________Fax: _______________________

Person Signing the

Bid: Cellular Telephone: _________________________________________________

e-mail address: _____________________________________________________

Name: _____________________________________________________________

Contact Details of the

Senior Manager Telephone: __________________________________Fax: ____________________

Responsible for

Overseeing Contract Cellular Telephone: ___________________________________________________

Performance:

e-mail address: ______________________________________________________

Name: ____________________________________________________________

Contact Details of the Bidder

proposed Project Manager who

Telephone: _________________________Fax: ____________________________will represent the

Bidder in the

Cellular Telephone: __________________________________________________implementation

processes:

e-mail address: _____________________________________________________

Company Income Tax no. Tax Clearance Certificate

Pin

VAT registration no. CSD Registration Number

Company registration no. Date of Director’s

appointment

Any other Registration applicable to

this Industry

Name of Account holder: ___________________________________

Name of Bank: __________________________________________

Banking Details of Bidder

Account Number: _________________________________________

Branch Code: ____________________________________________

Initial

Previous Experience and References

This schedule is to determine the capability of the bidder to execute the contract.

Does your company have previous experience with regards to goods supplied or services rendered with reference

to this Bid?

Yes If yes, please elaborate using the table below & complete the signatory section at the bottom of

the page

No If no, please complete the signatory section at the bottom of the page

At least three (3) reference letters from companies with whom the service providers are/have conducted business relating

to the terms of reference of this Bid must be included in the Bid document, together with the contact details of the references,

alternatively reference letters must be submitted within a timeframe as to be determined by the Overberg District

Municipality.

1. Company Name

Description of project

Contact person name

Contact person telephone number

Email Address

Year Completed Value of project

2. Company Name

Description of project

Contact person name

Contact person telephone number

Email Address

Year Completed Value of project

3. Company Name

Description of project

Contact person name

Contact person telephone number

Email Address

Year Completed Value of project

Signed at _______________________________ On this _____________ day of _______________________ 20_____

As Witnesses: 1. _________________________________ 2. ____________________________

Bidder (supplier) ______________________________

Initial

Authority of signatory

Indicate the status of the Bidder by ticking the appropriate box hereunder. The Bidder must complete the certificate set out

below for the relevant category.

A b c d e

Company Partnership Sole Proprietor Joint Venture Close Corporation

A. Certificate for company

I, ..........................................................................., chairperson of the board of directors of

..............................................................., hereby confirm that by resolution of the board (copy attached) taken on

................................... 20...... Mr/Mrs ....................................................... acting in the capacity of

.........................................................., was authorised to sign all documents in connection with this Bid and any

contract resulting from it on behalf of the company.

As witness

1........................................... .............................................

Chairman

2........................................... ..............................................

Date

B. Certificate of partnership

We, the undersigned, being the key partners in the business trading as ...............................................................

hereby authorise Mr/Mrs ............................................................, acting in the capacity of

........................................................................... to sign all documents in connection with the Bid for contract

..................................................................................... and any contract resulting from it on our behalf.

Name address signature date

NOTE: This certificate is to be completed and signed by all of the key partners upon who rests the direction of the affairs of the Partnership as a whole.

C. Certificate for sole proprietor

I, ...................................................................................................................., hereby confirm that I am the sole

owner of the business trading as.................................................................................................................

As Witness:

1........................................................... ....................................

Signature: Sole owner

2.......................................................... .....................................

Date

Initial

D. Certificate for Joint Venture

We, the undersigned, are submitting this Bid offer in Joint Venture and hereby authorise Mr/Mrs

.........................................................., authorised signatory of the company

............................................................................................................, acting in the capacity of lead partner, to

sign all documents in connection with the Bid offer for contract ....................................................................... and

any other contract resulting from it on our behalf.

This authorisation is evidenced by the attached power of attorney signed by legally authorised signatories of all the partners

to the Joint Venture.

Name of firm address authorising signature, name &

Capacity

Lead partner

E. Certificate for Close Corporation

We, the undersigned, being the key members in the business trading as

................................................................................................................................... hereby authorise

Mr/Mrs ........................................................................................... acting in the capacity of

................................................................................................, to sign all documents in connection with the Bid

for contract ....................................................................... and any contract resulting from it on our behalf.

Name address signature date

NOTE: This certificate is to be complete and signed by all the key members upon whom rests the direction of the affairs of the Close Corporation as a

whole.

Initial

Enterprise questionnaire

The following particulars must be furnished. In the case of a joint venture, separate enterprise questionnaires in respect

of each partner must be completed and submitted.

Section 1: Enterprise details

Name of enterprise

Contact Person

Email

Telephone

Cell phone

Fax

Physical Address

Postal Address

Central supplier database MAAA

registration number

Section 2: Particulars of companies and close corporations

Company / Close Corporation

registration number:

Section 3: SARS information:

Tax reference number:

VAT registration number, if any:

Section 4: CIDB registration number:

Section 5: Particulars of principles

Principle: means a natural person who is a partner in partnership, a sole proprietor, a director of a company established

in terms of the Companies Act of 2008 (Act. No. ) a member of a close corporation registered in terms of the

Close Corporation Act, 1984 (Act No.)

Full name of principal Identity number* Personal income tax number*

• Please complete and attach copies of Identity documents.

Section 6: Banking Details of companies and close corporations

Bank name and branch: ..................................................................................................

Bank account number: .....................................................................................................

Name of account holder: .................................................................................................

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Bidder .....................................................................................................................................

Initial

Documents of incorporation (ck2)

The Bidder must attach to this page a copy of the certificate of incorporation of his/her company,

close corporation of partnership. In the case of a joint venture between two or more firms, the Bidder

shall attach a copy of the document of incorporation of the joint venture.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Bidder ........................................................................................................................................

Initial

Mbd 2

Tax compliance status

It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactory

arrangements have been made with South African Revenue Service (SARS) to meet the bidder’s tax

obligations.

1 In order to meet this requirement bidders are required to request their Tax Compliance Status

which will include a unique PIN which you can provide to any third party (if requested) to

enable them to verify your tax compliance status online via eFiling.

2 Request a TCC via eFiling which will give you the option to print the TCC or request a TCC at

a SARS branch where a SARS agent will be able to print or email the TCC to you.

3 The Tax Compliance Status Requirements are also applicable to foreign bidders / individuals

who wish to submit bids.

4 A Tax Compliance Status is a holistic view of your tax compliance level across all your

registered tax types.

5 If your tax compliance status is compliant, the SARS agent will be able to print or email you

your TCC to the registered email address which SARS has on record for you.

6 Please note: If your tax compliance status reflects that you are non-compliant, you will not

receive a TCC until you have rectified your compliance.

7 The Printed Tax Compliance status pin must be submitted together with the bid. Failure to

submit a Tax Compliance status pin will result in the invalidation of the Bid.

8 In bids where Consortia / Joint Ventures / Sub-contractors are involved; each party must

submit a separate printed Tax Compliance Status Pin.

9 Please note that not all government institutions and private organisations will be able

to utilise the Tax Compliance Status (TCS) PIN at this stage and in such instances, you

must supply a printed TCS. It is envisaged that the PIN will, in time, replace the paper

Tcs.

Yes NO

Is your company already registered on the Overberg District Municipality’s (ODM) Database?

Have you confirmed this with the Supply Chain Management Department of ODM

If yes, please provide ODM Database Supplier Number.

As stated above, bidders must ensure that they are up to date with payments of taxes.

The bidder must attach to this page a Tax Compliance status pin as issued by the South African Revenue Service.

Failure to submit a Tax Compliance status pin will result in the invalidation of the Bid.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Bidder ........................................................................................................................................

Initial

Mbd 3.1

Functionality / Technical Evaluation Criteria 20 – 21

Responsiveness and Evaluation criteria 37 – 38

Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022 – MBD6.1 51 – 55

Annexure A 69 – 70

weight of the 80/20 preferential procurement system. Bidders must submit a valid Tax Compliance

8. For evaluation purposes prospective suppliers need to attach an original or certified copy of the original of a

In order to qualify for preference points for b-bbee]

eria Description Maximum Bidder Score by Page

score score

• 1-2 years = 5 points
• 3-4 years = 10 points
• 5-7 years = 15 points
• 8+ years = 20 points

2 Quality Bidders must provide proof of 20

service quality service offerings

satisfied

• 1-2 reference letters = 5 points

customers

• 3-4 reference letters = 10 points

for similar

• 5+ reference letters = 20 points
• No logistics plan = 0 points
• Basic schedule = 5 points

and on-site logistics = 10 points

No. Criteria Description Maximum Bidder Score by Page

party distributor= 5 points

Total points 80

20. Evaluation of Bids

Terms of reference / scope of work - specifications

The purpose of this formal quotation is to obtain quotations from suitable service providers to provide

Satphone units and airtime to Overberg District Municipality’s Emergency Services

FIRE SUIT – EN469:2005+AC: 2006: CLASSIFICATION Xf2, Xr2, Y2, Z2-

Standard design:

 The suit shall consist of tunic and trousers.

 Each garment shall consist of an outer shell, moisture barrier, and thermal barrier.

 The moisture barrier, thermal barrier shall form the inner shell and shall be stitched into the

outer shell.

 The suits shall be made in eight (8) sizes labelled: XSmall / Small / Medium / Large / XL /

2XL / 3XL / 4XL and Special size. Special size suits shall be made to fit for individual

personnel, where standard sizes will not fit and protect adequately.

Fabric and garment requirements:

 Outer Material (Shell) – According to EN 469:2005/AC: 2006

54% NOMEX® including antistatic fibres - 46%KEVLAR® Weight 240 g/m2.A blended

aramid non-woven fabric is laminated to a waterproof, breathable

+Ptfe

 Moisture Barrier – According to EN 469:2005/AC: 2006

A blended aramid non-woven fabric is laminated to a waterproof, breathable +PTFE Membrane.

Included.

 Waterproof

 Breathable

 Fire Resistant

 Heat Resistant

 Thermal Liner – According to EN 469:2005/AC: 2006

50% Aramid & 50% Viscose FR Face Cloth quilted to 2 layers of needle punched 80%

Aramid & 20% Meta Aramid Batting.

Proof of the certificate EN 469:2005/AC: 2006 must be included.

Initial

Requirements for protective tunic:

 The outer shell shall be of a single layer construction throughout.

 All seams shall be double stitched. The coat shall have a double closure front with 50mm

Velcro and a heavy-duty zip. The zip shall comply with the standards.

 There shall be no seams on the shoulders. Sleeves shall be constructed in such a way as

afford maximum movement.

 The sleeve cuffs shall be reinforced.

 The arms of the tunic shall be designed to facilitate the maximum amount of free arm

movement.

 Elbow padding is required. The padding shall consist of polymer-coated Kevlar with a heat

resistant material sandwiched between the shell and the Kevlar. The padding shall be

stitched onto the outer shell using double stitching.

 The inner jacket shall be attached to the outer jacket and stitched together.

 The inner jacket shall be equipped with wristlets and thumb loops in accordance with the

En 469:2005/ac: 2006.

 The jacket shall include inverted pleats. The two pleats shall be set in the back of the

outer shell

 The tunic shall be bunny style in front and longer toward the back (Tail)

 Pockets:

a. Two (2) pleated waterproof side pockets shall be fitted to the tunic. The size of these

pockets shall be 220 mm x 180 mm with a 75 mm pocket-flap held down by two (2)

Velcro squares.

b. A radio pocket shall be fitted onto the left chest. The pocket shall be so positioned not

to hinder the Breathing Apparatus shoulder straps. The pocket shall feature a pocket

flap with an insertion for the antenna. The pocket flap shall be closed with a Velcro

square.

c. All pockets shall be of the same material as the outer shell

d. A pocket shall be placed on one side on the inside of the inner shell. This pocket shall

be constructed of the same material as the inner shell.

 Collar: The collar shall be of a double layer of the same material as the outer shell and shall

have a layer of the quilted thermal barrier in the middle thereof.

A storm-flap constructed the same as the collar shall be fitted in such a way as to ensure

a “Dry Suit”. The area over the chin shall have a layer of Nomex Knit.

Initial

Reflective trim

 Fluorescent Lime-yellow with a silver strip in the centre reflective trims shall be fitted to the

suit.

 Reflective Tape according to EN ISO 15025:2000

 The trims shall be 50mm wide throughout.

 All trims shall be double stitched.

 The trims shall be positioned as specified.

Marking:

Each Tunic and each pair of trousers must have a white printed label of a nominal size of 300 mm x

100 mm. All cut edges must be turned in and the label securely sewn centrally to the inside of the

back of the inner shell at the top of both the tunic and trousers. The label must provide the following

information printed in legible block letters.

a) The manufacturers name or trademark or both

b) The composition of the materials

c) All materials EN 469:2005/AC: 2006 compliant

d) The year of manufacture

e) Washing instructions

f) Size

g) Destination

h) Bar coding system list (Optinal)

i) A numbered tracking system must be provided. The numbers must be embroided onto the

inside of the storm flap of the tunic and onto the bib at the rear of the trouser to which the

suspenders are attached. This is in order to allow the following:

o The manufacturer to verify the batch numbers of the material used in the

manufacture of each tunic and trouser and the production run.

o The end user to track the name of the individual to whom the item was issued.

Insignia – optional:

Municipality Logo in front.

Municipality Back Logo.

Initial

General

 The garment shall have no metal clips or rivets.

 The manufacturer must undertake to do repairs on a material cost basis.

 The suit shall be constructed in such a way that damaged panels can be replaced.

 All layers must be designed to allow for this.

 It is a condition of the tender that all tenderers submit a SABS Approved Manufacturing

Capability Report Certificate which is not older than twelve (12) months, which certifies the

capability to manufacture the specific items tendered for with their tender.

Failure to submit this report will render the tender null and void.

Figure 1

Flash hoods

Design – two-piece with notched shoulder

Head design bib design

LAYERS: 2 ply LAYERS: 2 ply

LENGTH: From top of head to neck: 13 inches LENGTH: 8 inches (front and back)

WIDTH: Back seam to top of face: 9 inches NOTCHED SHOULDER DESIGN:

Back seam to bottom of head: 11inches

From top of head to bottom of notched

shoulder: 15 inches

OVERALL, HOOD LENGTH: From top of head to bottom of apron: 21 inches SIZING: One

size fits all (universal size). Do not modify, change, or alter the protective hood in any manner.

Initial

Face opening measurements

RELAXED: 5 inches (UL requirement 4.7-5.7 inches)

STRETCHED: 15 inches (Face opening to be sewn with 1⁄2 inch elastic.

Construction

SEAMS: All seams must be merrow stitched then top and bottom covered with a 5-thread cover

stitch for extended durability. All bottom edges must be bound with binding.

THREAD: 100% Nomex

Warranty information

The protective hood must be warranted to be free from defects in material or workmanship for

one year.

Certification

Meets or exceeds NFPA 1971-2007 Edition and must be UL Certified. Meets or exceeds

Cal/OSHA Standards.

P84 (aka P84 / Lenzing)

Material Content: 40% P84 / 55% Lenzing FR / 5% Kevlar

Material Construction: 1 x 1 Rib Knit

Material Weight: 8.0 oz / yd2 (+1 / -.5)

Material Colour Yellow (Standard)

Colour Options Red**, Navy Blue, Grey, and Black (**Red hoods are done with a RED

Available outer / Yellow inner)

Fabric performance values

Thermal protective performance (tpp)

2 ply - as received 29.1 cal/cm2

2 ply - after 5 washes

Hood material burst strength

500 n

Flame resistance test

Initial

After Flame as received 0 seconds

after 5 washes 0 seconds

Char Length (wales x courses) as received 61 mm x 38 mm

after 5 washes 66 mm x 55 mm

Cleaning shrinkage resistance test

Hood Measurement 0%

Face Opening Measurement 2%

Heat and thermal shrinkage resistance test

Hood Measurement as received 1%

after 5 washes 2%

Face Opening Measurement as received 4%

after 5 washes 2%

Seam breaking strength test

803 n

Melt, drip, ignite, separate when exposed to flame

None

Arc thermal performance value (atpv)

1 ply 6.2 cal/cm2 (HRC 1)

2 ply 22.9 cal/cm2 (HRC 2)

Heat attenuation factor (haf)

1 ply 74%

2 ply 89.7%

 Kevlar incorporated for added strength and durability

 Inherently flame resistant

 No harsh chemical treatments

 Maintains performance values after laundering

 Moderate weight for added thermal protection

 Finished to minimize shrinkage

 Rib knit allows for stretch and shape retention

Nfpa 70e performance specifications of

ASTM F 1959/F 1959M-06ae1:

HRC Level 1 = minimum 5 cal/cm2 to 7 cal/cm2 HRC

Level 2 = minimum 8 cal/cm2 to 24 cal/cm2

HRC Level 3 = minimum 25 cal/cm2 to 39 cal/cm2 HRC

Level 4 = minimum 40 cal/cm2 and over

Initial

Figure 2

Name of Bidder: ______________________________________________ Bid Number: Q06-2026

Closing Time: 12:00 Closing Date: 11 September

2026

Offer to be valid for 90 days from the closing date of bid.

Pricing instructions:

1. For proper evaluation purposes it is essential that this specific pricing schedule be completed. Alternative pricing

schedules will NOT be accepted.

2. Do not use correction fluid (Tippex). Any bid document received with correction fluid (Tippex) shall be disqualified.

Draw a line across and initial all corrections.

3. State the rates and prices in Rand unless instructed otherwise in the Bid conditions.

4. All prices Tendered must include all expenses, disbursements, and costs (e.g. transport, etc.) that may be required

for the execution of the Bidder’s obligations in terms of the Contract, and shall cover the cost of all general risks,

liabilities and obligations set forth or implied in the Contract as well as overhead charges and profit (in the event that

the Bid is successful). All prices Tendered will be final and binding.

5. All pricing must include VAT. If any products/services will be rendered at no charge, in such an instance the price

should be indicated on the pricing schedule as R0.00. If any products/services will not be Tendered on, in such an

instance no quote should be indicated on the pricing schedule.

6. No upfront payments will be made. Payments to the Service Provider will only be affected after verification that goods

supplied are according to the specifications.

7. Overberg District Municipality is not in a position to state exact quantities that will be purchased during the duration

of the contract and the estimated number of units of each item, as indicated in the table below will be used for

evaluation purposes, are based on historical trends but should not be used for Bid pricing purposes.

8. The appointed service provider must supply and deliver the items as required within the time frames as mutually

agreed upon to the municipality. Should a service provider at any time fail to adhere to the specified delivery period,

the Overberg District Municipality will be entitled to end the contract after written notices have been issued. Deliveries

not complying with the product specifications and official order will be returned to the service provider at the service

provider’s expense as specified in paragraph 8.7 of the General Conditions of Contract.

9. The Municipality reserves the right to accept more than one quotation (in the event of several items being offered).

10. The Municipality reserves the right to award the quotation per line item (in the event of several items being offered).

Initial

Q06-2026: supply and delivery of protective clothing to overberg district

Municipality’s emergency services

Description Estimated Unit Price Total Price

Quantity (R) (R)

Fire-safe balaclava 20

Fire-safe air bunker jacket navy 50mm

TAPE (Small)

Fire-safe air bunker jacket navy 50mm

TAPE (Medium)

Fire-safe air bunker jacket navy 50mm

TAPE (Large)

Fire-safe air bunker trousers navy 50mm

TAPE (Small)

Fire-safe air bunker trousers navy 50mm

TAPE (Medium)

Fire-safe air bunker trousers navy 50mm

TAPE (Large)

Delivery 1

p/km

Sub-total

VAT 15%

TOTAL BID PRICE (Incl. VAT)

Required by: Mr. R Geldenhuys

• At: ODM Emergency Services

• Does offer comply with specification? YES NO

• If not to specification, indicate deviation(s) ..........................................

Note:

All costs must be included in the bid price and delivered to the prescribed destination.

Initial

Mbd 3.1

Pricing schedule

Name of Bidder: ______________________________________________ Bid Number: Q06-2026

Closing Time: 12:00 Closing Date: 11 September

2026

Offer to be valid for 90 days from the closing date of bid.

3. State the rates and prices in Rand unless instructed otherwise in the Bid conditions.

4. All prices Tendered must include all expenses, disbursements, and costs (e.g. transport, etc.) that may be required

for the execution of the Bidder’s obligations in terms of the Contract, and shall cover the cost of all general risks,

liabilities and obligations set forth or implied in the Contract as well as overhead charges and profit (in the event that

the Bid is successful). All prices Tendered will be final and binding.

5. All pricing must include VAT. If any products/services will be rendered at no charge, in such an instance the price

should be indicated on the pricing schedule as R0.00. If any products/services will not be Tendered on, in such an

instance no quote should be indicated on the pricing schedule.

6. No upfront payments will be made. Payments to the Service Provider will only be affected after verification that goods

supplied are according to the specifications.

7. Overberg District Municipality is not in a position to state exact quantities that will be purchased during the duration

of the contract and the estimated number of units of each item, as indicated in the table below will be used for

evaluation purposes, are based on historical trends but should not be used for Bid pricing purposes.

8. The appointed service provider must supply and deliver the items as required within the time frames as mutually

agreed upon to the municipality. Should a service provider at any time fail to adhere to the specified delivery period,

the Overberg District Municipality will be entitled to end the contract after written notices have been issued. Deliveries

not complying with the product specifications and official order will be returned to the service provider at the service

provider’s expense as specified in paragraph 8.7 of the General Conditions of Contract.

9. The Municipality reserves the right to accept more than one quotation (in the event of several items being offered).

10. The Municipality reserves the right to award the quotation per line item (in the event of several items being offered).

valid Tax Clearance Certificate or Tax Clearance Certificate PIN and a copy

Tax Compliance Status - MBD2 (Compulsory) 28

TAX COMPLIANCE STATUS TCS PIN: CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e-filing

Tax compliance status system pin

Tax Compliance

Tax Compliance Status Pin Issued (TCS)

Tax Compliance Status Pin Issued unless the Municipality has a valid

Tax Compliance Status Pin Issued, either as an attachment to the bid documents

Tax Compliance Status Pin Issued

Tax compliance status

tax compliance status online via eFiling

Tax Compliance Status Requirements are also applicable to foreign bidders / individuals

Tax Compliance Status is a holistic view of your tax compliance level across all your

tax compliance status is compliant, the SARS agent will be able to print or email you

tax compliance status reflects that you are non-compliant, you will not

Tax Compliance status pin must be submitted together with the bid

Tax Compliance status pin will result in the invalidation of the Bid

Tax Compliance Status Pin

Tax Compliance Status (TCS) PIN at this stage and in such instances, you

Tax Compliance status pin as issued by the South African Revenue Service

TCS PIN: CSD No

Csd number

CSD Registration Number

Central supplier database (csd), a csd number

Central Supplier Database (CSD)

Central supplier database MAAA

power of attorney signed by legally authorised signatories of all the partners

Pricing Schedule – MBD 3.1 29 – 30

B-BBEE Minimum Level: 1

Points Allocation: 80 points

B-BBEE Details: and Specifications 13 – 19

Functionality / Technical Evaluation Criteria 20 – 21

Details of Bidder 22

Previous Experience 23

Authority to sign 24 – 25

Compulsory Enterprise Questionnaire 26

Tax Compliance Status - MBD2 (Compulsory) 28

Pricing Schedule – MBD 3.1 29 – 30

Form of Offer and Acceptance 31 – 32

Declaration of Interest – MBD4 (Compulsory) 33 – 36

Responsiveness and Evaluation criteria 37 – 38

General Conditions of Contract – MBD5 39 – 49

Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022 – MBD6.1 51 – 55

Sworn Affidavit – B-BBEE EXEMPTED MICRO ENTERPRISE MBD6.1(a) 58

Contract Form – Purchases of goods / works – MBD7.1 59 – 60

Declaration of bidders past supply chain management practices – MBD8 61 – 62

Notification of decision 63

Certificate of Independent Bid Determination – MBD9 64 – 66

Key Performance Indicators – MBD 16 67

Important documentation and information 68

Annexure A 69 – 70

Annexure B – Certificate for municipal services 71

Checklist for completeness of bid documentation 72

Important

 Do not dismember this Bid Document (do not take it apart).

All other documents of your submission must be attached behind this Bid Document unless stated otherwise.

 The bidder must initial every page of the bid document.

 Where requested witnesses must sign the document. Failure to do this may invalidate your bid.

 The checklist at the back of the bid document must be completed and adhered to.

Initial

Mbd 1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the overberg district municipality

BID NUMBER: Q06-2026 CLOSING DATE: Friday, 11 September 2026 CLOSING TIME: 12h00

Supply and delivery of protective clothing to overberg district municipality’s

BID NUMBER: Q06-2026 CLOSING DATE: Friday, 11 September 2026 CLOSING TIME: 12h00

Supply and delivery of protective clothing to overberg district municipality’s emergency

Q06-2026: supply and delivery of protective clothing to overberg district

Municipality’s emergency services

for the SUPPLY AND DELIVERY OF PROTECTIVE CLOTHING TO OVERBERG DISTRICT

Municipality’s emergency services

[email protected] or call 028 425 1157.

Sealed envelope endorsed “Q06-2026: SUPPLY AND DELIVERY OF PROTECTIVE CLOTHING

TO OVERBERG DISTRICT MUNICIPALITY’S EMERGENCY SERVICES”, must be placed in the

Bid box at the Municipal Offices, 26 Long Street, Bredasdorp, 7280 not later than 12:00 on Friday,

11 September 2026. Quotations will be opened in public thereafter.

(c) Any bid document received with correction fluid (Tippex) corrections shall be disqualified.

opening of the bid to the time the contract is awarded. If a bidder wishes to bring additional information to the

notice of the Overberg District Municipality, it should do so in writing to the Overberg District Municipality. Any

effort by the firm to influence the Overberg District Municipality in the bid evaluation, bid comparison or contract

award decisions may result in the rejection of the bid.

(a) Notice , amendment of the Code of Good Practice, published in Government Gazette No.

29617 on 9 February 2007 in terms of the Broad-Based Black Economic Empowerment Act (Act No.), inter alia determines that:

 any enterprise with an annual Total Revenue of R5 million or less qualifies as an Exempted Micro-

Enterprise, provided that sufficient evidence of qualification as an EME is certified in an auditor’s

certificate or similar certificate issued by an accounting officer or verifying agency.

 any enterprise with an annual Total Revenue of between R5 million and R35 million qualifies as a

February 2007 OR the Statement (2) issued on 11 October 2013 – thereafter all B-BBEE compliance

measurements will be in accordance with Notice .

(b) Notice , published in Government Gazette No. 36928 on 11 October 2013, whereby the revised

Codes of Good Practice (the codes) was issued under section 9(1) of the Broad-Based Black Economic

Empowerment Act (Act No.), inter alia determines that:

 any enterprise with an annual Total Revenue of R10 million or less qualifies as an Exempted Micro-

The service provider shall not, without the District Municipality’s prior written consent, disclose the agreement, or

any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf

of the District Municipality in connection therewith, to any person other than a person employed by the service

provider in the performance of the agreement. Disclosure to any such employed person shall be made in

confidence and shall extend only as far as may be necessary for purposes of such performance.

The service provider shall permit the Overberg District Municipality to inspect the supplier’s records relating to the

performance of the service provider and to have them audited by auditors appointed by the Overberg District

ordinary mail to the address furnished in his bid or to the address notified later by him in writing and such posting

shall be deemed to be proper service of such notice.

Satphone units and airtime to Overberg District Municipality’s Emergency Services

2. Scope of work

FIRE SUIT – EN469:2005+AC: 2006: CLASSIFICATION Xf2, Xr2, Y2, Z2-

 The suit shall consist of tunic and trousers.

 Each garment shall consist of an outer shell, moisture barrier, and thermal barrier.

 The moisture barrier, thermal barrier shall form the inner shell and shall be stitched into the

outer shell.

 The suits shall be made in eight (8) sizes labelled: XSmall / Small / Medium / Large / XL /

2XL / 3XL / 4XL and Special size. Special size suits shall be made to fit for individual

personnel, where standard sizes will not fit and protect adequately.

 Outer Material (Shell) – According to EN 469:2005/AC: 2006

54% NOMEX® including antistatic fibres - 46%KEVLAR® Weight 240 g/m2.A blended

aramid non-woven fabric is laminated to a waterproof, breathable

+Ptfe

 Moisture Barrier – According to EN 469:2005/AC: 2006

A blended aramid non-woven fabric is laminated to a waterproof, breathable +PTFE Membrane.

 The outer shell shall be of a single layer construction throughout.

 All seams shall be double stitched. The coat shall have a double closure front with 50mm

 There shall be no seams on the shoulders. Sleeves shall be constructed in such a way as

afford maximum movement.

 The sleeve cuffs shall be reinforced.

 The arms of the tunic shall be designed to facilitate the maximum amount of free arm

movement.

 Elbow padding is required. The padding shall consist of polymer-coated Kevlar with a heat

resistant material sandwiched between the shell and the Kevlar. The padding shall be

stitched onto the outer shell using double stitching.

 The inner jacket shall be attached to the outer jacket and stitched together.

 The inner jacket shall be equipped with wristlets and thumb loops in accordance with the

En 469:2005/ac: 2006.

 The jacket shall include inverted pleats. The two pleats shall be set in the back of the

outer shell

 The tunic shall be bunny style in front and longer toward the back (Tail)

 Pockets:

a. Two (2) pleated waterproof side pockets shall be fitted to the tunic. The size of these

pockets shall be 220 mm x 180 mm with a 75 mm pocket-flap held down by two (2)

b. A radio pocket shall be fitted onto the left chest. The pocket shall be so positioned not

to hinder the Breathing Apparatus shoulder straps. The pocket shall feature a pocket

flap with an insertion for the antenna. The pocket flap shall be closed with a Velcro

square.

c. All pockets shall be of the same material as the outer shell

d. A pocket shall be placed on one side on the inside of the inner shell. This pocket shall

be constructed of the same material as the inner shell.

 Collar: The collar shall be of a double layer of the same material as the outer shell and shall

have a layer of the quilted thermal barrier in the middle thereof.

Each Tunic and each pair of trousers must have a white printed label of a nominal size of 300 mm x

100 mm. All cut edges must be turned in and the label securely sewn centrally to the inside of the

back of the inner shell at the top of both the tunic and trousers. The label must provide the following

information printed in legible block letters.

a) The manufacturers name or trademark or both

b) The composition of the materials

c) All materials EN 469:2005/AC: 2006 compliant

d) The year of manufacture

e) Washing instructions

f) Size

g) Destination

h) Bar coding system list (Optinal)

i) A numbered tracking system must be provided. The numbers must be embroided onto the

inside of the storm flap of the tunic and onto the bib at the rear of the trouser to which the

suspenders are attached. This is in order to allow the following:

o The manufacturer to verify the batch numbers of the material used in the

manufacture of each tunic and trouser and the production run.

o The end user to track the name of the individual to whom the item was issued.

Insignia – optional:

Thermal protective performance (tpp)

2 ply - as received 29.1 cal/cm2

2 ply - after 5 washes

After Flame as received 0 seconds

after 5 washes 0 seconds

Char Length (wales x courses) as received 61 mm x 38 mm

after 5 washes 66 mm x 55 mm

Hood Measurement as received 1%

after 5 washes 2%

Face Opening Measurement as received 4%

after 5 washes 2%

None

Arc thermal performance value (atpv)

1 ply 6.2 cal/cm2 (HRC 1)

2 ply 22.9 cal/cm2 (HRC 2)

Heat attenuation factor (haf)

1 ply 74%

2 ply 89.7%

 Kevlar incorporated for added strength and durability

 Inherently flame resistant

 No harsh chemical treatments

 Maintains performance values after laundering

 Moderate weight for added thermal protection

 Finished to minimize shrinkage

 Rib knit allows for stretch and shape retention

Nfpa 70e performance specifications of

ASTM F 1959/F 1959M-06ae1:

HRC Level 1 = minimum 5 cal/cm2 to 7 cal/cm2 HRC

Level 2 = minimum 8 cal/cm2 to 24 cal/cm2

HRC Level 3 = minimum 25 cal/cm2 to 39 cal/cm2 HRC

Level 4 = minimum 40 cal/cm2 and over

Section 4: CIDB registration number:

Section 5: Particulars of principles

Principle: means a natural person who is a partner in partnership, a sole proprietor, a director of a company established

in terms of the Companies Act of 2008 (Act. No. ) a member of a close corporation registered in terms of the

Close Corporation Act, 1984 (Act No.)

Full name of principal Identity number* Personal income tax number*

• Please complete and attach copies of Identity documents.

Section 6: Banking Details of companies and close corporations

Bank name and branch: ..................................................................................................

Bank account number: .....................................................................................................

Name of account holder: .................................................................................................

1. For proper evaluation purposes it is essential that this specific pricing schedule be completed. Alternative pricing

schedules will NOT be accepted.

2. Do not use correction fluid (Tippex). Any bid document received with correction fluid (Tippex) shall be disqualified.

Pricing schedule

Q06-2026: supply and delivery of protective clothing to overberg district

Municipality’s emergency services

VAT 15%

TOTAL BID PRICE (Incl. VAT)

Required by: Mr. R Geldenhuys

• At: ODM Emergency Services

• Does offer comply with specification? YES NO

• If not to specification, indicate deviation(s) ..........................................

Note:

Invitation to Bid – MBD 1 3 – 4

Advert 5

Bid Conditions and Information 6 – 12

Terms of Reference – TOR and Specifications 13 – 19

Functionality / Technical Evaluation Criteria 20 – 21

Details of Bidder 22

Previous Experience 23

Authority to sign 24 – 25

Compulsory Enterprise Questionnaire 26

Tax Compliance Status - MBD2 (Compulsory) 28

Pricing Schedule – MBD 3.1 29 – 30

Form of Offer and Acceptance 31 – 32

Declaration of Interest – MBD4 (Compulsory) 33 – 36

Responsiveness and Evaluation criteria 37 – 38

General Conditions of Contract – MBD5 39 – 49

Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022 – MBD6.1 51 – 55

Sworn Affidavit – B-BBEE EXEMPTED MICRO ENTERPRISE MBD6.1(a) 58

Contract Form – Purchases of goods / works – MBD7.1 59 – 60

Declaration of bidders past supply chain management practices – MBD8 61 – 62

Notification of decision 63

Certificate of Independent Bid Determination – MBD9 64 – 66

Key Performance Indicators – MBD 16 67

Important documentation and information 68

Annexure A 69 – 70

Annexure B – Certificate for municipal services 71

Checklist for completeness of bid documentation 72

Clearly identify the B-BBEE approved registered auditor by the auditor’s individual registration number with IRBA and the

auditor’s logo, clearly record an approved B-BBEE Verification Certificate identification reference in the format required

by the SASAE, reflect relevant information regarding the identity and location of the measured entity, identify the Codes

of Good Practice or relevant Sector Codes applied in the determination of the scores, record the weighting points (scores)

attained by the measured entity for each scorecard element, where applicable, and the measured entity’s overall B-BBEE

provider if the service provider becomes bankrupt or otherwise insolvent. In this event, termination will be without

compensation to the service provider, provided that such termination will not prejudice or affect any right of action

or remedy which has accrued or will accrue thereafter to the Overberg District Municipality

service provider in connection with or arising out of the contract, the parties shall make every effort to resolve

amicably such dispute or difference by mutual consultation.

If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual consultation,

then either the Overberg District Municipality or the service provider may give notice to the other party of their

intention to commence with mediation. No mediation in respect of this matter may be commenced unless such

notice is given to the other party.