Uniform supply for CCTV and call centre staff – george municipality

The quotation is for the purchase of uniforms for CCTV and call centre staff of George Municipality. The scope includes blue jeans, golfers with the municipality logo, and puffer jackets in specified sizes and quantities.

Closing date and time: Friday, 13 November 2026 at 12:00.

Quotation opening: same day at 12:05 in the Committee Room.

No briefing or site visit is mentioned.

Enquiries

• Contact: Ms. L van der Walt
• Email: [email protected]
• Telephone: 044 801 6384
• Department: Supply Chain Management

Submission address

George Municipality

Fifth Floor, Directorate: Financial Services

Supply Chain Management Unit

Civic Centre, York Street

George

Submission method: sealed envelope, clearly marked with the quotation number, deposited in the tender box at the George Municipality, Fifth Floor, Directorate: Financial Services, Supply Chain Management Unit, Civic Centre, York Street, George, by no later than 12:00 on Friday, 13 November 2026.

• Late or unmarked quotations will not be considered.
• Posted, faxed or emailed quotations will not be accepted.
• Quotation documents must be completed in black ink; corrections must be crossed out and signed, no correction fluid.
• Do not disassemble the document; attach all additional documents at the end.
• Returnable forms (all must be completed and signed):
• MBD 1 (Tax Compliance Information): provides SARS TCS PIN or CSD number and tax details.
• MBD 4 (Declaration of Interest): discloses any connection to state employees or conflicts of interest.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality points.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past SCM practices.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Resolution by Board of Directors/Members/Partners: authorises the signatory to bind the bidder.
• Joint Venture Agreement (if applicable): must be submitted or the bid is disqualified.
• Schedule of Sub-Contractors: lists proposed sub-contractors.
• Past Experience schedule: compulsory, details of similar completed work.
• Details of Tendering Entity's Bank: authorises financial reference checks.
• Certificate for Municipal Services: confirms municipal account status.
• Quotation documents are available for a non-refundable fee of R70.15 from the Supply Chain Management Unit, or free from the George Municipality website (www.george.gov.za).

Evaluation system: 80/20 preference point system (quotations above R30,000 and up to R300,000, VAT included).

• Price: maximum 80 points.
• B-BBEE status level: maximum 10 points (Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0).
• Specific goals (locality of tenderer's office): maximum 10 points.
• Within George Municipality boundaries: 10 points.
• Within Garden Route District Municipality: 6 points.
• Within Western Cape: 4 points.
• Outside Western Cape: 2 points.
• The successful bidder is the one scoring the highest total points.
• Bidders must submit a valid B-BBEE certificate (original or certified copy) to claim B-BBEE points; failure results in zero B-BBEE points.
• Bidders must submit proof of address (e.g., municipal account plus affidavit, rental/lease agreement, or affidavit) to claim locality points; failure results in zero locality points.
• The municipality may verify locality claims through site visits and inspections.

Supply and delivery of uniforms for CCTV and call centre staff.

Items and quantities (per size):

• Blue Jean (straight leg): Ladies sizes 26 (2), 32 (6), 34 (14), 36 (2), 38 (2), 40 (2), 42 (2), 44 (2); Men sizes 30 (2), 32 (6), 34 (8), 36 (2), 38 (2), 44 (4).
• Golfers (with George Municipality logo on top left side): Red Ladies S (8), M (6), L (6), XL (2); Red Men S (8), M (10), L (4), XL (6), 2XL (4); Black Ladies S (8), M (6), L (6), XL (2); Black Men S (8), M (10), L (4), XL (6), 2XL (4); Navy Ladies S (8), M (6), L (6), XL (2); Navy Men S (8), M (10), L (4), XL (6), 2XL (4).
• Puffer Jacket: Ladies XXS (1), S (4), M (6), L (7), XL (5); Men S (1), M (6), L (5), XL (4), 2XL (2).
• Photos of the golfers and puffer jacket are attached to the specification table.
• Bidders must comply with the specifications to be considered for evaluation.

Past Experience schedule is compulsory to complete.

• Bidders must provide details of similar works/services satisfactorily completed in the past, including description of work, contract value, duration, completion date, and employer contact number.
• No minimum number of years or specific qualifications are stated.

No specific quality management requirements are stated beyond compliance with the specifications and the requirement that B-BBEE certificates must be valid originals or certified copies.

Pricing must be submitted on the provided pricing schedule, with unit prices (excl. VAT) for each item and size, subtotal, 15% VAT, and total price (all applicable taxes included).

• Prices must be firm and valid for at least 60 days.
• A firm delivery period must be indicated.
• Total price must not exceed R300,000 (VAT included).

Pricing format: unit prices (excl. VAT) per item in the pricing schedule, with subtotal, 15% VAT, and total price (all applicable taxes included).

• Prices must be firm and valid for at least 60 days from the closing date.
• A firm delivery period must be indicated.
• Total price must not exceed the budgeted amount and the formal quotation threshold of R300,000 (VAT included).
• All transactions exceeding R30,000 must be accompanied by a valid tax clearance certificate from SARS.
• No bid security, bonds, guarantees, or retention are mentioned.

Eligibility:

• No quotations will be considered from persons in the service of the state, provincial government, or municipality.
• Bidders must be registered on the Central Supplier Database (CSD) if successful.
• Tax compliance: submit a TCS PIN or CSD number with the quotation; for quotations above R30,000, a valid tax clearance certificate is required.
• B-BBEE: submit a valid original or certified copy of a B-BBEE certificate (or sworn affidavit for EMEs/QSEs) to claim preference points.
• Locality: submit proof of address (municipal account plus affidavit, rental/lease agreement, or affidavit) to claim locality points.
• Certified copies of the identities of directors and owners must be attached.
• Status of municipal accounts must be submitted.
• Joint ventures: each party must submit tax compliance documents and a joint venture agreement; joint and several liability applies.
• Foreign suppliers must complete the pre-award questionnaire in MBD 1 Part B2.

No specific health and safety requirements are stated in the document.

The quotation offer and acceptance form must be completed and signed to be considered provisionally responsive.

• The offer remains valid for 60 days from the closing date.
• If the bidder withdraws the quotation within the validity period or fails to fulfil the contract, the municipality may recover any additional expense incurred by accepting a less favourable quotation or re-inviting, by set-off against any amounts due or any guarantee/deposit.
• Acceptance is communicated by letter or order sent by certified or registered mail, deemed served from the date of posting.
• The contract is governed by South African law; the bidder chooses a domicilium citandi et executandi in South Africa.
• The bidder confirms prices cover all obligations and accepts responsibility for any pricing mistakes.
• The bidder declares whether it participated in any other offer for the same supplies/services.
• The agreement comes into effect when the supplier receives a fully completed original copy; the supplier has five working days to notify the employer in writing of any reason for non-acceptance.
• The contract is subject to the George Municipality's Supply Chain Management Policy.
• POPIA compliance: the service provider must maintain security measures to safeguard personal information processed on behalf of the municipality, and must notify the municipality immediately if personal information is accessed by an unauthorised person.

Evaluation uses the 80/20 preference point system.

• Price: 80 points.
• B-BBEE: 10 points.
• Specific goals (locality): 10 points.
• The bidder with the highest total points is awarded the contract.
• Bidders must comply with specifications to be considered for evaluation.