Rehabilitation of siyathuthuka/magoda main road, wards 2 & 7 phase 3 (2.17 Km) — CIDB 6ce

Technical enquiries

• Contact: Ms Z Vilakazi
• Telephone: (033) 212 2155
• Email: [email protected]

SCM / bid document enquiries

• Contact: Mr Sandile Sithole
• Department: Budget & Treasury / Supply Chain Management
• Telephone: (033) 212 2155
• Fax: (033) 212 4668
• Email: [email protected]

Preparing consultant

• Dlamindlovu Consulting Engineers
• 58 Juniper Road
• Essenwood, Berea
• Durban, 4001
• Telephone: 033 212 2155
• Fax: 033 212 4668

Bid submission address

• Richmond Local Municipality
• 57 Shepstone Street
• Richmond
• KZN, 3780

Employer

• Richmond Local Municipality
• Private Bag 1028
• Richmond, 3780
• Telephone: 033 342 2233

Submission method

• Hand delivery only: the sealed bid is deposited in the official tender box at the reception area, Richmond Municipality, 57 Shepstone Street, Richmond.
• Delivery window: 08:00–16:00, Monday to Friday.
• The envelope must be sealed and endorsed with the project description (Rehabilitation of Siyathuthuka/Magoda Main Road Ward 2 & 7 Phase 3) and tender number RLM 06/2026/2027, and must show the employer's address plus the bidder's name and contact address on the reverse.
• Fax, electronic and late bids are not accepted; documents received after the closing time are returned unopened.
• Closing time: 10:00 on 13 November 2026, followed by a public opening.

Document collection

• Bid documents must be reserved in writing through the SCM office email [email protected] by 16:00 on 03 November 2026.
• A non-refundable fee of R634.20 per document applies, payable in cash only.
• Documents are issued on the day of the briefing from the Budget & Treasury Office, Municipal Offices, 57 Shepstone Street, Richmond, during 08:00–16:00.
• A CD with the PDF drawings is supplied with the tender document at the briefing.

Returnable documents — the entire tender document must be submitted, with these completed and signed:

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses any director, trustee, shareholder or member in the service of the state, or connected to anyone evaluating or adjudicating the bid.
• MBD 5 (Declaration for Procurement above R10 million): confirms audit status, municipal service arrears, past state contracts and any offshore sourcing.
• MBD 6.1 (Preference Points Claim): claims the 80/20 specific-goals points.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares restricted-supplier listing, tender-defaulter listing, fraud or corruption convictions, municipal arrears and terminated contracts.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion or contact with competing bidders.
• Compulsory site inspection certificate, record of addenda, compulsory enterprise questionnaire, certificate of authority for joint venture.
• Schedule of Plant & Equipment A and B, schedule for material and labour, amendments and qualifications, form of offer and acceptance, form of guarantee, bill of quantities.

Supporting documents

• Tax clearance certificate or TCS PIN, submitted separately by each joint-venture party.
• Proof of enterprise ownership and certified owner's ID (not older than 6 months) for each JV party.
• CIDB grading certificate for each JV party.
• CVs and certified qualifications of project staff, with certified ID copies.
• Evidence of similar projects completed in the past 5 years, with CIDB grading.
• Letter of commitment to LED objectives, signed on business letterhead.
• Municipal statement of account or lease agreement; a valid affidavit where the business operates in a rural or informal area and owes no rates.
• CSD report, letter of good standing, and an original bank letter from a registered financial institution.
• Evidence of financial capability per Regulation 21 of the Municipal Supply Chain Management Regulations.
• Compulsory schedule of subcontractors.
• All supporting documents must be stapled to the front page of the tender document.

Disqualification risks

• Any listed returnable document left incomplete or omitted.
• Certified copies older than six months.
• Bids not in the prescribed format, or illegible, incomplete or ambiguous.
• Contacting the municipality about the bid between submission and finalisation of the evaluation panel.
• Bidders who fail any mandatory requirement are disqualified.

Two-stage evaluation.

Stage 1 — Functionality (100 points)

• Minimum qualifying score: 70 points (70%). Bidders below 70 are not considered further.
• Tenderer's experience — 60 points: successful completion of similar projects (in nature and value) in the last 5 years. 0 projects = 0; 1 project = 15; 2 projects = 30; 3 projects = 45; 4 projects = 60. Appointment letters and completion letters from government clients must be signed.
• Site Agent / Contracts Manager — 20 points: 3-year degree or National Diploma in Civil Engineering or Construction Management. N.Diploma with more than 3 years in the position = 15; degree with more than 5 years = 20. Certified qualifications, certified ID and a comprehensive CV required.
• Foreman — 15 points: N4/N5 or N6 in Civil Engineering or Construction Management. Experience: more than 1–3 years = 3; more than 3–4 years = 5; more than 5 years = 10. Qualification: N4/N5 = 3; N6 = 5. Certified qualifications, certified ID and CV required.
• Quality Management System — 5 points: proof of ownership or a lease agreement for an excavator, grader, compactor/roller, tipper truck and water cart (1 point each).

Stage 2 — Preference points (80/20)

• Price: 80 points.
• Specific goals: 20 points.
• Claimable goals: EME or QSE at least 51% black-owned (5 points, full CSD report); at least 51% black women-owned (5 points, full CSD report); at least 51% black youth-owned (5 points, full CSD report); at least 51% black-owned and resident within Richmond Municipality's jurisdiction — within Richmond 5 points, within the district 3, within KZN 2, outside the province 1 (full CSD report plus proof of primary office).
• A goal claimed without the required proof scores no points.
• The municipality may call for substantiation of any preference claim before or after adjudication.
• The municipality is not bound to accept the lowest bid and may decline to award.

Scope

• Rehabilitation of the Siyathuthuka/Magoda main road, Phase 3, in Wards 2 and 7, Richmond — 2.17 km of road.
• Work is executed to the project specifications, scope of works, drawings and bill of quantities issued with the tender.
• A CD containing the PDF drawings is issued with the tender document at the briefing.

Standards and contract framework

• CIDB requirements, SABS 1200, COLTO, SANS 1921, GCC 2010 (2nd Edition) and GCC 2015 with subsequent amendments, and EPWP.
• National Treasury's General Conditions of Contract apply; where they conflict with the special conditions, the special conditions prevail.

Labour and performance reporting

• Labour schedules on the EPWP template, with supporting documents, must be submitted before the 3rd of every month. Non-submission stops payment certificates and invoices from being processed.
• Contractor performance is tracked under a demerit system; non-compliance may be recorded against the contractor on the municipality's SCM schedule and affect future work.
• The municipality may terminate the contract for non-compliance after due process, and may cancel the agreement for poor performance.

Pricing

• The total bid price must be quoted inclusive of VAT and a 10% contingency.
• Pricing is submitted on the bill of quantities and pricing instructions issued with the tender.

Financial capability

• Evidence of financial capability per Regulation 21 of the Municipal Supply Chain Management Regulations is required.
• Bidders legally required to prepare audited annual financial statements must submit their latest audited statements.
• Bidders not legally required to audit must submit their latest annual financial statements prepared by the entity, accounting officer, registered accountant or other suitably qualified person, together with a declaration that audit is not legally required.

Guarantees and payment

• A form of guarantee is required as part of the contract documents.
• No advance payment is made; payment follows deliverables unless otherwise agreed with the municipality.
• Payment is made within the period prescribed by the MFMA and the municipality's policies.
• The municipality is not liable for costs a bidder incurs in preparing or submitting a bid.
• The municipality reserves the right to negotiate price with the successful bidder.

Eligibility

• CIDB contractor grading of 6CE or higher is mandatory; the project must be awarded to a contractor at that grade.
• Registration on the National Treasury Central Supplier Database (CSD) is mandatory.
• Tax compliance: a SARS Tax Compliance Status PIN or a CSD number must be provided; each joint-venture party submits its own TCS certificate, PIN or CSD number.
• Local enterprises located within Richmond Municipality's boundaries are promoted under the municipality's Local Economic Development initiatives, unless otherwise stated; non-compliance with the stated conditions makes a bid non-responsive.
• No bid is accepted from persons in the service of the state.
• Bidders must not appear on National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters, must not have been convicted of fraud or corruption in the past five years, and must not owe municipal rates or charges in arrears for more than three months.
• Certified copies of documents must not be older than six months.

B-BBEE and preference

• Preference is claimed on MBD 6.1 under the 80/20 system; specific-goals claims are supported by a full CSD report and, for the locality claim, proof of primary office.

Joint ventures

• A certificate of authority for joint venture is required, and each JV party must submit its own tax clearance, proof of enterprise ownership, owner's ID, CIDB grading and CSD details.

Non-compliance

• Failure to complete and submit any mandatory returnable document renders the bid non-responsive and disqualified.