Request for tender [rft] for the appointment of a service provider for the provision of scaffolding, insulation and painting servces to sanpc refinery.

Compulsory site visit: 27 July 2026 at 11:00 AM at SANPC Refinery (1 Refinery Road, Prospection, Durban). RSVP for the site visit to: [email protected]. Closing date: 06 August 2026 at 12:00 (midday). Tender validity period: 120 days from closing date (ends 03 December 2026).

For technical and procurement queries, contact Wellem Skhosana. Email: [email protected]. Phone: 010 201 4793. Submission email: [email protected]. After closing date, communicate only with the Procurement Department.

Submit proposals via email to: [email protected]. Late submissions or submissions sent to incorrect email addresses will be disqualified. Links are not accepted and will lead to disqualification. All returnable documents must be submitted by the closing date and time. Failure to submit any returnable document may result in disqualification. Required returnable documents include: Valid SARS tax compliance status (each party in a consortium/JV must submit separately), Valid B-BBEE affidavit/certificate, CSD Summary Report or CSD supplier number, Proposal Form (Part 3), Signing Power – Resolution of Board of Directors (Part 4), Certificate of Acquaintance with RFP Documents (Part 5), Certificate of Acquaintance with Scope of Work (Part 6), Breach of Law Form (Part 7), SBD 1 (Invitation to Bid), SBD 4 (Bidders Disclosure), SBD 6.1 (Preference Points Claim Form). The successful bidder must maintain the validity of all returnable documents, including tax compliance, for the contract duration. Non-renewal may lead to contract termination.

Scope of work includes: Grit blasting, UHP paint removal, application of paints and coatings, insulation, erection, hire, and dismantling of scaffolding for general maintenance and project activities at SANPC Refinery and transfer lines to Island View terminal. Contractor must supply all labour, supervision, consumables, materials, equipment, instruments, tools, services, and transport. Work is measured and remunerated based on the Schedule of Prices. Key requirements: Steel scaffold material must be hot-dip galvanised (minimum 300 tons estimated). Crew ratios: Scaffolding (1:2: Charge Hand, Fixer, Assistant), Painting (1:3: Gritblaster, Painter, Pot Operator, Assistant), Insulation (1:3: Sheetmetal Worker, Sheetmetal Applicator, Assistant). Defective scaffold materials must be removed from site. Specialist scaffolding requires design approval by a registered structural engineer. Safety harnesses mandatory during erection/dismantling. Scaffold tags with inspection dates and colour coding required. Tools must be fitted with lanyards. Painting must comply with Civil Paint 01 specification. Insulation must follow 102CS02 specification. All work must be signed off by SANPC Refinery Engineer. Contractor must have a standby crew for emergencies (4-hour response time). Work prioritisation: Emergency (E) – immediate, Schedule Breaker (A) – within 24 hours, Routine (B) – within 2 weeks, Routine (C) – 30-90 days. Contractor must prepare work packs including HSE Action Plan, Method Statement, Quality Plan, RAMS, and other SANPC Refinery requirements. Quality of workmanship must be verified and recorded. Material specifications must meet SANPC Refinery/CEF standards.

Pricing must be based on the Schedule of Prices provided in the tender documents. Contractor must submit a commercial bid breakdown including manpower, plant & equipment, and scaffold hire costs. Payment is tied to job cards signed by the Discipline Supervisor. Variation orders (VO) require approval before additional work commences. Contract duration is 3 months with a penalty clause for non-compliance. Contractor is responsible for all costs related to their proposal; CEF will not reimburse preparatory costs.

Mandatory compliance documents: Valid SARS tax compliance status (each consortium/JV party must submit separately), Valid B-BBEE affidavit/certificate, CSD Summary Report or CSD supplier number, Lease Agreement/Municipal Utility Bill/Bank Statement (first page) with business address. Additional requirements: Valid Compensation Fund certificate, Valid Safety Policy (compliant with national standards), Valid accredited Quality Policy (ISO 9001), Calibration certificates for QA/QC instruments (Humidity, Blast Profile Gauge, Surface Temperature, Dry Film Measurement), CIDB Grade 8 registration for structural steelwork and scaffolding. Bidders must declare any serious breach of law in the past 5 years. Foreign bidders must provide an authorised representative in South Africa with power of attorney. Bidders must complete SBD 4 (Bidders Disclosure) and SBD 6.1 (Preference Points Claim Form).

Evaluation is conducted in three phases: Phase 1: Mandatory Requirements – Non-compliance results in disqualification. Requirements include Compensation Fund certificate, Safety Policy, ISO 9001 Quality Policy, calibration certificates for QA/QC instruments, and CIDB Grade 8 registration. Phase 2: Technical Evaluation – Minimum 70% threshold. Criteria include company experience (reference letters for similar work), project lead experience (8+ years preferred), project team experience, and major projects (>R5m) undertaken in the past 5 years. Phase 3: Commercial Evaluation – Price (80 or 90 points) and preference points (20 or 10 points). Price scoring uses the formula PS = 80(1 − (Pt−Pmin)/Pmin) or PS = 90(1 − (Pt−Pmin)/Pmin). Preference points are awarded for HDI ownership, women ownership, and location (eThekwini Metro, KZN).