Design, supply, installation and commissioning of new automated weather observation systems (awos) at five airports, with 60-Month awos maintenance at george, upington and kimberley

Pricing guidance for the five-year AWOS maintenance component at George, Upington and Kimberley airports.

• Cost build-up is split into four parts: A Contract Overheads, B Preventative Maintenance, C Callouts and D Spares.
• Each part is summarised across Years 1 to 5 with 6% annual escalation.
• The resulting five-year total is carried to the Form of Offer.

Returnable pricing document

• Form of Offer: the five-year maintenance total calculated in this schedule must be carried onto the Form of Offer.
• The schedule must be completed in full for each priced part (overheads, preventative maintenance, callouts and spares) before submission.

Maintenance scope priced over five years

• Airports covered: George (GRJ), Upington (UPN) and Kimberley (KIM).
• Preventative maintenance is priced in four service cycles: monthly, quarterly (4 services per year), six-monthly (2 services per year) and annual (1 service per year).
• Rates must include travelling and travelling time to each airport.
• Callouts: 12 per airport per year at George, Kimberley and Upington. The callout fee covers travelling, travelling time and the first hour on site.
• Contract overheads priced separately: contract management and administration (12 units per year, covering monthly reporting, spares inventory management reporting, office leasing/overheads and office utilities), safety file (3 units per year), plus provisional and re-measurable sums for permits and parking.
• Spares: a five-year spares list is priced per airport cluster (George, Kimberley, Upington) with recommended unit quantities, unit prices and a bidder-stated mark-up percentage.
• Equipment inventory listed in the workbook (units across the airport network): HS6046si 134, CEIA-HIPE-PNZ 122, IONSCAN 400B 16, HS 7555 Si 5, HS 150150 5, HS 100100V 4, Other X-ray 4, TIP Server 5, Matrix Server 2, Other AMD 1 — 298 units in total.

Pricing structure

• Four priced parts: A – Contract Overheads, B – Preventative Maintenance, C – Callouts, D – Spares.
• Escalation: 6% per year across Years 1 to 5.
• Five-year total (Total E) must be carried to the Form of Offer.
• Spares: the five-year spares list totals R29,922,500.
• Permits and parking are provisional, re-measurable sums.
• Spares at each airport are priced as unit price plus a bidder-stated mark-up percentage.

Indicative restricted bid values per airport

• PLZ: R496,413.68 incl VAT / R431,664.07 excl VAT
• GRJ: R1,730,089.56 incl VAT / R1,504,425.70 excl VAT
• ELS: R3,629,261.92 incl VAT / R3,155,879.93 excl VAT
• BFN: R630,446.84 incl VAT / R548,214.64 excl VAT
• KIM: R703,751.60 incl VAT / R611,957.91 excl VAT
• UPN: R2,152,208.27 incl VAT / R1,871,485.45 excl VAT
• RAs: R9,342,171.87 incl VAT / R8,123,627.71 excl VAT

Scope of the contract

• Design, supply, installation and commissioning of new Automated Weather Observation Systems (AWOS).
• Decommissioning of the existing AWOS.
• Location: Chief Dawid Stuurman International Airport (CDSIA).
• Duration: 24 months.

Contract documents

• Part C1: Agreements and Contract Data (28 pages).
• Part C2: Pricing Data (8 pages).
• Part C3: Scope of Work (40 pages).
• Part C4: Site Information (3 pages).

Employer

• Airports Company South Africa SOC Limited (registration no. 1993/004149/06)
• Registered office: 24 Johnson Road, The Maples Office Park, Bedfordview, Johannesburg

Site address

• Chief Dawid Stuurman International Airport
• Aeropark Office Complex, Block A, 1st Floor
• Allister Miller Drive
• Walmer, Gqeberha
• Eastern Cape

Contract roles

• Project Manager: to be confirmed
• Supervisor: to be confirmed

Dispute resolution

• Adjudicator: selected by the referring party from ACSA's panel of six advocates (Annexure B)
• Adjudicator nominating body: Chairman of the Johannesburg Society of Advocates

Offer document

• Bids are made on the Form of Offer and Acceptance (Part C1.1), signed by a duly authorised representative of the bidder.
• The offered total of the Prices must be entered in figures and words, excluding VAT, with VAT at 15% and the total inclusive of VAT stated separately.
• Alternative tenders must be submitted on a separate copy of the Form of Offer and Acceptance.
• The Returnable Schedules listed in the Tender Data must be completed and submitted with the offer.

Deviations

• Any deviation from the tender documents must be recorded in the Schedule of Deviations; no other deviation, whether written, oral or implied, has any effect.

Post-award obligations

• Within two weeks of receiving the completed agreement, the successful bidder must contact the Employer's agent to arrange delivery of securities, bonds, guarantees and proof of insurance.
• Failure to meet these obligations is treated as repudiation of the agreement.
• The agreement becomes binding unless the contractor notifies the Employer in writing, within five working days of receipt, of any reason it cannot accept its contents.

Scope

• Design, supply, installation and commissioning of new Automated Weather Observation Systems (AWOS).
• Decommissioning of the existing AWOS.
• Site: Chief Dawid Stuurman International Airport (CDSIA), Gqeberha, Eastern Cape.
• Contract period: 24 months from signing of the contract by ACSA or issuing of the Blanket Purchase Agreement (BPA).
• Works Information is contained in Part C3: Scope of Work; site information in Part C4.

Key personnel

• The contractor must name its key persons, giving each one's job, responsibilities, qualifications and experience, with CVs appended to the tender schedule.

Working areas

• The working areas are the site only.

Risk register

• Matters to be recorded include availability of as-built information, site access, site constraints and constructability, long lead items, weather conditions, existing services, programme delay and payment delay.

Weather data

• Weather records used for compensation events are taken from the recording station closest to Cape Town International Airport, supplied by the South African Weather Service.

• The contractor must name its key persons, giving each one's job, responsibilities, qualifications and experience.
• CVs and further key-person data must be appended to the tender schedule.
• The working areas are the site only.
• Risk register matters include existing services, site access, delay in supply of material or equipment, progress against programme, travelling public and ACSA stakeholders, long lead items, weather conditions, programme delay and payment delay.

• The contractor must implement and maintain a quality management system meeting the requirements of the Works Information.
• A quality plan must be submitted to the Project Manager for acceptance within two weeks of contract signature (or issuing of the BPA).
• Any change to the quality plan must be resubmitted for acceptance.
• The Project Manager may instruct the contractor to correct a failure to comply with the quality plan; this instruction is not a compensation event.

• Contract form: NEC3 ECC Option B — priced contract with bill of quantities (Part C2: Pricing Data).
• Prices are shown excluding VAT unless the Employer instructs otherwise.
• The tendered total of the Prices is stated in figures and words, excluding VAT.
• Quantities in the bill of quantities are not final and do not necessarily reflect the actual work; payment is based on quantities assessed and certified by the Project Manager at each assessment date.
• Items are measured net in accordance with the drawings, with no allowance for waste.
• An item with no price entered is treated as covered by other prices or rates in the bill of quantities.
• Prices and rates are fully inclusive of all work, risks, liabilities, obligations, overheads and profit.
• Short descriptions in the bill of quantities identify items only; the extent of work is set out in the Works Information.

Contract form

• NEC3 Engineering and Construction Contract (April 2013), main Option B — priced contract with bill of quantities.

Pricing

• Prices are shown excluding VAT; the tendered total of the Prices is given in figures and words.
• Quantities in the bill of quantities are not final; payment is based on work assessed and certified by the Project Manager at each assessment date.
• An item with no price entered is treated as covered by other rates in the bill of quantities.
• Rates are inclusive of all work, risks, liabilities, obligations, overheads and profit.

Security and retention

• Performance bond: 10% of the contract value, unconditional and on demand, from a bank or insurer accepted by the Project Manager and Employer; it must remain valid until the end of the contract period, failing which the Employer may claim the full bond.
• Retention: 5% of the contract value.

Delay damages

• 0.05% of the contract value per day, capped at 10% of the contract value.

Payment

• Assessment interval: four weeks.
• Payment is made within four weeks of receipt of a valid tax invoice.
• Final payment is made within four weeks of the Project Manager's final assessment.

Insurance

• The contractor provides the insurances set out in Annexure C, in the joint names of the parties, from the starting date until the defects certificate or termination certificate is issued; proof of insurance must be submitted before work starts.
• Minimum indemnity for death or bodily injury of employees is as prescribed by COIDA, plus a common-law limit of indemnity (amount not stated).

Liability

• Neither party is liable for indirect or consequential loss; the Employer's liability to the contractor for indirect or consequential loss is limited to R0.00.
• The contractor's liability for the additional excluded matters is not limited.

Registration and tax

• Bidders must be registered on the Central Supplier Database (CSD) and hold a valid tax compliance status (SARS TCS or tax PIN).

Occupational health and safety

• A written OHS agreement under Section 37(2) of the Occupational Health and Safety Act and Construction Regulation 5.1(k) must be concluded before any contractor or subcontracted work starts.
• Safety checklist documentation, including the written Construction Manager appointment under Construction Regulation 8, must be submitted seven days before work commences.
• Only a duly authorised Section 16.2 appointee, designated in writing by the contractor's CEO, may sign the OHS agreement.
• Subcontractors must conclude equivalent OHS agreements.

Insurance

• Proof of the insurances listed in Annexure C must be provided before work starts.

Quality

• A quality plan must be submitted for acceptance within two weeks of contract signature.

Contractual undertakings

• Ethics: no corrupt or illegal inducements; breach is grounds for termination.
• Confidentiality: contract information may not be disclosed without written consent; images of the works require prior written consent and all rights vest in the Employer.
• Intellectual property: the contractor grants the Employer an irrevocable, transferable, non-exclusive, royalty-free licence to use and copy IP relating to the works.
• Cession, delegation or assignment requires the Employer's written consent.
• Joint ventures and consortia are jointly and severally liable.
• The contractor must keep its equipment free of liens and encumbrances.

• A written OHS agreement under Section 37(2) of the Occupational Health and Safety Act and Construction Regulation 5.1(k) must be concluded before any contractor or subcontracted work starts.
• The contractor must be familiar with the OHS Act and applicable regulations.
• A baseline risk assessment must be completed before work starts, covering hazard identification, risk analysis and evaluation, safe work procedures to mitigate or control the risks, and a monitoring and review plan.
• Safety checklist documentation, including the written Construction Manager appointment under Construction Regulation 8, must be submitted seven days before work commences.
• Only a duly authorised Section 16.2 appointee, designated in writing by the contractor's CEO, may sign the OHS agreement.
• The contractor must report anything unhealthy or unsafe in writing to the client's management and must not endanger the health and safety of the client's employees or others.
• Subcontractors must conclude equivalent written OHS agreements.
• The contractor must provide its WCA / Federated Employers Mutual number.

Contract form

• NEC3 Engineering and Construction Contract (April 2013), main Option B (priced contract with bill of quantities).
• Dispute resolution: Option W1.
• Secondary options: X2 (changes in law), X7 (delay damages), X15 (limitation of design liability to reasonable skill and care), X16 (retention), X18 (limitation of liability), plus additional conditions Z1 to Z24.

Contract data

• Employer: Airports Company South Africa SOC Limited.
• Project Manager and Supervisor: to be confirmed.
• Governing law: Republic of South Africa; language: English.
• Period for reply: seven working days.
• Completion: 24 months from signing of the contract by ACSA or issuing of the BPA.
• Access dates: one week after contract signature.
• First programme: within two weeks of contract signature; revised programmes at intervals of no more than four weeks.
• Defects date: 12 months after completion of the whole of the works.
• Defect correction period: two weeks.
• Assessment interval: four weeks.
• Currency: South African Rand.
• Payment: within four weeks of receipt of a valid tax invoice.
• Weather records for compensation events: station closest to Cape Town International Airport.

Dispute resolution

• Adjudicator selected by the referring party from ACSA's panel of six advocates (panel valid three years from 1 May 2020).
• Adjudicator nominating body: Chairman of the Johannesburg Society of Advocates.
• Tribunal: arbitration under the Rules of the Association of Arbitrators (Southern Africa), held in the city where the site is located.

Additional conditions (Z clauses)

• Compensation events must be notified within four weeks of becoming aware of the event, failing which no change to prices, completion date or key dates is allowed.
• A compensation event only entitles the contractor to a change if it affects the critical path.
• Termination is triggered if business rescue proceedings are initiated.
• The contractor may not cede, delegate or assign rights without the Employer's written consent.
• Joint ventures and consortia are jointly and severally liable; the key person authorised to bind the contractor must be notified within one week of the contract date.
• Ethics: no corrupt or illegal inducements; breach is grounds for termination.
• Confidentiality obligations apply to all contract information and to images of the works.
• The contractor keeps its equipment free of liens and encumbrances.
• Intellectual property remains with the originator; the Employer receives an irrevocable, transferable, non-exclusive, royalty-free licence for constructing, repairing, demolishing, operating and maintaining the works.
• The contractor indemnifies the Employer against IP infringement claims.

The procurement covers design, supply, installation, commissioning and decommissioning of AWOS at five airports, plus 60-month maintenance at three airports. Existing systems at some airports are beyond useful life; CTIA system is malfunctioning. The purpose is to provide accurate real-time weather data for aviation safety.

Issue date: 3 November 2026

Compulsory briefing session (online): 12 November 2026 at 11:00

Compulsory site inspections (all at 11:00, meeting at each airport's permit office):

• George Airport (GRJ): 16 November 2026
• Upington International Airport (UPN): 19 November 2026
• Kimberly Airport (KIM): 20 November 2026
• Chief Dawid Stuurman International Airport (CDSIA): 24 November 2026
• Cape Town International Airport (CTIA): 27 November 2026

Enquiries closing date: 11 December 2026 at 11:00

RFP submission closing date: 25 January 2027 at 11:00

Enquiries (bidding procedure and technical):

• Contact: Patricia Nkambule
• Role: Specialist Category Management
• Email: [email protected]
• Telephone: N/A

Fraud/corruption hotline:

• Free call: 0800 00 80 80 or 086 726 1681
• Email: [email protected]

Submission address:

Airports Company South Africa SOC Limited

Western Precinct, Aviation Park

OR Tambo International Airport

1 Jones Road, Kempton Park

Gauteng

Third Floor, Reception

Submission method: hand delivery only.

Address: Airports Company South Africa SOC Limited, Western Precinct, Aviation Park, OR Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, Third Floor, Reception.

Format: one original printed copy, one copy, and an electronic copy on a USB flash drive or accessible link. The original is legally binding.

Envelope: must show bidder's return address, full bid description, bid number, and SCM department details.

Signing: every page of the bid documents must be signed or stamped by an authorised person; proof of authority (e.g. company resolution) must be submitted.

Closing: 25 January 2027 at 11:00. Late bids are not accepted.

Returnable forms (all must be completed, signed and submitted):

• A1: Certificate of Attendance at Compulsory Briefing Session and Site Inspection (sign attendance register).
• A2: Record of Addenda to Tender Documents.
• A3: Certificate of Authority for Signatory (attach board resolution).
• A4: Certificate of Authority for Joint Ventures (if applicable) with JV agreement.
• A5: Acceptance of Terms and Conditions of RFP and Bidder's particulars.
• A6: VAT Questionnaire (for partnerships/JVs/consortia).
• A7: Schedule of the Tenderer's Recent Experience.
• A8: Completion Certificates of Previous Projects.
• A9: Client/Trade Reference Letters.
• A10: Proof of Contract Values (marked N/A).
• A11: CVs and Experience of key personnel.
• A12: Schedule of Current Commitments.
• A13: Proof of Professional Registration (marked N/A).
• A14: Project CPG Approach (marked N/A).
• A15: SBD 4 – Bidder's Disclosure Form (discloses any state employment/connection).
• A16: SBD 6.1 – Preference Points Claim Form.
• A17: Confidentiality and Non-Disclosure Agreement.
• A18: Declaration of Interest Form and Politically Exposed Person.
• A19: Insurance Commitment.
• B1: Valid COIDA Letter of Good Standing.
• B2: SARS pin.
• B3: Bank Letter of Good Standing (preferably with bank rating for tender sum).
• B4: CSD proof of registration.
• B5: Letter of Solvency from auditors/accountants.
• B6: CIPC registration documents, partnership/JV agreement or trust document.
• B7: Identity documents of all shareholders, directors, members, trustees or partners.
• C1: Compulsory Enterprise Questionnaire.
• C2: Schedule of Sub-Contractors (where applicable).
• C3: Subconsultant's Supporting Documents (where applicable).
• C4: Plant and Equipment (marked N/A).
• C5: B-BBEE Verification Certificate and Report OR Sworn Affidavit.
• C8: Project Plan/Program (marked N/A).
• C9: Occupational Health and Safety Questionnaire.
• C10: Proposed Amendments and Qualifications.
• C1.1: Form of Offer and Acceptance (in contract document).
• C2.2: Activity/Pricing Schedules (in contract document).

Disqualification risks:

• Late submission.
• Failure to submit any mandatory returnable document.
• Failure to use the prescribed pricing schedule.
• Non-attendance at compulsory briefing or any site inspection.
• Not being the OEM or OEM-certified for the AWOS equipment.

Staged evaluation: Stage 1 – Mandatory requirements check; Stage 2 – Functionality; Stage 3 – Price and Preference; Stage 4 – Post-tender negotiations (if applicable); Stage 5 – Security vetting.

Mandatory requirements (Stage 1):

• Fully completed and signed Form of Offer and Acceptance (C1.1) for each of the five airports (CTIA, GRJ, CDSIA, UPN, KIM) and for the NEC3 TSC maintenance contract.
• Attendance at the compulsory briefing session and at each compulsory site inspection.
• Bidder must be the Original Equipment Manufacturer (OEM) of the AWOS equipment or an OEM-certified entity, with confirmation letter.
• CSD registration (no award without it).
• SARS tax compliance in order.
• Valid insurance (proof required on award only).
• All SBD returnable documents.

Functionality (Stage 2) – maximum 100 points, minimum threshold 80 to proceed:

• Company experience (max 40 points): 10 points per project, up to 4 projects, in AWOS installations/upgrades/replacements/refurbishments/maintenance OR navigational aids projects (ILS, AGL, VOR, DME, Radar) within the last 15 years. Proof via Form A7 and signed client reference letters or completion certificates (Form A9). Award letters not accepted.
• Project Manager (max 30 points): National Diploma in Engineering AND project management experience on brownfield engineering/construction projects within last 15 years. 10 points per project, up to 3 projects. Without the diploma, scores zero.
• Installation Technician/Electrician (max 30 points): trade-tested installation electrician or Millwright with experience on electrical/electronics/instrumentation installations. 10 points per project, up to 3 projects. Without trade test certificate, scores zero.

Price and Preference (Stage 3):

• 90/10 preference point system (for bids above R50 million).
• Price: maximum 90 points, formula Ps = 90(1 - (Pt - Pmin)/Pmin).
• Preference: maximum 10 points based on specific goals:
• B-BBEE Level 1: 5 points
• B-BBEE Level 2: 4.5
• B-BBEE Level 3: 4
• B-BBEE Level 4: 3
• B-BBEE Level 5: 2
• B-BBEE Level 6: 0.5
• B-BBEE Level 7: 0.3
• B-BBEE Level 8: 0.1
• Black youth majority-owned entities: 5 points
• Non-compliant contributor: 0 points
• Proof required for claimed preference points (sworn affidavit or SANAS-accredited B-BBEE certificate; consolidated certificate for JVs).

Scope: Design, supply, installation, testing and commissioning of new Automated Weather Observation Systems (AWOS) at five airports, and decommissioning of existing systems. Also maintenance of new AWOS at George, Upington and Kimberly airports for 60 months.

Airports and existing systems:

• CTIA: installed 2016, midlife, due upgrade 2026, ACSA-owned.
• GRJ: installed 2005, upgraded 2013, beyond useful life, ACSA-owned.
• CDSIA: installed 2006, upgraded 2017, beyond useful life, ACSA-owned.
• UPN: main installed 2010, backup 2014, SAWS-owned, ACSA pays rental.
• KIM: installed 2014, SAWS-owned, ACSA pays rental.

Work includes:

• Design, supply, installation, testing and commissioning of new meteorological sensors, electrical cabinet, and fibre network along runways.
• Dual servers and all associated IT infrastructure.
• Fibre network and radio link network infrastructure.
• Installation of View Mode PCs at SAWS Forecaster office, SAWS Observer Station, ATNS tower, ACSA Control Room, and Electrical Maintenance Room.
• Complete handover file with design and as-built drawings, specifications, manuals, signed off by a Professional Engineer.
• Acceptance testing and commissioning of overall system.
• Maintenance of new AWOS for 60 months.

Pricing: Must use the prescribed pricing schedule in the NEC3 ECC and NEC3 TSC documents. Failure to do so leads to disqualification.

Staged evaluation approach: Stage 1 – Mandatory requirements; Stage 2 – Functionality; Stage 3 – Price and Preference; Stage 4 – Post-tender negotiations (if applicable); Stage 5 – Security vetting.

Bidders must comply with each stage before progressing; ACSA may disqualify without requesting outstanding documents.

Company experience: Proven experience in AWOS installations/upgrades/replacements/refurbishments/maintenance OR navigational aids projects (ILS, AGL, VOR, DME, Radar) within last 15 years. 10 points per project, max 4 projects. Proof via Form A7 and signed client reference letters or completion certificates (Form A9). Award letters not accepted.

Project Manager: National Diploma in Engineering AND project management experience on brownfield engineering/construction projects within last 15 years. 10 points per project, max 3 projects. Without diploma, scores zero.

Installation Technician/Electrician: Trade-tested installation electrician or Millwright with experience on electrical/electronics/instrumentation installations. 10 points per project, max 3 projects. Without trade test certificate, scores zero.

Key personnel CVs and qualifications to be attached (Forms A11, A13).

Handover file must include all design and as-built drawings, specifications, manuals and project documents, signed off by a Professional Engineer.

Acceptance testing and commissioning of the overall system required.

Quality of meteorological data is critical for aviation safety; systems must meet ICAO standards as defined.

Pricing: Must be in accordance with the NEC3 ECC and NEC3 TSC pricing schedules (Section C2).

Validity period: 120 business/working days from closing date; prices must remain firm.

Insurance: Proof of valid insurance required on award; contract will not be signed without it.

Bank letter: Letter of good standing from bidder's bank, preferably with bank rating for tender sum.

Solvency: Letter of solvency from auditors or accountants.

Preference point system: 90/10 (bids above R50 million).

CSD registration: mandatory – no award without it.

SARS tax compliance: must be in order; submit SARS PIN or CSD number. Each JV/consortium/subcontractor party must submit separate TCS certificate/PIN/CSD number.

B-BBEE: Provide original or certified copy of valid sworn affidavit OR B-BBEE certificate from SANAS-accredited agency. For JVs, consolidated certificate required. Points awarded per level (see evaluation criteria).

COIDA: Valid Letter of Good Standing required.

CIPC: Registration documents required.

OEM status: Must be the original manufacturer of AWOS equipment or OEM-certified entity, with confirmation letter.

CIDB: Not explicitly required (no CIDB grade stated).

Local content: Not specified.

Standard forms: SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Past SCM Practices), SBD 9 (Independent Bid Determination) – all must be completed and signed.

Site inspections require: ID document, safety boots, reflector vest, and valid Airside Temporary Permit.

Bidders must submit copies of IDs to ACSA representative at least one day before scheduled site inspection for permit processing.

Airside temporary permits collected at airport permit offices between 08:00 and 11:00 on inspection day.

Occupational Health and Safety: Annex C5.1 (ACSA Generic OHS Specifications), C5.2 (OHS Mandatory Agreement), C5.3 (Baseline HIRA) are part of contract.

C9: Occupational Health and Safety Questionnaire is a returnable document.

Contract will be based on NEC Engineering and Construction Contract (ECC) and NEC3 Terms Service Contract (TSC).

Validity period: 120 business/working days; prices firm during this period.

Confidentiality: ACSA will not disclose bidder information without written approval; bidders must not disclose bid-related information to third parties without ACSA approval. Third parties consulted must sign confidentiality agreements.

Insurance: Contract will not be signed without valid insurance; proof required on award.

VAT: For JVs/partnerships/consortia, the body of persons must be registered for VAT in its own name; failure to provide valid VAT invoice may result in recovery of losses, penalties and interest.

Fraud/corruption: Report to hotline 0800 00 80 80 or 086 726 1681, email [email protected].

Additional evaluation criteria: Functionality threshold of 80/100 to proceed. Price and preference scoring as per 90/10 system. Specific goals for preference points as listed in bbbee section.

Design, supply, installation and commissioning of new Automated Weather Observation Systems (AWOS), and decommissioning of the existing AWOS, at Cape Town International Airport (CTIA) over a 24-month period.

The contract is the NEC3 Engineering and Construction Contract (April 2013) between Airports Company South Africa SOC Limited (registration 1993/004149/06) and the appointed contractor.

Contract documents: Part C1 Agreements and Contract Data, Part C2 Pricing Data, Part C3 Scope of Work, Part C4 Site Information.

Employer

Airports Company South Africa SOC Limited

Registered office: 24 Johnson Road, The Maples Office Park, Bedfordview, Johannesburg

Project Manager

• Name: to be confirmed
• Email: to be confirmed

Supervisor

• Name: to be confirmed
• Email: to be confirmed

Adjudicator panel (Annexure B, valid for three years from 1 May 2020)

• Adv. Mkhululi Duncan Stubbs — [email protected] — Thulamela Chambers
• Adv. Arzhar Bham SC — [email protected] — Victoria Mxenge
• Adv. Mohhamed Chohan SC — [email protected] — Group One
• Adv. Benny Makola — [email protected] — Group 621
• Adv. Vincent Maleka SC — [email protected] — Thulamela Chambers
• Adv. Chris Loxton SC — [email protected] — Group One

Returnable contract documents

• Form of Offer and Acceptance (C1.1): signed by a duly authorised representative, stating the offered total of the Prices exclusive and inclusive of VAT.
• Contract Data Part 2 (Contractor's data): completed in full for the options selected, in ink or electronically.
• Key persons data with CVs, appended to the tender schedule.
• Programme and bill of quantities as per tender submission.
• Schedule of Deviations: the only place where deviations from the tender documents may be recorded; a covering letter is not included in the final contract.

Post-award obligations

• Within two weeks of receiving the completed agreement, the successful bidder must contact the Employer's agent to arrange delivery of securities, bonds, guarantees and proof of insurance.
• The agreement becomes binding unless the bidder notifies the Employer in writing within five working days of receipt of any reason it cannot accept it.

Scope

• Design, supply, installation and commissioning of new Automated Weather Observation Systems (AWOS).
• Decommissioning of the existing AWOS.
• Site: Cape Town International Airport (CTIA).
• Contract period: 24 months from signing of the contract by ACSA.

Contract framework

• NEC3 Engineering and Construction Contract (April 2013), main Option B (priced contract with bill of quantities).
• Dispute resolution Option W1; secondary options X2 (changes in law), X7 (delay damages), X15 (limitation of design liability to reasonable skill and care), X16 (retention), X18 (limitation of liability); additional conditions Z1 to Z24.
• Works Information is in Part C3: Scope of Work; Site Information in Part C4.
• Site boundaries: Cape Town International Airport. Working areas: the site area only.
• The Contractor warrants the completed works are fit for their intended purpose as stated in the Works Information.
• The Contractor is responsible for correct setting out; errors are rectified at its own cost.
• Risk register matters include availability of as-built information, site access, site constraints and constructability, long lead items, weather conditions, existing services, programme delay and payment delay.
• The Employer and others will have access to the works during construction.
• Weather measurements are recorded at the weather station closest to Cape Town International Airport and supplied by the South African Weather Services.

• The Contractor must provide details of its key persons in Contract Data Part 2: name, job, responsibilities, qualifications and experience.
• CVs and further key person data are appended to the tender schedule.
• The key person authorised to bind the Contractor must be notified to the Project Manager and Employer within 1 week of the Contract Date.
• The Contractor confirms it has satisfied itself as to the completeness, sufficiency and accuracy of all information and drawings provided at the Contract Date.

• The Contractor implements and maintains a quality management system meeting the requirements in the Works Information.
• A quality plan must be submitted to the Project Manager for acceptance within 2 weeks after signing of the contract by ACSA or after issuing the BPA.
• A quality plan may be rejected if it does not allow the Contractor to provide the works.
• Any changes to the quality plan must be resubmitted for acceptance.
• The Project Manager may instruct the Contractor to correct a failure to comply with the quality plan; this is not a compensation event.

• Main Option B: priced contract with bill of quantities (Part C2: Pricing Data).
• Prices are shown excluding VAT unless the Employer instructs otherwise.
• Each bill-of-quantity rate is fully inclusive of all work, risks, liabilities, obligations, overheads and profit.
• An item with no price entered is treated as covered by other rates in the bill of quantities.
• Quantities are not final and do not necessarily represent the actual work; payment is based on quantities assessed and certified by the Project Manager at each assessment date.
• Item descriptions in the bill of quantities identify items only; the extent of work is in the Works Information.
• Items are measured net in accordance with the drawings, with no allowance for waste.
• The tendered total of the Prices is stated in figures and words, excluding VAT.

Pricing

• Main Option B: priced contract with bill of quantities (Part C2: Pricing Data).
• Prices are shown excluding VAT unless the Employer instructs otherwise.
• Each bill-of-quantity rate is fully inclusive of all work, risks, liabilities, overheads and profit.
• An item with no price entered is treated as covered by other rates.
• Quantities are not final; payment is based on quantities assessed and certified by the Project Manager at each assessment date.

Payment

• Assessment interval: 4 weeks.
• Payment period: 4 weeks after receipt of a valid tax invoice.
• Currency: South African Rand.
• Final payment: within 4 weeks of the Project Manager's final assessment.

Security and retention

• Performance bond: 10% of the contract value, unconditional and on-demand, from a bank or insurer accepted by the Project Manager and Employer; must remain valid and enforceable until the end of the contract period.
• Retention: 5% of the contract value.
• Delay damages: 0.05% of the contract value per day, capped at 10% of the contract value.
• Proof of insurance must be provided before work starts.

Liability

• Neither party is liable for indirect or consequential loss.
• The Employer's liability to the Contractor for the Contractor's indirect or consequential loss is limited to R0.00.
• The Contractor's liability for the excluded matters is unlimited: design defects arising before the defects certificate, defects from off-site manufacture and fabrication, loss of or damage to property other than the works, plant and materials, death or injury, third-party property damage, and IP infringement.

Contract framework

• NEC3 Engineering and Construction Contract (April 2013) with main Option B and secondary options X2, X7, X15, X16, X18 and additional conditions Z1 to Z24.
• Law of the contract: Republic of South Africa. Language: English.
• Period for reply: 7 working days.

Insurance

• The Contractor must provide the insurances listed in Annexure C (Insurance Clauses), in the joint names of the parties, covering events at the Contractor's risk from the starting date until the defects certificate or a termination certificate is issued.
• Minimum limit of indemnity for death or bodily injury to employees: as prescribed by COIDA (Act 130 of 1993) plus common law liability, with a limit of indemnity to be inserted.
• Proof of insurance must be submitted before work starts.

Occupational health and safety

• An OHS Agreement under Section 37(2) of the OHS Act and Construction Regulation 5.1(k) must be concluded before any contractor or subcontracted work commences.
• Safety checklist documentation, including the written Construction Manager appointment under Construction Regulation 8, must be submitted 7 days before work commences.
• The Contractor must provide a baseline risk assessment covering hazard identification, risk analysis and evaluation, safe work procedures, and a monitoring and review plan.
• The Contractor must appoint a Section 16.2 representative in writing.

Ethics and confidentiality

• The Contractor must not offer or accept any corrupt or illegal inducement and must comply with anti-bribery, anti-corruption and anti-money-laundering laws.
• Breach is grounds for termination and civil or criminal action.
• All contract information is confidential and may not be disclosed without written consent.

Other

• Joint ventures, consortia and unincorporated groupings are jointly and severally liable.
• The Contractor must notify the Project Manager and Employer within 1 week of the Contract Date of the key person authorised to bind it.
• The Contractor may not cede, delegate or assign rights or obligations without the Employer's written consent.
• The Contractor must keep equipment free of liens and encumbrances.
• IP rights remain with the originator; the Contractor grants the Employer an irrevocable, transferable, non-exclusive, royalty-free licence to use and copy IP for constructing, repairing, demolishing, operating and maintaining the works.

• An Occupational Health and Safety Agreement under Section 37(2) of the OHS Act and Construction Regulation 5.1(k) must be concluded before any contractor or subcontracted work commences.
• The agreement binds the Contractor (mandatary) for all work undertaken for ACSA at Cape Town International Airport.
• Safety checklist documentation, including the written Construction Manager appointment under Construction Regulation 8, must be submitted 7 days before work commences.
• The Contractor must provide a baseline risk assessment covering hazard identification, risk analysis and evaluation, documented safe work procedures to mitigate, reduce or control the risks, and a monitoring and review plan.
• The Contractor must appoint a Section 16.2 representative in writing and provide a copy of the appointment letter to ACSA.
• Work must be performed under the close supervision of trained employees.
• The Contractor must report anything unhealthy or unsafe to ACSA management in writing.
• The Contractor must not endanger the health and safety of ACSA employees or others.
• No work may commence until the OHS procedure is completed, signed and received by ACSA.
• Contractors using their own subcontractors must conclude a similar written agreement with them.
• The Contractor must provide its Compensation Fund or Federated Employers Mutual (WCA/FEM) number.

Contract form

• NEC3 Engineering and Construction Contract (April 2013), main Option B (priced contract with bill of quantities).
• Dispute resolution Option W1; secondary options X2 (changes in law), X7 (delay damages), X15 (limitation of design liability to reasonable skill and care), X16 (retention), X18 (limitation of liability); additional conditions Z1 to Z24.
• Law: Republic of South Africa. Language: English. Currency: South African Rand.
• Period for reply: 7 working days.

Time

• Completion date: 24 months after signing of the contract by ACSA.
• Access dates: 1 week after signing of the contract or after issuing the BPA.
• First programme: submitted within 2 weeks after signing.
• Revised programmes: at intervals no longer than 4 weeks.
• Defects date: 12 months after completion of the whole of the works.
• Defect correction period: 2 weeks.
• Quality plan: submitted within 2 weeks after signing.

Payment

• Assessment interval: 4 weeks.
• Payment: 4 weeks after receipt of a valid tax invoice.
• Final assessment and final payment: within 4 weeks of the assessment.
• Amount due on termination for corrupt practices: A1.

Delay damages

• 0.05% of the contract value per day, capped at 10% of the contract value.
• If delay damages reach the cap, the Employer may terminate the Contractor's obligation to provide the works.

Security

• Performance bond: 10% of the contract value, unconditional and on-demand, from a bank or insurer accepted by the Project Manager and Employer; must remain valid and enforceable until the end of the contract period.
• Retention: 5% of the contract value.

Liability

• Neither party is liable for indirect or consequential loss; the Employer's liability to the Contractor for the Contractor's indirect or consequential loss is limited to R0.00.
• The Contractor's liability for the excluded matters is unlimited: design defects arising before the defects certificate, defects from off-site manufacture and fabrication, loss of or damage to property other than the works, plant and materials, death or injury, third-party property damage, and IP infringement.
• End of liability date: the date on which the liability prescribes under the Prescription Act.

Dispute resolution

• Adjudicator selected from the ACSA panel in Annexure B by the referring party.
• Adjudicator nominating body: the Chairman of the Johannesburg Society of Advocates or his nominee.
• Tribunal: arbitration under the latest Rules for the Conduct of Arbitrations of the Association of Arbitrators (Southern Africa).
• Place of arbitration: the city where the site is located.

Other conditions

• Compensation events must be notified within 4 weeks of becoming aware of the event, failing which the Contractor loses any entitlement to a change in prices, completion date or key date.
• The Contractor is entitled to changes only if the compensation event affects the critical path.
• The Contractor must provide proof, within 5 days of request, that subcontractors have been paid; otherwise the Employer may pay subcontractors directly and recover the amount from the Contractor.
• The Contractor confirms the completeness, sufficiency and accuracy of information and drawings provided at the Contract Date.
• The Contractor is responsible for correct setting out; errors are rectified at its own cost.
• The Contractor implements and maintains a quality management system and submits a quality plan for acceptance.
• The Contractor may not cede, delegate or assign rights or obligations without the Employer's written consent.
• Joint ventures, consortia and unincorporated groupings are jointly and severally liable; the key person authorised to bind the Contractor must be notified within 1 week of the Contract Date.
• The Contractor must not offer or accept corrupt or illegal inducements and must comply with anti-bribery, anti-corruption and anti-money-laundering laws.
• All contract information is confidential; images of the works require the Project Manager's written consent and all rights vest in the Employer.
• The Contractor keeps equipment free of liens and encumbrances.
• IP rights remain with the originator; the Contractor grants the Employer an irrevocable, transferable, non-exclusive, royalty-free licence to use and copy IP for constructing, repairing, demolishing, operating and maintaining the works.
• The Contractor indemnifies the Employer against IP infringement claims.

No named contacts are provided in the document. The Employer is Airports Company South Africa SOC Limited, registered office at 24 Johnson Road, The Maples Office Park, Bedfordview, Johannesburg. The site is Upington International Airport, Upington, Northern Cape.

Returnable documents — all must be completed, signed and submitted with the bid:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 or 90/10 system.
• SBD 6.2 (Declaration for Local Production and Content): declares local content percentages.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses past SCM practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.
• Completed Contract Data Part Two (Data provided by the Contractor), including key persons and CVs.
• Priced Bill of Quantities as per Part C2.
• Proof of insurance as per Annexure C.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Failure to provide securities, bonds, guarantees, proof of insurance, or other documentation within two weeks of receiving the completed agreement.
• Failure to notify the Employer in writing within five working days of receiving the agreement if unable to accept its contents.

Evaluation is not detailed in the provided document. The tender uses the PPPFA preference point system (80/20 or 90/10) for B-BBEE points. Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance (SARS TCS or tax pin). No minimum qualifying score is stated.

Scope of work:

• Design, supply, installation, and commissioning of new Automated Weather Observation Systems (AWOS) at Upington International Airport (UPN).
• Decommissioning of the existing AWOS at UPN.
• Contract period: 24 months from signing of contract by ACSA.
• Access to site: one week after signing the contract or after issuing the BPA.
• First programme submission: two weeks after signing the contract.
• Quality plan submission: two weeks after signing the contract.
• Revised programmes at intervals no longer than four weeks.
• Defects date: 12 months after completion of the whole of the works.
• Defect correction period: two weeks.
• The works are to be provided in accordance with the Works Information (Part C3) and Site Information (Part C4).

Pricing format:

• Priced contract with bill of quantities (Option B).
• Prices to be shown excluding VAT.
• Tendered total of the Prices must be stated in figures and words, excluding VAT.
• Items measured net; no allowance for waste.
• Prices and rates are fully inclusive of all work, risks, liabilities, obligations, overheads, profit, and everything necessary.
• An item with no price entered is treated as covered by other prices or rates.

Bonds and guarantees:

• Performance bond: 10% of contract value, unconditional and on-demand, provided by a bank or insurer accepted by the Project Manager and Employer.
• Bond must remain valid until the end of the contract period; if it expires earlier, the Contractor must extend it four weeks prior to expiry, failing which the Employer may claim the full amount and retain it as cash security.

Retention:

• Retention percentage: 5% of contract value.

Delay damages:

• 0.05% per day, to a maximum of 10% of contract value.

Payment:

• Assessment interval: four weeks.
• Payment made within four weeks after receipt of a valid tax invoice.
• Final payment within four weeks of final assessment.

Liability:

• Neither party liable for indirect or consequential loss.
• Employer's liability for Contractor's indirect or consequential loss limited to R0.00.
• Contractor's liability for loss or damage to Employer's property limited to total losses incurred and/or repairs.
• Contractor's total liability limited to total losses incurred and/or repairs, except for excluded matters (design defects, off-site fabrication, property damage, death/injury, third-party damage, IP infringement) which are unlimited.

Insurance:

• Contractor must provide additional insurances in joint names of the Parties, covering events at Contractor's risk from starting date until Defects Certificate or termination certificate.
• Minimum limit of indemnity for death or bodily injury to employees as prescribed by COID Act, with a limit of not less than R [●] for common law liability.

Mandatory requirements:

• Registration on the Central Supplier Database (CSD).
• Valid tax clearance (SARS TCS or tax pin).
• B-BBEE status level for preference points under PPPFA (80/20 or 90/10 system).
• Proof of insurance as per Annexure C.
• Key persons with required qualifications and experience, with CVs appended.
• Compliance with the Occupational Health and Safety Act and Construction Regulations, including a Section 37(2) agreement.
• Quality management system and quality plan as per Works Information.
• No CIDB grading is stated in the document.

The contract is for the design, supply, installation, and commissioning of new Automated Weather Observation Systems (AWOS), as well as decommissioning of the existing AWOS at George Airport, for a period of 24 months. The contract is between Airports Company South Africa SOC Limited and the contractor, using the NEC3 Engineering and Construction Contract (April 2013).

No named contacts are provided in the document.

• Employer: Airports Company South Africa SOC Limited
• Registered office: 24 Johnson Road, The Maples Office Park, Bedfordview, Johannesburg
• Project Manager: TBC
• Supervisor: TBC
• Site: George Airport, George, Western Cape

Returnable documents — all must be completed, signed and submitted with the bid:

• Form of Offer and Acceptance: the signed offer, including the Schedule of Deviations (if any).
• Contract Data Part Two (data provided by the Contractor): completed with key persons and their CVs.
• Priced bill of quantities (Option B).
• Proof of insurance as per Annexure C, submitted before work starts.
• Performance bond of 10% of contract value in the prescribed form.
• Occupational Health and Safety Agreement (Section 37(2) OHS Act) signed.
• CSD registration and valid tax clearance (SARS TCS) — implied by standard ACSA requirements.

Disqualification risks:

• Failure to submit any required security, bond, guarantee, or proof of insurance within two weeks of receiving the signed agreement constitutes repudiation.
• Failure to notify the Employer within five working days of receipt of the agreement of any reason for non-acceptance makes the agreement binding.

Evaluation is based on the NEC3 Engineering and Construction Contract (April 2013) with main Option B (priced contract with bill of quantities).

• Price is evaluated against the bill of quantities.
• No minimum qualifying score or preference point system (80/20 or 90/10) is stated in the document.
• Bidders must complete the Form of Offer and Acceptance and provide all required data and documents.

Scope of work:

• Design, supply, installation, and commissioning of new Automated Weather Observation Systems (AWOS) at George Airport.
• Decommissioning of the existing AWOS at George Airport.
• Contract period: 24 months from signing of contract by ACSA or upon issuing of the Blanket Purchase Agreement (BPA).
• Access to site: one week after signing of contract or issuing of BPA.
• First programme to be submitted within two weeks of signing or BPA.
• Quality plan to be submitted within two weeks of signing or BPA.
• Defects date: 12 months after completion of the whole of the works.
• Defect correction period: two weeks.
• Risk register to include: existing services, access to site, delay in supply of material/equipment, progress against programme, travelling public and ACSA stakeholders, long lead items, weather conditions, project programme delay, payment delay.

Experience and qualifications:

• Contractor must provide key persons' details in Contract Data Part Two, including name, job, responsibilities, qualifications, and experience.
• CVs of key persons must be appended to the tender schedule.
• No specific years of experience or qualification levels are stated in the document.

Quality management:

• Contractor must implement and maintain a quality management system as stated in the Works Information.
• Quality plan to be submitted for acceptance within two weeks after signing of contract by ACSA or after issuing BPA.
• Changes to quality plan must be submitted for acceptance.
• Project Manager may instruct correction of non-compliance with quality plan; this is not a compensation event.
• Defects date: 12 months after completion.
• Defect correction period: two weeks.

Pricing schedule:

• Main Option B: priced contract with bill of quantities.
• Prices to be shown excluding VAT.
• Items measured net; no allowance for waste.
• Rates to be fully inclusive of all work, risks, liabilities, overheads, profit.
• Quantities may not be final; actual work assessed and certified for payment.
• Tendered total of Prices to be stated in figures and words, excluding VAT.
• Bill of quantities to be submitted as per tender submission.

Pricing:

• Main Option B: priced contract with bill of quantities.
• Prices to be shown excluding VAT.
• Items measured net; no allowance for waste.
• Rates to be fully inclusive of all work, risks, liabilities, overheads, profit.
• Quantities may not be final; actual work assessed and certified for payment.

Bonds and guarantees:

• Performance bond: 10% of contract value, unconditional on-demand, provided by a bank or insurer accepted by the Project Manager and Employer.
• Bond must remain valid until end of contract period; if expiry date is earlier, extend four weeks prior.
• Retention: 5% of contract value.

Payment:

• Assessment interval: four weeks.
• Payment within four weeks after receipt of valid tax invoice.
• Final payment within four weeks of final assessment.

Delay damages:

• 0.05% per day, maximum 10% of contract value.

Liability:

• Contractor's liability for indirect or consequential loss is nil.
• Employer's liability for indirect or consequential loss is R0.00.
• Contractor's total liability limited to total losses incurred and/or repairs to damages caused, except for excluded matters (design defects, off-site fabrication, third-party property damage, death/injury, IP infringement) which are unlimited.

Insurance:

• Contractor to provide insurances in joint names covering events at Contractor's risk from starting date until Defects Certificate or termination.
• Minimum limit of indemnity for employee injury per COID Act and common law liability not less than R[●].

Compliance requirements:

• CSD registration and valid tax clearance (SARS TCS) — implied by standard ACSA requirements.
• Occupational Health and Safety Agreement under Section 37(2) of the OHS Act and Construction Regulation 5.1(k) must be signed before work commences.
• Baseline risk assessment to be submitted before commencement of any work.
• Construction Manager appointment in terms of Construction Regulation 8 to be submitted 7 days before work commences.
• No collusive bidding or corrupt practices (SBD 9 and ethics clauses).
• No CIDB grading or B-BBEE level specified in the document.

Health and safety:

• Occupational Health and Safety Agreement under Section 37(2) of the OHS Act and Construction Regulation 5.1(k) must be concluded before any work commences.
• Mandatary (contractor) must comply with OHS Act and COID Act.
• Baseline risk assessment to be submitted before commencement, including hazard identification, risk analysis, safe work procedures, and monitoring plan.
• Only a duly authorised 16.2 appointee may sign the agreement; signing power must be designated in writing by the CEO.
• Mandatary must report any unhealthy or unsafe conditions to Client's management in writing.
• No work may commence until the procedure is completed, signed, and received by the Client.
• All documentation per safety checklist, including Construction Manager appointment (Construction Regulation 8), must be submitted 7 days before work commences.
• Mandatary must ensure its employees are trained on hazards.
• Mandatary must ensure its own subcontractors conclude similar agreements.

Contract terms:

• NEC3 Engineering and Construction Contract (April 2013) with main Option B (priced contract with bill of quantities).
• Dispute resolution: Option W1 (adjudication, then arbitration).
• Secondary options: X2 (changes in law), X7 (delay damages), X15 (limitation of liability for design to reasonable skill and care), X16 (retention), X18 (limitation of liability), Z (additional conditions).
• Law of contract: Republic of South Africa.
• Language: English.
• Period for reply: 7 working days.
• Completion date: 24 months upon signing of contract by ACSA or upon issuing of BPA.
• Access dates: one week after signing or BPA.
• First programme within two weeks of signing or BPA.
• Revised programmes at intervals no longer than 4 weeks.
• Employer and Others have access to works during construction.
• Defects date: 12 months after completion.
• Defect correction period: 2 weeks.
• Assessment interval: 4 weeks.
• Payment within 4 weeks of valid tax invoice.
• Delay damages: 0.05% per day, max 10% of contract value.
• Performance bond: 10% of contract value.
• Retention: 5%.
• Limitation of liability: nil for indirect/consequential loss; total liability limited to losses incurred/repairs, except excluded matters (design defects, off-site fabrication, third-party property, death/injury, IP infringement) which are unlimited.
• Additional conditions (Z clauses):
• No waiver without written agreement.
• Time is of the essence.
• Contractor warrants fitness for purpose.
• Subcontractor attendance at risk reduction meetings.
• Proof of payment to subcontractors within 5 days of request; direct payment possible.
• Contractor responsible for setting out errors at own cost.
• Acceleration quotations accepted/not accepted.
• Defects date extension if Employer cannot use works due to defect.
• Quality management system and quality plan required.
• Final assessment conclusive unless dispute raised.
• Compensation events must be notified within 4 weeks; only if critical path affected.
• Termination includes business rescue proceedings.
• Changes in law defined.
• Delay damages may lead to termination at Employer's discretion.
• Performance bond must be unconditional, on-demand, valid until end of contract.
• Employer's liability for indirect loss limited to R0.00.
• No cession, delegation, or assignment without written consent.
• Joint ventures jointly and severally liable; key person to be notified within 1 week.
• Ethics: no bribery or corruption; breach grounds for termination.
• Confidentiality: all information confidential; images require prior written consent.
• Liens and encumbrances: equipment kept free of liens.
• Intellectual property: IP remains with originator; Employer gets irrevocable, transferable, non-exclusive, royalty-free licence for works; Contractor indemnifies against infringement claims.

No additional evaluation criteria are stated beyond the requirement to complete the Form of Offer and Acceptance and provide all required data. The contract uses main Option B (priced contract with bill of quantities).

The tender is for the design, supply, installation, and commissioning of new Automated Weather Observation Systems (AWOS) at five airports, and decommissioning of existing AWOS at those airports, plus maintenance of AWOS at three of the airports. Contract periods: 24 months for design/supply/install/commission/decommission, and 60 months for maintenance.

Closing date: 25 January 2027 at 09:00.

No other dates (briefing, site visit, clarification deadline) are stated in the provided document.

Insurance claims contacts (for incidents on site):

• Contact: Nokulunga Masiza

• Email: [email protected]

• Telephone: +27 (0)11 723 1400

• Mobile: +27 (0)79 512 0532

• Contact: Buhle Mnguni

• Email: [email protected]

• Telephone: +27 (0)11 723 1400

• Mobile: +27 (0)74 535 9075

Submission address: not stated in the provided document.

Returnable documents (all must be completed, signed and submitted with the bid):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): firm pricing.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 or 90/10 system.
• SBD 6.2 (Declaration for Local Production and Content).
• SBD 7.1 (Contract Form): purchase of goods.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion and independent pricing.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.

Submission method and address: not stated in the provided document.

Closing time: 09:00 on 25 January 2027 (from tender record).

Evaluation will follow the 80/20 or 90/10 preference point system as per the PPPFA (exact split not stated in the provided document).

Bidders must be able to comply with the insurance requirements, including effecting and maintaining the specified insurances.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance certificate (SARS TCS or tax pin).

Bidders must have a valid B-BBEE certificate or sworn affidavit.

Bidders must complete and submit all required National Treasury standard forms (listed in submission guidelines).

Bidders must be able to provide insurance policies within 28 days of contract commencement.

The tender is for the design, supply, installation, and commissioning of new Automated Weather Observation Systems (AWOS) at five airports, and decommissioning of existing AWOS at those airports, plus maintenance of AWOS at three of the airports.

Airports for new AWOS (design, supply, install, commission, decommission existing):

• Cape Town International Airport (CTIA)
• Chief David Stuurman International Airport (CDSIA)
• George Airport (GA)
• Upington Airport (UPN)
• Kimberley Airport

Airports for AWOS maintenance (60 months):

• George Airport
• Upington Airport
• Kimberley Airport

Contract periods:

• Design, supply, installation, commissioning, and decommissioning: 24 months.
• Maintenance: 60 months.

Scope includes insurance requirements as detailed in the insurance clauses document.

Insurance requirements (as per the insurance clauses document):

Employer-effected insurance (Principal Controlled Insurance) – premiums paid by the Employer:

• Contract Works / Contractors Public Liability / Removal of Lateral Support Liability:
• Contract Works: full value of the Works, with limitations on open trenches and exposed layer works (2,500 metres aggregate at any one time).
• Public Liability: limit of indemnity R100,000,000 per occurrence.
• Removal of Lateral Support: limit of indemnity R50,000,000 per occurrence.
• Contract Works SASRIA: limit R500,000,000 (incl VAT) aggregate per policy period.
• Design & Construct Professional Indemnity: limit R25,000,000 aggregate per annual policy period (1 April to 31 March). Note: this limit applies to all ACSA contracts as a whole and may be exhausted by other claims.

Deductibles (first amount payable) – borne by the Contractor:

• Contract Works: R150,000 per occurrence, increased to R250,000 for testing and commissioning.
• Public Liability (property damage): R75,000 per claim.
• Removal of Lateral Support: R75,000 per claim.
• Contract Works SASRIA (theft): R25,000 per occurrence.
• Design & Construct Professional Indemnity: R5,000,000 for contracts under R50 million at award; R10,000,000 for contracts over R50 million at award.

Contractor-effected insurance (at Contractor's expense):

• Construction Plant and Equipment: replacement value.
• Employer's Liability / Workers' Compensation: limit not less than R20,000,000.
• Motor Vehicle Liability: "Balance of Third Party" including Passenger Liability, limit not less than R5,000,000.
• Buy-Down Cover for Employer's deductibles (if Contractor considers them unacceptable).
• Marine Cargo Insurance (if applicable): sum insured not less than largest single shipment value (CIF plus 10%).
• Public Liability and Professional Indemnity in excess of Employer's covers.
• Miscellaneous insurance as required by law.

Contractor must produce insurance policies within 28 days of contract commencement.

If the Contractor fails to maintain required insurances, the Employer may effect them and deduct premiums from monies due to the Contractor.

CSD registration: required.

Tax clearance: valid SARS TCS or tax pin required.

B-BBEE: valid B-BBEE certificate or sworn affidavit required (specific levels not stated in the provided document).

CIDB grading: not stated in the provided document.

CIPC registration: not stated in the provided document.

Local content: SBD 6.2 declaration required (specific percentage not stated).

Insurance compliance: must comply with all insurance clauses, including effecting and maintaining specified insurances and providing policies within 28 days of contract commencement.

NEC3 Engineering and Construction Contract between Airports Company South Africa SOC Limited and the appointed contractor for the design, supply, installation and commissioning of new Automated Weather Observation Systems (AWOS) and the decommissioning of the existing AWOS at Kimberly Airport over 24 months.

The contract pack comprises four parts:

• Part C1: Agreements and Contract Data (27 pages)
• Part C2: Pricing Data (8 pages)
• Part C3: Scope of Work / Works Information (41 pages)
• Part C4: Site Information (3 pages)

Employer

• Airports Company South Africa SOC Limited
• Registration: 1993/004149/06
• Registered office:

24 Johnson Road

The Maples Office Park

Bedfordview

Johannesburg

Site

• Kimberly Airport

Kimberly

Northern Cape

South Africa

Contract roles

• Project Manager: to be confirmed (name and email not yet appointed)
• Supervisor: to be confirmed (name and email not yet appointed)
• Adjudicator: selected by the referring party from the ACSA panel in Annexure B

Returnable items under this contract annexure

• Form of Offer and Acceptance (C1.1): signed offer stating the total of the Prices excluding VAT, VAT at 15%, and the total including VAT, plus any Schedule of Deviations.
• Contract Data Part Two (C1.2b): contractor-completed data — contractor name, address, telephone and fax, working areas, key persons with job, responsibilities, qualifications and experience, and CVs appended to the tender schedule.
• Programme: submitted with the tender as the Contract Programme.
• Bill of Quantities (Part C2): priced per the pricing assumptions for main Option B.
• Occupational Health and Safety Agreement (C1.4): signed by a representative appointed under section 16.2 of the OHS Act, with written proof of that authority.
• Proof of insurance for the covers listed in Annexure G, paragraph 1.6(a) to (d), before work starts.

Offer mechanics

• The Employer accepts the offer by signing the Acceptance part and returning one copy, including any Schedule of Deviations, within the offer validity period in the Tender Data.
• The contractor must contact the Employer's agent within two weeks of receiving the completed agreement to arrange delivery of securities, bonds, guarantees and proof of insurance.
• The contractor has five working days after receipt to object in writing to the agreement, failing which it becomes binding.
• Alternative offers must be submitted on a separate copy of the Form of Offer and Acceptance.
• A covering letter does not form part of the contract; agreed deviations must be recorded in the Schedule of Deviations.

Scope of the works

• Design, supply, installation and commissioning of new Automated Weather Observation Systems (AWOS) at Kimberly Airport.
• Decommissioning of the existing AWOS at Kimberly Airport.
• Contract period: 24 months from signature by ACSA.
• Site boundary: Kimberly Airport only.
• Works Information is Part C3 (Scope of Work) and the documents it references; Site Information is Part C4.

Delivery obligations

• Contractor to provide a first programme for acceptance within two weeks of contract signature, and revised programmes at intervals of no more than four weeks.
• Contractor to provide a quality plan for acceptance within two weeks of contract signature or of issuing the BPA.
• Contractor to notify the Project Manager and Employer within one week of the contract date of the key person authorised to bind it.
• Contractor to prove, within five days of a Project Manager request, that subcontractors have been paid; failing which the Employer may pay subcontractors directly and recover the amount.
• Contractor responsible for correct setting out of the works and for rectifying positioning errors at its own cost.
• Contractor must satisfy itself before the contract date as to the completeness, sufficiency and accuracy of information and drawings supplied.
• Works must be fit for the intended purpose stated in the Works Information.

Risk register matters

• Availability of as-built information; site access; site constraints and constructability; long lead items; weather conditions; existing services; programme delay; payment delay; delay in supply of material or equipment; progress against programme; travelling public and ACSA stakeholders.

Weather data reference

• Weather recording stations closest to Kimberly Airport; measurements supplied by the South African Weather Service and available from the South African Weather Bureau.

Key persons

• Contractor must name key persons with job, responsibilities, qualifications and experience, supported by CVs.

• The contractor must complete Contract Data Part Two naming its key persons, with each person's job, responsibilities, qualifications and experience.
• CVs and further key person data must be appended to the tender schedule.
• Within one week of the contract date the contractor must notify the Project Manager and Employer of the key person authorised to bind it.
• The contractor must satisfy itself before the contract date as to the completeness, sufficiency and accuracy of all information and drawings provided.
• The contractor is responsible for correct setting out of the works and for rectifying positioning errors at its own cost.

• The contractor must implement and maintain a quality management system meeting the Works Information.
• A quality plan must be submitted to the Project Manager for acceptance within two weeks of contract signature or BPA issue.
• A quality plan may be rejected if it does not allow the contractor to provide the works.
• Any changes to the quality plan must be resubmitted for acceptance.
• The Project Manager may instruct correction of a failure to comply with the quality plan; the instruction is not a compensation event.
• Defects date: 12 months after completion of the whole of the works.
• Defect correction period: two weeks.

Pricing basis

• Main Option B: priced contract with bill of quantities, Part C2.
• Prices and rates must be shown excluding VAT unless the Employer instructs otherwise.
• Each rate is fully inclusive of work, risks, liabilities, obligations, overheads, profit and everything needed to deliver the item.
• Items are measured net from the drawings; no waste allowance is included in the quantities.
• An item left unpriced is deemed covered by other rates in the bill.
• Quantities are not final and do not necessarily reflect the actual work; payment follows quantities assessed and certified by the Project Manager at each assessment date.
• Item descriptions in the bill serve only to identify items; the extent of work is defined in the Works Information.
• The tendered total of the Prices must be entered in figures and words, excluding VAT.
• The Form of Offer and Acceptance must state the total excluding VAT, VAT at 15%, and the total including VAT.

Pricing

• Main Option B: priced contract with bill of quantities (Part C2).
• All prices to be shown excluding VAT unless the Employer instructs otherwise.
• Rates must be fully inclusive of work, risks, liabilities, obligations, overheads and profit.
• An item left unpriced is treated as covered by other rates.
• Quantities are not final; payment is based on quantities assessed and certified by the Project Manager at each assessment date.

Payment

• Assessment interval: four weeks.
• Payment period: four weeks after receipt of a valid tax invoice.
• Currency: South African Rand.
• Final assessment certified by the Project Manager, with final payment within four weeks of that assessment.

Securities and deductions

• Performance bond: 10% of the contract value, unconditional and on-demand, from a bank or insurer acceptable to the Project Manager and Employer, in the Annexure B form; must be extended to the end of the contract period or the Employer may call the full amount and hold it as cash security.
• Retention: 5% of the contract value.
• Delay damages: 0.05% per day, capped at 10% of the contract value; on reaching the cap the Employer may terminate the obligation to provide the works.

Liability

• Neither party liable for indirect or consequential loss, including loss of profit, income or revenue.
• Employer's liability to the contractor for the contractor's indirect or consequential loss limited to R0.00.
• Liability for the listed excluded matters (design defects before the defects certificate, off-site manufacturing defects, property damage, death or injury, third-party property damage, IP infringement) is unlimited.
• Insurance proceeds are excluded from the liability caps.

Insurance

• Contractor provides the additional insurances in the joint names of the parties, covering contractor's risks from the starting date until the defects certificate or termination certificate.
• Minimum indemnity for death or bodily injury to employees: as prescribed by COIDA (Act 130 of 1993) plus common-law liability, with a limit to be inserted.
• Proof of insurance required before work starts.

Contract framework

• NEC3 Engineering and Construction Contract, April 2013 (ECC3), main Option B with dispute resolution Option W1.
• Secondary options: X2 changes in law, X7 delay damages, X15 design liability to reasonable skill and care, X16 retention, X18 limitation of liability, plus additional conditions Z1 to Z24.
• Governing law: Republic of South Africa. Language: English. Period for reply: seven working days.

Occupational health and safety

• OHS Agreement in terms of section 37(2) of the Occupational Health and Safety Act and Construction Regulation 5.1(k) must be concluded before any work starts.
• Safety checklist documentation, including the written Construction Manager appointment under Construction Regulation 8, must be submitted seven days before work commences.
• A baseline risk assessment covering hazard identification, risk analysis and evaluation, safe work procedures and a monitoring plan is required before work on site.
• The agreement must be signed by a section 16.2 appointee whose authority is confirmed in writing by the chief executive; the contractor must hold a valid WCA or Federated Employers Mutual registration.
• Contractors using their own subcontractors must conclude a similar written agreement with them.

Quality

• A quality management system meeting the Works Information must be implemented and maintained.
• A quality plan must be submitted for acceptance within two weeks of contract signature or BPA issue; changes to the plan must also be submitted for acceptance.
• The Project Manager may instruct correction of a failure to comply with the quality plan; this is not a compensation event.

Other obligations

• No cession, delegation or assignment without the Employer's written consent.
• Joint ventures and consortia are jointly and severally liable; composition may not change without written consent.
• Anti-bribery and anti-corruption compliance, including the Prevention and Combating of Corrupt Activities Act.
• Confidentiality of contract information; no images of the works without the Project Manager's written consent, with rights vesting in the Employer.
• Equipment to be kept free of liens and encumbrances.
• IP remains with the originator; the Employer receives an irrevocable, transferable, non-exclusive, royalty-free licence for constructing, repairing, demolishing, operating and maintaining the works; the contractor indemnifies the Employer against IP infringement claims.

• An Occupational Health and Safety Agreement under section 37(2) of the OHS Act and Construction Regulation 5.1(k) must be concluded with ACSA Kimberly Airport before any contractor or subcontractor work starts.
• The agreement must be signed by a representative appointed under section 16.2 of the OHS Act, with the appointment confirmed in writing by the contractor's chief executive and a copy given to the client.
• Safety checklist documentation, including the written Construction Manager appointment under Construction Regulation 8, must reach the client seven days before work commences.
• A baseline risk assessment is required before work starts, covering hazard identification, risk analysis and evaluation, documented safe work procedures to mitigate or control the risks, and a monitoring and review plan.
• Work on site must be supervised by the contractor's trained employees who understand the site hazards.
• The contractor must hold a valid WCA or Federated Employers Mutual registration and provide the number.
• The contractor must report anything unhealthy or unsafe in writing to the client's management and must not endanger the health and safety of the client's employees or others on site.
• Contractors who appoint their own subcontractors must conclude a similar written OHS agreement with them.
• No work may start until the OHS procedure is completed, signed and received by the client.

Contract form

• NEC3 ECC (April 2013), main Option B (priced contract with bill of quantities), dispute resolution Option W1.
• Secondary options: X2, X7, X15, X16, X18, plus additional conditions Z1 to Z24.

Time

• Completion: 24 months after signature by ACSA.
• Access date: one week after signature or after issuing the BPA.
• Starting date: to be decided on award.
• First programme due two weeks after signature; revised programmes every four weeks at most.
• Defects date: 12 months after completion of the whole of the works.
• Defect correction period: two weeks.
• Defects date extends where the Employer cannot use the works because of a defect, capped at twice the original defects period.

Payment and assessment

• Assessment interval four weeks; payment four weeks after a valid tax invoice.
• Final assessment certified by the Project Manager; final payment within four weeks of assessment; the final amount is conclusive unless disputed.
• On termination, the second bullet of core clause 50.1 is replaced with "within thirteen weeks of termination".

Compensation events

• A compensation event not notified within four weeks of becoming aware of it bars any change to prices, completion date or key dates and absolves the Employer of liability.
• Price, completion date and key date changes apply only where the compensation event affects the critical path.

Delay damages and termination

• Delay damages 0.05% per day, capped at 10% of contract value; the Employer may terminate the obligation to provide the works on reaching the cap, applying the termination table procedures for R1 to R15 or R18.
• Termination triggers include initiation of business rescue proceedings.

Disputes

• Adjudicator chosen by the referring party from the ACSA panel in Annexure B (panel valid three years from 1 May 2020).
• Adjudicator nominating body: Chairman of the Johannesburg Society of Advocates or his nominee.
• Tribunal: arbitration under the latest AFSA rules, held in the city where the site is located.
• Arbitrator appointed by agreement, failing which by the Chairman of the Association of Arbitrators (Southern Africa).

Other conditions

• Time is of the essence.
• Changes in law are defined to exclude enactment of bills without material change and tax-related modifications.
• The Employer may cede and delegate its rights on written notice; the contractor may not without consent.
• Joint ventures are jointly and severally liable.
• Anti-corruption, confidentiality, lien waiver and IP clauses apply as set out in Z19 to Z24.