Supply and delivery of 2.5mm X 3 core cable – saeon grasslands node tender in kwazulu-natal

Closing date: 21 October 2026 at 11:00 AM.

Compulsory briefing session / site visit: N/A.

Bidding procedure enquiries:

• Contact: Busi Mdunge
• Email: [email protected]

Technical enquiries:

• Contact: Mziwakhe Ngcobo
• Email: [email protected]

Submission address: [email protected] (email only)

Delivery address: SAEON Grasslands Node, 1 Peter Brown Drive, Montrose, Pietermaritzburg.

Submission method: email only, PDF format only.

Submission email: [email protected]

Closing time: 21 October 2026 at 11:00 AM. Late bids are not accepted.

One original set of bid documents must be submitted electronically; this set becomes the legal contract document on award.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid) including SBD 4, SBD 6.1 and the signed Bid Submission Certificate.
• SBD 3.1 (Pricing Schedule) or a quotation on company letterhead.
• Proof of authority to sign (e.g. company resolution).
• Proof of CSD registration.
• B-BBEE certificate or sworn affidavit (optional, for preference points).
• Technical data sheet/brochure demonstrating the quoted product meets the specification.

Disqualification risks:

• Any mandatory returnable document omitted or incomplete.
• Bids received after the closing time, regardless of reason.
• Bids not submitted in PDF format.

Evaluation stages:

Stage 1 – Compliance with submission requirements (returnable documents and terms).

Stage 2 – Technical evaluation against specifications, including quality; minimum threshold required to proceed.

Stage 2B – Due diligence interviews or proof of delivery/concept may be held with shortlisted bidders.

Stage 2C – Reference checks with referees.

Stage 3 – Price/preference evaluation: lowest priced bid receives maximum points (80 or 90); others ranked relative to it. Preference points from SBD 6.1 are added.

Stage 4 – Tax compliance check; non-compliant recommended bidders get 7 working days to provide proof from SARS.

Stage 5 – Award to highest combined score, subject to administrative documentation.

Preference point system: 80/20.

Price: 80 points.

Specific goals: 20 points.

Specific goals points (80/20 system):

• B-BBEE status level 1 to 3: 8 points.
• B-BBEE status level 4 to 6: 6 points.
• B-BBEE status level 7 to 8: 2 points.
• Supplier at least 51% black-owned: 3 points.
• Supplier at least 51% black female-owned: 3 points.
• Supplier at least 51% black youth-owned: 1 point.
• Supplier at least 51% owned by people with disabilities: 1 point.
• EME or QSE: 4 points.

A valid B-BBEE certificate must be submitted to earn specific goal points; failure to submit means no points for specific goals.

Supply and delivery of 75 metres of 2.5 mm x 3 core copper cable to the SAEON Grasslands Node, Pietermaritzburg.

Cable specification (must comply with all):

• Conductor size: 2.5 mm².
• 3 cores.
• Copper (Cu) conductors.
• PVC insulation.
• Steel Wire Armour (SWA).
• Earth Continuity Conductor (ECC).
• Flame Retardant (FR) PVC outer sheath.
• Rated 0.6/1 kV.
• Compliant with SANS 1507 / SABS 1507.

Delivery point: 1 Peter Brown Drive, Montrose, Pietermaritzburg (coordinates -29.572747, 30.326277).

Quotes must include delivery.

A technical data sheet demonstrating compliance with the specification must be returned with the RFQ.

Contract period: once-off supply.

Pricing must be submitted on SBD 3.1 or a quotation on company letterhead.

Price quoted in South African Rands, fully inclusive of all costs including delivery, VAT, income tax, UIF contributions and skills development levies.

Price is firm and unchanged for the contract duration; no ad hoc cost increases unless authorised in special conditions.

Contract ceiling price is the total contract value including VAT, based on the quoted quantities.

The NRF issues written purchase orders for actual quantities; payment is only for verified deliveries.

No invoice will be approved or paid if the delivery is not satisfactory.

The NRF may conduct fair pricing tests; if the highest-scoring bid is not market-related, the NRF may negotiate price only with the winning bidder or the next ranked bidder.

CSD registration: bidders must be registered on the Central Supplier Database and provide their CSD number.

Tax compliance: bidders must provide a SARS tax compliance status PIN or a printed TCS certificate; where no TCS is available, a CSD number must be provided. For consortia/JVs/sub-contractors, each party must submit a separate TCS/PIN/CSD number.

B-BBEE: a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to claim preference points.

State employment: bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

Foreign suppliers: must complete the foreign supplier questionnaire in SBD 1; if not resident in RSA, no SARS TCS PIN is required.

Fronting: the NRF may investigate fronting; bidders must prove no fronting within 7 days of notification, failing which the bid/contract is invalidated and the bidder may be restricted from public sector business for up to 10 years.

All personnel working on NRF sites must obtain a safety induction.

Comply with the Occupational Health and Safety Act and all site safety instructions.

PPE required at all times on site: closed safety shoes, hard hats, height safety equipment, high-visibility vests.

Obey restricted access and speed limit signage.

The contracted party is responsible for its employees and affected persons under the OHS Act.

Provide a valid Letter of Good Standing under the COID Act and furnish the Compensation Commissioner registration number.

Enter into a Section 37.2 agreement with the NRF under the OHS Act.

Maintain a health and safety plan at the work site.

Each team member (including sub-contracted personnel) must submit a signed indemnity form before entering the site.

Contract period: once-off supply.

Service provider obligations: exercise reasonable skill and care; deliver during normal working hours (Monday to Friday, 08h30 to 17h00, excluding public holidays) unless otherwise agreed; not prejudice NRF operations; submit required information and reports; correspond only with the NRF and its end users.

Communication: in writing (mail, delivery or email), stating the contract number and purchase order number; do not act on communication without the contract number.

Performance levels: the NRF measures performance against the stated levels; failure to meet them requires root-cause investigation, prompt correction, and preventative measures. No invoice will be paid if delivery is not satisfactory.

Cancellation: the NRF may cancel the quotation prior to award if procurement is no longer needed, no acceptable bids are received, a material irregularity occurs, or funds are insufficient or prices are not market-related.

Fronting: the NRF may investigate fronting; bidders must prove no fronting within 7 days of notification, failing which the bid/contract is invalidated and the bidder may be restricted from public sector business for up to 10 years.

Disclaimers: the NRF does not warrant the accuracy or completeness of the document and has no liability for errors.

Validity period: 60 days from the closing date.