Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Commission for Conciliation Mediation & ArbitrationLocation
KwaZulu-Natal
Closing Date
09 Nov 2026
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
71 TRINIDAD PARK AREA - LAKEVIEW TERRACE - RICHARDS BAY - 3900
Organization Type
GOVERNMENT
Published
29 Oct 2026
OCDS Reference
ocds-9t57fa-176294
The commission for conciliation, mediation and arbitration (ccma) requires a service provider to deliver cleaning services for its richards bay office, located at lakeview terrace, 7 trinidad parkade, richards bay, kwazulu-natal. The contract runs for 28 months, from 01 march 2027 to 30 june 2029, and requires two cleaners (one male, one female) working monday to friday, 06:30 to 15:30, covering a total office space of 659.33 M². The successful bidder must provide all cleaning materials, equipment, and consumables, comply with the contract cleaning sectoral determination, and meet mandatory requirements including coida, public liability insurance, and ccnpf registration. The most consequential consideration is that bidders must submit their quotation by email to [email protected] Before the closing time of 14:00 on 09 november 2026, and must be registered on the csd prior to submission.
Closing deadline: Quotations must be emailed to [email protected] only, by 14:00 on 09 November 2026. Submissions to any other address will be disqualified.
Mandatory registrations: Bidders must be registered on the Central Supplier Database (CSD) before submitting, and must provide a valid COIDA certificate, valid public liability insurance (showing inception and renewal dates), and a valid CCNPF participation and compliance certificate. Missing any of these results in automatic disqualification.
Experience: The service provider must have at least two years' experience in a similar environment, and the cleaners must each have a minimum of one year's experience in office cleaning.
Pricing: The quotation must state a total fixed amount including all applicable taxes, and prices must be firm for the entire 28-month contract. Unit rates must align with the Bargaining Council for the Contract Cleaning Industry (BCCCI) collective agreement, with annual amendments in March.
Evaluation: The 80/20 preference point system applies – 80 points for price, 20 points for ownership specific goals (Black-owned 8, Women-owned 6, Youth-owned 4, Persons with Disability-owned 2). Proof of ownership (CIPC founding documents, ID copies, and medical certificate for disability) must be attached to claim these points.
Mandatory forms: Complete and submit SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim), Annexure 2A pricing schedule, and the POPIA consent form. Quotations must be on official letterhead.
Service requirements: Two cleaners (1 male, 1 female) are required, working Monday to Friday 06:30–15:30. The service provider must supply all SABS-approved cleaning materials, equipment, and consumables, and must provide replacements for absent or leave-taking cleaners by 08:00 the same day or for the full leave period.
Continue with tenders sharing this issuer, category, or province.
Browse categories with current opportunities in this area.
Compare tender activity across provinces.
Explore organisations currently publishing tenders.
Tools and research to help you assess opportunities.
Return to this tender’s issuing organisation, province, or category.
Continue with tenders sharing this issuer, category, or province.
Browse categories with current opportunities in this area.
Compare tender activity across provinces.
Explore organisations currently publishing tenders.
Tools and research to help you assess opportunities.
Date & Time
Monday, 09 November 2026 - 14:00
Venue
null
Request for Quotation
71 TRINIDAD PARK AREA - LAKEVIEW TERRACE - RICHARDS BAY - 3900
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: SAIDSA Accreditation, ISO 18788 (Security Operations Management)
AI Document Analysis Stages
Description
29 Oct
2026
Tender Published
Tender was published
09 Nov
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RQN00000221814- Provision of Cleaning Services for the CCMA Richards Bay Office for a period of 28 months.pdf
Provision of cleaning services for the CCMA Richards Bay office for 28 months, from 1 March 2027 to 30 June 2029. The contract requires two cleaners (one male, one female) to service a 659.33 m² office space, with working hours Monday to Friday 06:30 to 15:30. The successful bidder will enter into a Service Level Agreement and sign an indemnity form.
To download these documents and access AI-powered analysis, visit the main tender page.
Matched by category & region
Free guidance to prepare before you bid
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Open Supplier Readiness HubWe refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
The CCMA requires cleaning services for its Richards Bay office for 28 months.
Objective: provide clean, healthy and hygienic working environment in compliance with OHS Act.
Scope: 659.33 m² office space, two cleaners (1 male, 1 female), Monday-Friday 06:30-15:30.
Detailed cleaning duties cover floors, dusting, walls, entrances, parking, waiting areas, waste disposal, kitchens, toilets, windows, furniture, hearing rooms, training rooms, store rooms, tea/coffee stations, courtyards, staircases, and disinfection.
Bidder must have at least 2 years' experience in similar environment; cleaners 1 year office cleaning experience.
Provide SABS-approved materials and equipment.
Important Dates
Source: RQN00000221814- Provision of Cleaning Services for the CCMA Richards Bay Office for a period of 28 months.pdf (RFQ)Closing date: 09 November 2026 at 14:00
Commencement of services: 01 March 2027
Contract end: 30 June 2029
Issuing date: 29 October 2026
Contact Information
Source: RQN00000221814- Provision of Cleaning Services for the CCMA Richards Bay Office for a period of 28 months.pdf (RFQ)Contact person: Phathutshedzo Mulandana
Email: [email protected]
Telephone: 011 377 6717
General enquiries email: [email protected]
Submission email: [email protected]
Service address: Lakeview Terrace, 7 Trinidad Parkade, Richards Bay, 3900
Submission Guidelines
Source: RQN00000221814- Provision of Cleaning Services for the CCMA Richards Bay Office for a period of 28 months.pdf (RFQ)Submission method: email to [email protected] only.
Quotations must be on official letterhead and state the total fixed amount including all applicable taxes.
Quotation validity: 90 days.
Returnable documents:
Disqualification risks:
Evaluation Criteria
Source: RQN00000221814- Provision of Cleaning Services for the CCMA Richards Bay Office for a period of 28 months.pdf (RFQ)Evaluation in two stages:
Stage 1: Mandatory Requirements
Stage 2: Price and Specific Goals (80/20 system)
Total: 100 points. Bidders must submit proof of ownership to claim these points; otherwise no points allocated.
Technical Specifications
Source: RQN00000221814- Provision of Cleaning Services for the CCMA Richards Bay Office for a period of 28 months.pdf (RFQ)Scope: Provision of cleaning services for the CCMA Richards Bay office.
Location: Lakeview Terrace, 7 Trinidad Parkade, Richards Bay, KwaZulu-Natal.
Office size: 659.33 m² (carpeted and tiled areas).
Cleaners required: Two (2) cleaners (1 male, 1 female).
Working hours: Monday to Friday, 06:30 to 15:30 (excluding weekends and public holidays unless specified).
Contract duration: 28 months from 01 March 2027 to 30 June 2029.
Duties include, but not limited to:
Absenteeism and leave: replacement required by 08:00 the same day for absence, and for the full duration of leave.
Equipment and materials: provider to supply SABS-approved cleaning materials, equipment and consumables; monthly quantities listed (e.g., bleach, dishwashing soap, pine gel, refuse bags). Equipment per cleaner includes trolley, mops, brooms, vacuum cleaner, ladders, etc.
Project management: weekly inspections, monthly reports, daily attendance registers signed by cleaners and co-signed by CCMA official.
Quality Management
Source: RQN00000221814- Provision of Cleaning Services for the CCMA Richards Bay Office for a period of 28 months.pdfCleaning specification detailed with frequency requirements (daily, weekly, monthly, bi-annual).
Deep cleaning of carpets (414.20 m²) and office chairs (100) bi-annually.
Warning signs must be displayed when floors are washed or polished.
Authorised CCMA official conducts regular inspections to ensure compliance with specification.
Service provider must do weekly inspections of quality and standard; monthly inspection report to Team leader: Administration.
All materials must be SABS approved, supplied with MSDS and chemical register.
Materials must be delivered last day of each month and remain property of CCMA.
Pricing Schedule
Source: RQN00000221814- Provision of Cleaning Services for the CCMA Richards Bay Office for a period of 28 months.pdfPricing must be submitted on Annexure 2A (Pricing Schedule).
Unit rate per cleaner includes all costs: direct costs, overheads, profit.
Breakdown required includes: basic monthly staff costs, vehicle and travel cost, leave provisions, cleaning allowance, bonus, cleaning equipment, training, provident fund, UIF, COID/WCA, cleaning consumables, management inspections, administrative duties, and profit percentage.
Prices must be in line with BCCCI collective agreement; note annual amendments in March.
Prices firm for contract duration; no price changes after award.
Complete for Year 1, Year 2, and 4 months, with subtotals, 15% VAT, totals inclusive of VAT, and grand total for 28 months.
Quotation above R2000 evaluated on 80/20 system.
Financial Requirements
Source: RQN00000221814- Provision of Cleaning Services for the CCMA Richards Bay Office for a period of 28 months.pdf (RFQ)Pricing: Complete Annexure 2A pricing schedule. Unit rate per cleaner inclusive of all costs (direct costs, overheads, profit). Prices must be in line with the Bargaining Council for the Contract Cleaning Industry (BCCCI) collective agreement.
Prices firm for contract duration; no price changes after award.
Quotation validity: 90 days.
Evaluation: 80/20 preference point system (price 80 points, ownership specific goals 20 points).
No bid security or guarantees stated.
Payment: CCMA to pay within 30 days after services successfully rendered. Monthly invoices must be submitted within 3 days after the last day of each month.
Compliance Requirements
Source: RQN00000221814- Provision of Cleaning Services for the CCMA Richards Bay Office for a period of 28 months.pdf (RFQ)CSD registration mandatory before submission.
Mandatory certifications: valid COIDA certificate, public liability insurance, CCNPF certificate.
Compliance with all legislation: Labour Relations Act, Employment Service Act, National Minimum Wage Act, Unemployment Insurance Act, Occupational Health and Safety Act, Compensation for Occupational Injuries and Diseases Act, Basic Conditions of Employment Act, Sectoral Determination-1 (Contract Cleaning Sector).
Bidder undertakings: comply with OHS regulations for hazardous substances, provide updated certificates upon expiry, submit quarterly compliant employee list from Cleaning Provident Fund.
B-BBEE: Not a B-BBEE level requirement; specific goals based on ownership (Black, Women, Youth, PWD) with proof of ownership required.
Health & Safety
Source: RQN00000221814- Provision of Cleaning Services for the CCMA Richards Bay Office for a period of 28 months.pdfCompliance with Occupational Health and Safety Act (Facilities Regulations) to provide clean, healthy, hygienic and safe working environment.
Provider undertakes to comply with OHS regulations for hazardous substances.
Warning signs must be used when floors are washed or polished.
Safe handling of chemicals: supply MSDS and chemical register.
Gloves for ablution facilities provided monthly (4 pairs per cleaner).
Cleaners must report defects (broken mirrors, blocked toilets, etc.) daily to Administration Clerk.
Absenteeism: replacement required by 08:00 same day; leave replacement provided for full duration of leave.
Provider must comply with relevant legislation including COIDA, National Minimum Wage Act, BCEA, Sectoral Determination for Contract Cleaning.
Contractual Terms
Source: RQN00000221814- Provision of Cleaning Services for the CCMA Richards Bay Office for a period of 28 months.pdfThe successful bidder must enter into a Service Level Agreement (SLA) and sign an Indemnity form for insurance purposes.
Contract duration: 28 months from 01 March 2027 to 30 June 2029.
Service provider to report to Provincial Manager: Administration.
Quarterly meetings with Team leader: Administration or delegate.
Monthly written reports required on problems, suggestions, improvements, complaints and remedial action.
Weekly inspection sheets must be placed in areas being cleaned.
Payment: CCMA to pay within 30 days after successful service.
Invoices must be submitted within 3 days after month-end to accounts administrator.
CCMA provides storage for cleaning materials and equipment, and changing rooms for cleaners.
Indemnity form completed for insurance regarding storage.
Bidder must comply with OHS Act regulations for hazardous substances.
Updated certificates to be provided upon expiry.
Quarterly submission of employee list confirming registration with Cleaning Provident Fund and contributions made.
Section
Source: RQN00000221814- Provision of Cleaning Services for the CCMA Richards Bay Office for a period of 28 months.pdfTwo-stage evaluation:
Stage 1: Mandatory requirements (COIDA, insurance, CCNPF, CSD, experience) – failure disqualifies.
Stage 2: Price (80) + Specific Goals (20).
80/20 preference point system per PPPFA and PPR 2022.
Lowest acceptable tender used for price scoring.
Specific goals: Black owned (8), Women owned (6), Youth owned (4), PWD owned (2).
Bidders must submit proof to claim specific goal points; otherwise points not allocated.
CCMA may verify any submitted documents.
Fraudulent or inaccurate information leads to disqualification and further action.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 54 of 1972
Relevant to food safety, catering, canteens, food handling and nutrition-programme procurement.
Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services. Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 56 of 2001
Relevant where security providers, guards, access control or private security services are required.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services.
Address
345 Pretorius St, Pretoria Central, Pretoria, 0002, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
29 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
011-377-6716[email protected]www.ccma.org.za345 Pretorius St, Pretoria Central, Pretoria, 0002, South Africa
Key Personnel
Learn how to submit a winning bid with these related articles
Cleaning a hospital is vastly different from an office. Learn the protocols for clinical waste, infection control, and specialized chemicals required to win healthcare cleaning tenders.
Learn everything you need to know about beyond compliance: how to write a winning cleaning tender proposal that outshines competitors in south africa (2026) for South African businesses. This comprehensive guide covers requirements, step-by-step processes, and how to use Tenders-SA.org to find relevant opportunities.
How 'Green Procurement' policies in Gauteng are favoring cleaning companies that use sustainable, eco-friendly supplies and methods.
A practical guide for SMMEs to bid on municipal office cleaning contracts in the City of Johannesburg and Ekurhuleni metros.
💡 Want more tendering tips and strategies?
Explore Our BlogMedian Estimate
R 388 800
Range
Based on 23 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Get deep intelligence on Services: Functional (Including Cleaning and Security Services). Unlock full pricing strategies, bid frequency, and historical win rates.