Supply and delivery of 500 heavy-duty refuse bags – mnquma local municipality

Closing date: 18 November 2026 at 12:00

No briefing or site visit is stated in the document.

SCM enquiries:

• Contact: Mrs. Y Mqingwana
• Role: Manager: Supply Chain Management
• Email: [email protected]
• Telephone: 047 050 1156
• Mobile: 072 698 6085

Technical enquiries:

• Contact: Mr. N Tshomela
• Role: Manager Assets, Fleet & Logistics
• Email: [email protected]
• Telephone: 047 050 1236
• Mobile: 071 193 3170

Submission address:

Mnquma Local Municipality

No. 61 Blyth Street, Rev Tiyo Soga Building

Butterworth, 4960

Postal address:

PO Box 36

Butterworth, 4960

Submission method: hand delivery only into the tender box at Mnquma Local Municipality, No. 61 Blyth Street, Rev Tiyo Soga Building, Butterworth, 4960. The bid box is open 24 hours a day, 5 days a week.

Closing time: 18 November 2026 at 12:00.

Envelope requirements: sealed envelope, front endorsed with bid number SCM/MLM/58/26-27 and project name SUPPLY AND DELIVERY OF REFUSE BAGS; back of envelope with company name, address, contact person and contact details.

Only the original tender document will be accepted. Bids must be submitted on the official forms provided — not re-typed. Do not reproduce, take apart, omit pages, change wording or insert documents between pages. Initial each and every page.

Late, incomplete, unsigned, faxed, couriered or emailed tenders will not be accepted under any circumstances.

Returnable forms (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 2 (Tax Clearance Requirements): tax compliance declaration and SARS TCC application.
• MBD 3.1 (Pricing Schedule – Firm Prices): firm prices only, all applicable taxes included.
• MBD 3.3 (Pricing Schedule and Specification): itemised pricing for the refuse bags.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim): claims specific-goal points under the 80/20 system.
• MBD 7.1 (Contract Form – Purchase of Goods/Works): signed by the successful bidder.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares no abuse of SCM systems, no fraud/corruption convictions, no tender default listing.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Schedule 1 (Resolution of Directors/Members): authorises the signatory to bind the bidder.
• Schedule 2 (Certificate of Authority for Partnerships/Consortiums/Joint Ventures): required where applicable.
• Schedule 3 (List of Other Documents Attached by Tenderer).
• Annexure A (Detailed Specification), Annexure B (Past Experience), Annexure C (Joint Venture Disclosure Form), Annexure D (Company Composition), Annexure E (Bid Check List).

Additional required attachments:

• Full CSD report not older than one month.
• CK/company registration and certified ID copies not older than six months.
• Tax Compliance Status PIN.
• For partnerships/consortiums/joint ventures: signed agreement and all parties registered on the CSD.
• Certificate from the municipality (or any other municipality) confirming no arrears for rates, taxes or municipal service charges for more than three months, and no dispute over such arrears.

Disqualification risks:

• Any returnable form omitted, incomplete or unsigned.
• Submission after the closing time, regardless of reason.
• Submission by fax, email or courier.
• Fraudulent information — the bidder will be blacklisted for five years.
• Bidders in the service of the state are not eligible.

Evaluation is in two stages:

Stage 1 – Administrative compliance: bidders must meet all mandatory and other bid requirements. Failure results in being deemed non-responsive and excluded from further evaluation.

Stage 2 – 80/20 preference point system (Preferential Procurement Regulations 2022):

• Price: 80 points
• Specific goals: 20 points

Specific goal (20 points): promotion of enterprises located in the Mnquma Local Municipality area.

Proof required: Municipal Rates statement, or Municipal Revenue Rates Confirmation letter, or Lease Agreement showing where the business is domiciled.

No points are awarded for specific goals if the required proof is not submitted.

Tie-breaking: if two or more bidders score equal total points, the bidder with the highest points for specific goals wins; if still tied, the award is decided by drawing of lots.

Points are calculated after prices are brought to a comparative basis (non-firm prices and unconditional discounts considered). Points are rounded to two decimal places.

The municipality may require a bidder to substantiate any preference claim before or after adjudication. False information regarding specific goals may lead to disqualification or contract termination, with an opportunity to make representations within 14 days.

Supply and delivery of refuse bags.

Item: Plastic black refuse bags, heavy-duty with handles, size 750 x 940 mm x 40 micron.

Quantity: 500.

Delivery: strict delivery dates will be observed; penalties will be imposed for late deliveries. Bidders must note section 22.1 of the General Conditions of Contract.

All delivery costs must be included in the bid price.

Goods must conform to the standards in the bidding documents and specifications.

Annexure B (Past Experience) is included in the tender document and must be completed. No specific years of experience or reference project requirements are stated in the document.

Goods supplied must conform to the standards mentioned in the bidding documents and specifications.

The purchaser may inspect the supplier's records relating to performance and have them audited by auditors appointed by the purchaser.

Pre-bidding testing, if any, is for the bidder's account.

If supplies are subject to inspection during production or on completion, the bidder's premises must be open for inspection.

Pricing must be submitted on MBD 3.1 (Firm Prices) and MBD 3.3 (Pricing Schedule and Specification).

Only firm prices are accepted; non-firm prices (including exchange rate variations) will not be considered.

All prices must include VAT and all other applicable taxes, duties and levies.

Prices must include all costs (transport, overheads, etc.) and cover all risks, liabilities and obligations under the contract, plus overhead and profit.

Prices are final and binding.

Bidders must indicate the expected delivery date.

Item: Plastic black refuse bags, heavy-duty with handles, 750 x 940 mm x 40 micron, quantity 500.

Subtotal, VAT at 15%, and total must be shown.

Strict delivery dates will be observed and penalties imposed for late deliveries.

Pricing format: firm prices only. Non-firm prices (including prices subject to exchange rate variations) will not be considered.

All prices must be tendered including VAT, customs or excise duty and any other applicable tax, levy or duty.

Prices must include all expenses, disbursements and costs (e.g. transport, overheads, accommodation) and cover all general risks, liabilities and obligations under the contract, plus overhead charges and profit.

Prices are final and binding.

Bidders must indicate the expected delivery date.

Offer validity: the tender offer must remain valid, irrevocable and open for written acceptance for 90 days from the closing date.

Payment: the purchaser undertakes to make payment within 30 days after receipt of an invoice accompanied by the delivery note.

No bid security, bond or guarantee is stated in the document.

CSD registration: mandatory. A full CSD report not older than one month must be submitted. All parties to a partnership/consortium/joint venture must be registered on the CSD.

Tax compliance: bidders must be tax compliant. Submit a Tax Compliance Status PIN (TCS PIN) or CSD number. A printed TCS certificate may also be submitted. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. The original valid Tax Clearance Certificate must be submitted with the bid; certified copies are not acceptable. Failure to submit a valid TCC invalidates the bid.

B-BBEE: no specific B-BBEE level or certificate requirement is stated; preference points are awarded for the specific goal of promoting enterprises located in the Mnquma Local Municipality area (see evaluation criteria).

CIDB: not applicable (supply of goods, not construction).

State employment: no bids will be considered from persons in the service of the state (as defined in the Municipal Supply Chain Management Regulations).

Restricted suppliers: bidders or directors must not be listed on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004) or the National Treasury's Database of Restricted Suppliers.

Fraud/corruption: bidders or directors must not have been convicted of fraud or corruption in the past five years.

Municipal arrears: bidders must not owe municipal rates, taxes or service charges in arrears for more than three months to any municipality, and must not have a dispute over such arrears. Bidders within the Mnquma Local Municipality jurisdiction will be verified with the MLM Revenue Section.

Company registration: CK/company registration and certified ID copies not older than six months are required from preferred bidders.

The contract is subject to the General Conditions of Contract (GCC) and, where applicable, Special Conditions of Contract. Special conditions prevail over the GCC in case of conflict.

Key GCC provisions:

• Confidentiality: the supplier must not disclose contract documents or information without the purchaser's prior written consent; documents remain the purchaser's property and must be returned on completion.
• Inspection: the purchaser may inspect the supplier's records and have them audited; pre-bidding testing is for the bidder's account.
• Patent rights: the supplier indemnifies the purchaser against third-party claims of infringement.
• Performance security: within 30 days of receipt of the contract, the supplier may be required to furnish performance security (details not stated).
• Payment: within 30 days after receipt of invoice and delivery note.
• Penalties: strict delivery dates observed; penalties for late deliveries (see section 22.1 of GCC).
• Termination: for default, insolvency, or other grounds as per GCC.
• Force majeure, settlement of disputes, limitation of liability, applicable law and other standard GCC clauses apply.

Offer validity: 90 days from closing date. Withdrawal before acceptance may incur liability for additional expenses.

Contract form: MBD 7.1 must be signed by the successful bidder and the purchaser.

Two-stage evaluation:

Stage 1: Administrative compliance – mandatory requirements must be met; non-responsive bidders are excluded.

Stage 2: 80/20 preference point system – price (80 points) and specific goals (20 points).

Specific goal: promotion of enterprises located in Mnquma Local Municipality area. Proof: Municipal Rates statement, Municipal Revenue Rates Confirmation letter, or Lease Agreement.

Tie-breaking: highest specific-goal points, then drawing of lots.

False information on specific goals may lead to disqualification or contract termination after 14 days' opportunity to respond.