Supply and delivery of refuse bags (black, blue, yellow, green, clear and brown) – mossel bay municipality

Closing

• Date: 06 November 2026
• Time: 12:00
• Bids are opened in public immediately after closing.

Samples

• Delivery deadline: 06 November 2026 at 12:00
• Venue: Main Stores, Schoeman Street, Mossel Bay, 6500

Briefing

• No compulsory site or information meeting is specified in the invitation. Site, information or online briefing meetings are compulsory only where advertised; bidders arriving or logging in 15 minutes or more late are excluded, and all joint venture partners must attend.

Specifications enquiries

• Contact: Mr Warren Manuel
• Telephone: (044) 606-5151
• Email: [email protected]

Document completion enquiries

• Contact: Ms Juanita Schutte
• Telephone: (044) 606-5198
• Email: [email protected]

EFT banking details

• Email: [email protected]

Submission address

Tender Box

Entrance, Mossel Bay Town Hall

101 Marsh Street

Mossel Bay

Sample delivery address

Main Stores

Schoeman Street

Mossel Bay, 6500

Document collection

Supply Chain Management Offices

101 Marsh Street

Mossel Bay

Submission method

• Sealed envelope, delivered by hand, courier or post to the tender box at the entrance of the Mossel Bay Town Hall, 101 Marsh Street, Mossel Bay.
• Envelope must be endorsed with the tender number, title and closing date.
• Closing: 06 November 2026 at 12:00. Bids are opened in public immediately after closing.
• Faxed, emailed and late bids are rejected under all circumstances.
• Bid validity: 120 days from the closing date.

Document format

• Submit the original tender document, fully completed and signed in black ink by an authorised signatory.
• Documents may not be retyped; retyped bids are disqualified.
• All material pages must be returned; omitted material pages may disqualify the bid, although the Municipality may request immaterial omitted pages.
• No unauthorised alterations; any alteration disqualifies the bid automatically. Ambiguities must be cleared with the contact person before closing.
• The document issued by the Municipality prevails over the bidder's completed version if the two differ.

Obtaining the documents

• R280.00 per set (non-refundable) from Ms Juanita Schutte, or free of charge from www.mosselbay.gov.za.
• Hard copies: pay at the cashiers, Main Building, 101 Marsh Street (Lower Ground Floor, seaside) or by EFT, and present proof of payment when collecting from the Supply Chain Management Offices, 101 Marsh Street.

Samples

• One bag of each colour, clearly marked with the bidder's name and details, delivered by 12:00 on 06 November 2026 to the Main Stores, Schoeman Street, Mossel Bay, 6500.
• Samples placed in the tender box will not be considered; samples received after the deadline are rejected.

Returnable forms and documents

• MBD1: bid for the requirements of Mossel Bay Municipality, signed as the offer.
• MBD4: declaration of interest.
• MBD5: declaration for procurement above R10 million.
• MBD6.1: preference points claim form under the Preferential Procurement Regulations 2022.
• Municipal rates and taxes: municipal accounts for the bidder and its directors/members, or the required lease agreement or affidavits.
• Authorised signatory: board, partners or trustees resolution authorising the signatory (not required for a sole proprietor).
• MBD8: declaration of the bidder's past supply chain management practices.
• MBD9: certificate of independent bid determination.
• Section 5: declaration, signed by the authorised signatory.
• Section 6: contract form.
• Joint venture or consortium: joint venture agreement and board resolution.
• OHS specifications.

Disqualification risks

• Bids received after 12:00 on 06 November 2026, or sent by fax or email.
• Section 5 declaration not completed and signed.
• Retyped documents, unauthorised alterations, or omitted material pages.
• Samples not received by the deadline, not properly marked, or placed in the tender box.
• Any line item in the pricing schedule left unpriced.
• Contacting the Municipality on bid matters between bid opening and award.

Returnable documents

• Original bid document, completed and signed in black ink by an authorised signatory.
• Section 5 Declaration, signed by the authorised signatory.
• Section 6 contract form.
• MBD1: bid for the requirements of Mossel Bay Municipality.
• MBD4: declaration of interest.
• MBD5: declaration for procurement above R10 million.
• MBD6.1: preference points claim form.
• MBD8: declaration of the bidder's past supply chain management practices.
• MBD9: certificate of independent bid determination.
• Municipal rates and taxes: municipal accounts for the bidder and its directors/members, or the required lease agreement or affidavits.
• Authorised signatory: board, partners or trustees resolution (not required for a sole proprietor).
• Tax Compliance Status Pin from SARS, with a separate pin for each joint venture member.
• Valid and relevant Letter of Good Standing from the Compensation Commissioner, with a separate letter for each joint venture member.
• B-BBEE sworn affidavit or valid certificate.
• Locality evidence: municipal account, lease agreement or owner's affidavit.
• Joint venture: joint venture agreement, individual SARS tax pins, profit and liability sharing agreement, and board resolution.
• OHS specifications.
• Samples: one bag of each colour, marked with the bidder's details, delivered by 12:00 on 06 November 2026 to the Main Stores, Schoeman Street, Mossel Bay, 6500.

Evaluation stages

• Responsiveness check against the specifications and requirements, followed by evaluation on the stated criteria.
• Preference points system: 80/20 or 90/10, depending on the value of the tender.
• Points for specific goals: 20 points (80/20) or 10 points (90/10), split 50% for B-BBEE status level and 50% for locality.

Locality points (only one category may be awarded)

• 80/20 system: Mossel Bay municipal area 10; Garden Route District 6; Western Cape Province and other provinces 4.
• 90/10 system: Mossel Bay municipal area 5; Garden Route District 3; Western Cape Province and other provinces 2.
• Evidence: municipal account in the bidder's name, or a lease agreement or owner's sworn affidavit where the address is not in the bidder's name.
• The business address must be established before the advertisement date and be a fully operational business premises; vacant erven, storage units and postal addresses do not qualify.
• Joint ventures: locality points follow the lead partner's address; where the split is 50/50, the closest address applies.

Price evaluation

• Bids are compared on total contract cost: price per pack multiplied by the estimated quantities, plus the additional cost for the three years.

Other

• The Municipality may negotiate with the successful bidder if prices exceed available funds, before or after award.
• The Municipality is not bound to accept the lowest bid or the highest-scoring bid, and may withdraw the invitation, re-advertise, reject any bid or accept part of it.

Scope

• Supply and delivery of black, blue, yellow, green, clear and brown refuse bags to Mossel Bay Municipality for three years, 1 July 2027 to 30 June 2030.

Bag specifications (all 950 mm deep x 750 mm wide)

• 40-micron black: 39 bags per pack.
• 25-micron black: 26 bags per pack.
• 40-micron black: 13 bags per pack.
• 40-micron blue: 13 bags per pack.
• 40-micron blue: 100 bags per pack, 20 packs per bale.
• 25-micron yellow: 100 bags per pack.
• 40-micron yellow: 100 bags per pack.
• 40-micron green: 13 bags per pack.
• 25-micron brown: 20 bags per pack, 10 packs per bale.
• 40-micron brown: 20 bags per pack, 10 packs per bale.
• 25-micron clear: 26 bags per pack.
• 40-micron blue: 13 bags per pack, 20 packs per bale.
• 40-micron black and blue: 26 bags per pack (13 black and 13 blue), 20 packs per bale.

Delivery

• Delivered and offloaded at the Municipal Stores, Schoeman Street, Mossel Bay, on weekdays between 08:00 and 13:00, excluding public holidays.
• Bidders supply their own manpower for offloading.
• Delivery within 4 calendar weeks of receipt of an order, or as agreed with the SCM official.

Quality

• Bags must be properly sealed and fully functional, with durable seams that do not tear easily.
• Thickness, length and width must meet the specifications; a manufacturing tolerance of at most 3% is allowed on length and width.
• Variances above 3% on length or width attract a fine of 5% of the total value of the order issued.
• Samples are tested for thickness with a micron testing machine and for length and width; no tolerance applies to sample testing.

Logo printing

• The Municipality may require a logo or slogan printed on certain bags; bidders must quote a cost for this. Printing is in black.

Orders and performance

• Preferred and alternative bidders may be appointed.
• The preferred bidder must confirm in writing within 48 hours of an order that the quantity can be delivered; failure cancels the order and the first alternative bidder is used, then the second.
• Performance is measured after each order on delivery time frame, communication with the Municipality and conformity to specification, with a target of 100% achievement.
• Non- or poor performance is dealt with under Section 43 of the Municipality's Supply Chain Management Policy.
• The Municipality may increase or decrease the number of items ordered; if the successful bidder does not accept the change, it is offered to the second-placed bidder.

Variation orders

• Where the estimated value of envisaged changes does not vary by more than 15% of the total original contract value, the contractor may be instructed to deliver the goods or render the services as instructed.
• For measurable quantities, the contractor may be approached to reduce the unit price; such offers may be accepted provided there is no escalation in price.

Quality standards

• Goods must conform to the standards in the bidding documents and specifications.
• Bags must be properly sealed and fully functional, with durable seams that do not tear easily.
• Thickness, length and width must comply with the specifications; a maximum manufacturing tolerance of 3% applies to length and width.
• Variances above 3% on length or width attract a fine of 5% of the total value of the order issued.

Testing and inspection

• The Municipality performs quality tests from time to time.
• Pre-bidding testing is for the bidder's account.
• Bidder or contractor premises must be open at reasonable hours for inspection by the Municipality's representative.
• Where tests show compliance, the Municipality bears the cost; where goods or services do not comply, the supplier bears the cost and the goods may be rejected.
• Rejected goods are held at the supplier's cost and risk and must be removed and replaced immediately at the supplier's cost; failing that, the Municipality may buy replacements at the supplier's expense.

Samples

• One bag of each colour, marked with the bidder's name and details, must be delivered by 12:00 on 06 November 2026 to the Main Stores, Schoeman Street, Mossel Bay, 6500. Samples in the tender box are not considered.
• Samples are tested for thickness with a micron testing machine and for length and width; no tolerance applies to sample testing.
• Non-compliant samples make the bid non-responsive, and the elimination is final with no correspondence entertained.

Orders and performance

• Delivery within 4 calendar weeks of an order, or as agreed with the SCM official.
• Preferred and alternative bidders may be appointed; each must confirm in writing within 48 hours of an order that the quantity can be delivered, failing which the order is cancelled and the next bidder used.
• Performance is measured after each order on delivery time frame, communication with the Municipality and conformity to specification, with a target of 100% achievement.
• Non- or poor performance is handled under Section 43 of the Municipality's Supply Chain Management Policy.

Logo printing

• The Municipality may require a logo or slogan printed on certain bags; bidders must quote a cost. Printing is in black.

Pricing schedule

• Covers refuse bags for the three-year contract period, 1 July 2027 to 30 June 2030.
• 13 line items: 40-micron black, 25-micron black, blue, yellow, green, brown, clear bags, and combined black and blue packs.
• Prices must be quoted per pack and include VAT, supply, delivery and offloading.
• Firm pricing only; years 2 and 3 must include annual escalations.
• Every line item must be priced; an unpriced item is treated as no offer and the bid is non-responsive.
• Only the prescribed pricing schedule is accepted.
• Quantities shown are provisional and used for evaluation only; payment follows quantities accepted and certified.
• Bids are evaluated on total contract cost: price per pack multiplied by estimated quantities, plus the additional cost for the three years.

Pricing

• Prices quoted per pack, including VAT, supply, delivery and offloading.
• Firm pricing only; non-firm prices are not considered.
• Years 2 and 3 must include annual escalations.
• Every line item in the prescribed pricing schedule must be priced; an unpriced item is treated as no offer and the bid is non-responsive.
• Only the prescribed pricing schedule is accepted.
• Rates and prices are final and binding for the contract period.
• Quantities in the schedule are provisional; payment follows quantities accepted and certified.

Price evaluation

• Total contract cost = price per pack multiplied by the estimated quantities, plus the additional cost for the three years.

Payment

• Payment within 30 days of submission of an invoice or claim, in Rand.
• Invoices must be accompanied by a copy of the delivery note.

Security and other costs

• Performance security is required within 30 days of notification of award, in the amount stated in the Special Conditions of Contract, by bank guarantee, irrevocable letter of credit, or cashier's or certified cheque; it is released within 30 days of completion of performance.
• The successful bidder bears all duties and costs on legal documents establishing the contract, and the surety and retentions.
• Penalty for late delivery: a sum calculated on the delivered price of the delayed goods or unperformed services at the current prime interest rate for each day of delay.
• Variation orders: changes within 15% of the original contract value may be instructed; the contractor may be asked to reduce unit prices with no escalation.
• The Municipality is not liable for bid preparation costs.

Registration and status

• Central Supplier Database registration is required; the Municipality may decline to award to unregistered bidders.
• Tax Compliance Status Pin from SARS must accompany the bid; each consortium or joint venture member submits a separate pin. The Municipality verifies the pin on the SARS website.
• Valid and relevant Letter of Good Standing from the Compensation Commissioner must accompany the bid; each joint venture member submits a separate letter. If only proof of application is submitted, the original or copy must be provided by the final award date, and a renewed letter is required if it expires during the contract.
• CIDB registration: not applicable to this tender.

Municipal accounts

• Municipal accounts for the bidder and its directors/members for the month preceding the closing date.
• Bidders or directors in arrears for more than three months without a settlement arrangement made before the closing date are unsuccessful; the arrangement must be submitted with the bid.
• Where premises are rented, the current lease agreement showing that rental includes municipal rates and taxes; if the bidder pays rates separately, the municipal account for that address.
• Where no property is owned: an affidavit from the bidder and its directors/members that they own no property, plus an affidavit from the property owner that they are not liable for municipal rates and taxes.
• Bidders or directors living outside South Africa must submit a company affidavit.

B-bbee

• Claimed with a sworn affidavit under the B-BBEE Codes of Good Practice, or a valid B-BBEE certificate.
• Verification agency certificates must show the SANAS logo, unique BVA number, bidder name and physical location, registration and VAT numbers, issue and expiry dates, certificate number, scorecard used (EME, QSE or Generic), agency name or logo, authorised signature and the B-BBEE status level.
• Auditor or accounting officer certificates must be on letterhead with full contact details and practice numbers, and show the bidder's name, location, registration and VAT numbers, issue and expiry dates, status level, total black shareholding and total black female shareholding.
• IRBA-approved auditor certificates must show the auditor's IRBA registration number and logo, the SASAE-format certificate reference, the measured entity's identity and location, the Codes or Sector Codes applied, weighting points per scorecard element, the overall status level, and 12-month validity with issue and expiry dates.
• Joint ventures qualify for B-BBEE points only as a legal entity, with a certificate issued in the joint venture's name.

Locality

• Evidence: municipal account in the bidder's name, or a lease agreement or owner's affidavit where the address is not in the bidder's name.
• The business address must be established before the advertisement date and be a fully operational business premises; vacant erven, storage units and postal addresses do not qualify.

Joint ventures

• Joint venture agreement must be submitted; no amendments without the Municipality's prior approval, failing which the contract may be cancelled as for poor performance.
• Each member submits a valid SARS tax pin, an agreement setting out profit and liability sharing, and a board resolution consistent with the joint venture agreement.

Disqualification risks

• Bids without a Tax Compliance Status Pin, Letter of Good Standing, or authorising resolution where required, if not obtained within the period the Municipality allows.
• Bids from bidders or directors who abused the Municipality's supply chain management system, tried to influence an official or councillor, or offered any improper benefit in this or a past tender.
• Collusive bidding may be referred to the Competition Commission, with restriction from public-sector business for up to 10 years.
• No contract is concluded with a bidder whose tax matters or municipal rates and taxes are not in order.

Preference points

• Bids are evaluated on the 80/20 or 90/10 preference points system.
• Specific goals receive 20 points (80/20) or 10 points (90/10), split equally between B-BBEE status level and locality.

B-BBEE evidence

• A sworn affidavit under the B-BBEE Codes of Good Practice, or a valid B-BBEE certificate.
• Verification agency certificates must show the SANAS logo, unique BVA number, bidder name and physical location, registration and VAT numbers, issue and expiry dates, certificate number, scorecard used (EME, QSE or Generic), agency name or logo, authorised signature and status level.
• Auditor or accounting officer certificates must be on letterhead with full contact details and practice numbers, and show the bidder's name, location, registration and VAT numbers, issue and expiry dates, status level, total black shareholding and total black female shareholding.
• IRBA-approved auditor certificates must show the auditor's IRBA registration number and logo, the SASAE-format certificate reference, the measured entity's identity and location, the Codes or Sector Codes applied, weighting points per scorecard element, the overall status level, and 12-month validity with issue and expiry dates.
• Joint ventures qualify for B-BBEE points only as a legal entity, with a certificate issued in the joint venture's name.

Locality points

• 80/20 system: Mossel Bay municipal area 10; Garden Route District 6; Western Cape Province and other provinces 4.
• 90/10 system: Mossel Bay municipal area 5; Garden Route District 3; Western Cape Province and other provinces 2.
• Only one locality category may be awarded.
• Evidence: municipal account in the bidder's name, or a lease agreement or owner's sworn affidavit where the address is not in the bidder's name.
• The business address must be established before the advertisement date and be a fully operational business premises; vacant erven, storage units and postal addresses do not qualify.
• Joint ventures use the lead partner's address; where the split is 50/50, the closest address applies.

Compensation Commissioner

• A valid and relevant Letter of Good Standing from the Compensation Commissioner, or a copy, must accompany the bid; each consortium or joint venture member submits a separate letter.
• If only proof of application is submitted, the original or copy must be provided on or before the final award date.
• If the letter expires during the contract, a valid replacement must be submitted within an agreed period.
• The Municipality may decline to award if a valid letter or certified copy is not submitted in the requested time.

OHS specifications

• OHS specifications form part of the tender documents and must be completed and returned with the bid.

Site and information meetings

• Site, information or online briefing meetings are compulsory where advertised; bids from non-attendees are not accepted.
• Bidders arriving or logging in 15 minutes or more after the advertised start may not attend or sign the attendance register; a delayed bidder must inform the contact person before the meeting starts and may attend only with the chairperson's and other attending bidders' permission.
• All joint venture partners must attend.

Contract framework

• The National Treasury General Conditions of Contract apply together with the Special Conditions of Contract; where they conflict, the Special Conditions prevail.
• The contract is concluded when both parts of the Section 6 contract form are signed. The Municipality may also require a Service Level Agreement, which together with the signed bid forms the full agreement.
• The contract is in English and English versions of referenced documents apply.
• The Municipality may negotiate an extension or expansion if additional funds become available.

Duration

• Three years, 1 July 2027 to 30 June 2030.

Warranty

• Goods must be new, unused, of the most recent or current models, and free of defects from design, materials or workmanship.
• Warranty: 12 months after delivery and acceptance at the final destination, or 18 months after shipment from the source country, whichever ends first.
• Defective goods must be repaired or replaced at the supplier's cost; if not remedied, the Municipality may act at the supplier's risk and expense.

Payment and prices

• Payment within 30 days of invoice or claim, in Rand, with a copy of the delivery note.
• Prices are fixed for the contract period, except for authorised adjustments or a bid validity extension requested by the Municipality.

Variation, assignment and subcontracting

• Changes within 15% of the original contract value may be instructed; measurable quantities may be renegotiated downwards without escalation.
• Obligations may not be assigned without the Municipality's prior written consent.
• The whole contract may not be subcontracted; part may be subcontracted only with prior written consent. The contractor remains fully liable for subcontractors' acts and defaults. Consent is not needed for labour, contract-compliant materials, or construction equipment hire.

Delays and penalties

• Delays must be reported in writing with the likely duration and cause; the Municipality may extend time with or without penalties.
• Late delivery attracts a penalty calculated on the delivered price of the delayed goods or unperformed services at the current prime interest rate for each day of delay.
• The Municipality may buy substitute goods elsewhere and claim damages, or cancel the contract.

Termination

• The Municipality may terminate in whole or in part for failure to deliver, failure to perform any obligation, or corrupt or fraudulent practices.
• On termination the Municipality may procure similar goods and recover excess costs; the supplier remains liable for the balance of the contract.
• A restriction penalty of up to 10 years from public-sector business may be imposed; the supplier has 14 days to give reasons why it should not be imposed.
• Restriction may extend to any enterprise or partner, manager or director associated with the supplier.

Other

• The supplier must keep contract information confidential and permit record inspections and audits.
• Intellectual, copy and patent rights in documentation or projects developed for the Municipality vest in the Municipality.
• The supplier indemnifies the Municipality against third-party patent, trademark or industrial design claims.
• Incorrect information on which an award was based may lead to recovery of all costs, losses or damages.
• Notices are served by registered or certified mail for bid acceptance and ordinary mail otherwise.

Submission and validity

• Tender documents cost R280.00 per set (non-refundable) from Ms Juanita Schutte, or are free from www.mosselbay.gov.za.
• Hard copies require payment at the cashiers or by EFT before collection.
• Bids must be on the original documents, remain valid for 120 days, and be placed in a sealed envelope endorsed with the tender number, title and closing date in the tender box at the Mossel Bay Town Hall by 12:00 on 06 November 2026.
• Late, faxed and emailed bids are not accepted.
• The Municipality may withdraw the invitation, re-advertise, reject any bid or accept part of it, and is not bound to accept the lowest or highest-scoring bid.

Delivery and performance

• Delivery and offloading at the Municipal Stores, Schoeman Street, Mossel Bay, on weekdays 08:00 to 13:00, excluding public holidays.
• Bidders supply their own manpower for offloading.
• Delivery within 4 calendar weeks of an order, or as agreed with the SCM official.
• Performance is measured after each order on delivery time frame, communication with the Municipality and conformity to specification, with a target of 100% achievement.
• Non- or poor performance is handled under Section 43 of the Municipality's Supply Chain Management Policy.

Pricing

• Prices quoted per pack, including VAT, delivery and offloading.
• Firm pricing only; years 2 and 3 include annual escalations.
• Every line item must be priced; an unpriced item makes the bid non-responsive.
• Only the prescribed pricing schedule is accepted.

Registration and bid format

• Central Supplier Database registration is required; the Municipality may decline to award to unregistered bidders.
• The original bid document must be completed and signed in black ink by an authorised signatory; the Section 5 Declaration must be completed and signed or the bid is disqualified.
• Documents may not be retyped; retyped bids are disqualified.
• All material pages must be returned; omitted material pages may disqualify the bid, although the Municipality may request immaterial omitted pages.
• No unauthorised alterations; any alteration disqualifies the bid automatically. Ambiguities must be cleared with the contact person before closing.

Compulsory documents

• Tax Compliance Status Pin from SARS, with a separate pin for each consortium or joint venture member.
• Valid and relevant Letter of Good Standing from the Compensation Commissioner, with a separate letter for each joint venture member.
• Municipal accounts for the bidder and its directors/members for the month preceding the closing date, or the required lease agreement or affidavits.
• Board, partners or trustees resolution authorising the signatory, except for a sole proprietor.
• B-BBEE sworn affidavit or valid certificate.
• Locality evidence: municipal account, lease agreement or owner's affidavit.
• Joint venture: joint venture agreement, individual SARS tax pins, profit and liability sharing agreement, and board resolution.

Other

• Bidders may not contact the Municipality on bid matters between bid opening and award; additional information must be submitted in writing.
• The Municipality is not liable for bid preparation costs.

Evaluation

• Bids are first checked for responsiveness to the specifications and requirements, then evaluated against the stated criteria.
• Preference points system: 80/20 or 90/10.
• Specific goals: 20 points (80/20) or 10 points (90/10), split 50% for B-BBEE status level and 50% for locality.
• Locality points: 80/20 — Mossel Bay municipal area 10, Garden Route District 6, Western Cape and other provinces 4; 90/10 — 5, 3 and 2 respectively.
• Price evaluation is on total contract cost: price per pack multiplied by the estimated quantities, plus the additional cost for the three years.
• Joint ventures: locality points follow the lead partner's address, or the closest address where the split is 50/50; functionality for a joint venture is evaluated as set out in the functionality section.
• The Municipality may negotiate with the successful bidder if prices exceed available funds, before or after award.
• The Municipality is not bound to accept the lowest bid or the highest-scoring bid.