Term tender for design, manufacture, supply, delivery,erection, testing, commissioning and maintenance of 11 and 33 kv underground cable and accessories

General tender queries:

• Email: [email protected]
• Telephone: 021 400 0000
• Address: SCM Department, City of Cape Town, Civic Centre, 12 Hertzog Boulevard, Cape Town 8001

Data protection enquiries (Information Officer):

• Email: [email protected]

Document collection:

• Tender Distribution Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town

Issuing authority:

• Director: Electricity Generation and Distribution
• Bloemhof Electricity Head Office, Bloemhof Complex, Bloemhof Road, Bellville 7530

Submission method: sealed envelope; no telegraphic, telephonic, telex, facsimile, email or late tenders accepted.

Address all tenders to Tender Box 193 at the Tender & Quotation Box Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town. If the tender is too large for the box or the box is full, request alternative instructions from the Tender Distribution Office; the tenderer remains responsible for ensuring the tender is placed correctly.

Each sealed envelope must show the tenderer's name and address, the tender number and title, the tender box number, and the closing date.

Tenders must be submitted only on the tender documentation issued, and only in the format provided. Printed Schedules of Rates may be submitted in the same format as those issued electronically by the Employer upon request.

Direct any queries on the tender documents to [email protected].

Returnable documents — complete, sign, and include:

• Form of Offer and Acceptance (C1.1): the signed offer cover page, committing the bidder to the stated terms.
• Tender Preference Claim Form (Table 1): claim preference points under the 90/10 or 80/20 system.
• Returnable Schedules (Part C5) as listed: completed pricing and other schedules.
• Standard National Treasury forms (e.g., SBD 4 Declaration of Interest, SBD 9 Certificate of Independent Bid Determination): disclose any conflict of interest or state employment of directors/shareholders, and certify the bid was prepared independently.
• Proof of CSD registration or commitment to register on request.
• Valid B-BBEE certificate or sworn affidavit as applicable.
• CIDB contractor grading designation certificate for the category bid.

Disqualification risks:

• Missing or unsigned returnable documents.
• Failure to meet the applicable CIDB grading or B-BBEE requirements.
• Abuse of the supply chain management system (as defined in the SCM Policy), which may result in rejection, contract cancellation, supplier restriction, or other remedies.
• Submitting late or by any disallowed method.
• Being an alternative offer that does not meet the tender conditions.

The Employer intends to appoint one tenderer per EP category (1EP to 7EP), based on the CIDB grading required for that category.

Evaluation will follow the Preferential Procurement Regulations and the City's SCM Policy. Preferences are offered for meeting HDI and/or RDP specific goals.

Bidders must be registered on the Employer's supplier databases (e.g., CSD) or agree to register upon written request.

Non-responsive tenders (e.g., incomplete or non-compliant) may be rejected. The highest ranked tenderer in each category is allocated work on an ongoing basis (winner-takes-all), subject to acceptance of each Works Project.

The scope covers the design, manufacture, supply, delivery, erection, testing, commissioning and maintenance of 11 kV and 33 kV underground cable and accessories, for a term (framework) contract.

The contract is a winner-takes-all framework agreement. Works Projects are issued in value bands from R1 up to R40 million; the applicable CIDB grading designation for each band is:

• R1 up to R500 000: 1EP or higher
• R500 000 up to R1 000 000: 2EP or higher
• R1 000 000 up to R3 000 000: 3EP or higher
• R3 000 000 up to R6 000 000: 4EP or higher
• R6 000 000 up to R10 000 000: 5EP or higher
• R10 000 000 up to R20 000 000: 6EP or higher
• R20 000 000 up to R40 000 000: 7EP or higher

Supporting volumes:

• Volume 1: Detailed Specification for Medium Voltage Cable and Accessories (including General Works), Health and Safety Specification & Environmental Management Specification.
• Volume 2: Drawings (listed in C3.2 Engineering).
• Volume 3: FIDIC Conditions of Contract for Plant and Design-Build (Yellow Book, First Edition 1999); obtainable from SAICE at own cost.
• Volume 4: Not applicable.
• Volume 5: Works Project contract document (issued for each Works Project).

A non-refundable tender fee of R300.00 (cash or EFT) is payable on collection of the tender documents.

Standard contract forms include:

• C1.3: Form of Performance Guarantee
• C1.4: Form of Advance Payment Guarantee
• C1.5: Occupational Health and Safety Agreement
• C1.6: Protection of the Environment Declaration
• C1.8: Contract of Temporary Employment as Community Liaison Officer
• C1.9: Works Project Acceptance/Refusal Notice

No bid bond, retention, or payment percentages were stated.

CIDB contractor grading designation: must have a valid grade as required for the EP category bid (1EP to 7EP).

Supplier database registration: must be registered on the Employer's supplier databases (such as the CSD), or agree to register upon written request before award.

B-BBEE: preference points will be claimed under the Preferential Procurement Regulations; a valid B-BBEE certificate or sworn affidavit (as applicable) must be submitted. Tenderers are also required to meet HDI and/or RDP specific goals as per the SCM Policy.

The FIDIC Yellow Book (Volume 3) must be obtained at the tenderer's own cost from SAICE.