Septic tank emptying services – king phalo airport (3-Year contract)

Service Manager: Mr. Samkelo Luyenge (King Phalo Airport)

Employer: Airports Company South Africa SOC Limited

Address: King Phalo Airport, 66 Settlersway, Greenfields, East London, 5201

Returnable documents: completed and signed Form of Offer and Acceptance, Activity Schedule, and any required schedules. The offer must state the total price inclusive of VAT. The contractor must submit a fully detailed Safety file before commencing work. Proof of insurance must be submitted before work starts and annually. The contractor must provide details of all full-time staff and senior personnel, including names, proof of experience, permanent employment, training, and medical fitness. CVs of key people must be appended to the tender schedule.

Evaluation criteria are not explicitly stated in the document. The contract is a priced contract with a price list, and the tender is evaluated on the basis of the Activity Schedule. Bidders must be registered on the Central Supplier Database (CSD) and have a valid Tax Clearance Certificate. A B-BBEE certificate must be presented annually. No CIDB grading is stated.

Scope: Emptying of septic tanks at King Phalo Airport (KPA) for a period of three (3) years.

Frequency: Septic tanks to be emptied twice a week for all tanks.

Locations and capacities:

• Main Gate Septic Tank: 2500 litres
• Electrical Complex: 5000 litres
• Cargo Area: 5000 litres

Disposal: Emptied contents must be disposed of at a designated and authorised facility.

Additional services:

• Cleaning and monitoring of sewer lines quarterly (inspection, cleaning, monitoring of sewer lines and associated manholes to prevent blockages and overflows).
• Repairs and maintenance of sewer lines as and when required, including replacement of damaged pipe sections (estimated quantity 20 m).
• Provision of airport permits and parking fees (AIT & Security awareness training) once-off.
• Health & Safety File annually.

Contractor must be registered and licensed to operate and submit necessary documents.

Key personnel: CVs to be appended to tender schedule. Staff must be in permanent employ of the company. Proof of previous experience in the field required. Staff must be properly trained in category of work. Supervisor: literate in English, competent in OHS act regulations, first aid skills, competent in scope of works, understanding of ISO 14000. Labourer: understanding safety, able to speak/write/read English, previous work experience, good behaviour, no criminal record.

Quality requirements: Septic tank emptying twice weekly for all tanks. Cleaning and monitoring of sewer lines quarterly. Repairs and maintenance of sewer lines as and when required. Contractor must ensure staff are suitable, able, and competent. Staff must be properly trained and medically fit. Supervisor must have competence in OHS act regulations and understanding of ISO 14000 environmental regulations.

Pricing: Activity Schedule with lump sum prices per activity. Prices to be VAT exclusive. Rates include labour, equipment, and spares. No separate payment for travelling time. Year 2 and Year 3 subtotals calculated with 6% price escalation for comparison. Contract values adjusted according to CPI at contract anniversary. Payment for each activity only when complete. No alterations to original text allowed. Variations measured and priced at rates in Activity Schedule. Provisional sums and contingency amounts expended as directed by Employer; any balance deducted from contract sum.

Pricing: Activity Schedule with lump sum prices per activity. Prices to be VAT exclusive. Rates include labour, equipment, and spares. No separate payment for travelling time; include in rates.

Escalation: Year 2 and Year 3 subtotals calculated with 6% price escalation for comparison. Actual contract values adjusted according to CPI at contract anniversary.

Payment: Monthly assessments on the 15th day of each month. Payment within 30 days from receipt of a valid tax invoice. Interest at prime lending rate of Nedbank.

Insurance: Aviation liability insurance cover with indemnity limit not less than R300,000. Proof of insurance to be submitted before work starts and annually.

Airport permits & parking fees: R30,000 once-off.

No bid security or guarantees mentioned.

CSD registration required.

Valid Tax Clearance Certificate required, to be presented annually.

B-BBEE certificate required, to be presented annually. Failure to present annually is a material breach.

COID coverage for employees required; letter confirming good standing with Compensation Fund or Licensed Insurer required before work commences.

Section 37(2) OHS agreement must be signed.

Contractor must be registered and licensed to operate septic tank emptying services.

Staff must be in permanent employ, properly trained, and medically fit.

Supervisor must be literate in English, have first aid skills, competence in OHS act regulations, and understanding of ISO 14000 environmental regulations.

Labourer must understand safety, be able to speak/write/read English, have previous work experience, good behaviour, and no criminal record.

OHS requirements: Contractor must sign Section 37(2) OHS agreement before work commences. Submit fully detailed Safety file before commencing work. Provide all employees with complete PPE prior to commencing services; without it they will not be allowed to carry out service delivery. Baseline risk assessment must be performed by a competent person before commencement. All incidents/accidents reported to Provincial Director: Department of Labour and to Client. No alcohol or intoxicating substances allowed on premises. Work requiring permits must not be performed without approved permit. All documentation including Construction Manager appointment must be submitted 7 days before work commences. Non-compliance may lead to immediate cancellation of contract.

Environmental requirements: Emptied contents must be disposed of at a designated and authorised facility. Supervisor must demonstrate understanding and working experience of environmental regulations as set out in ISO 14000.

Contract type: NEC3 Term Service Contract (TSC), main option A (priced contract with price list).

Duration: Three (3) years from starting date (on signing of contract by both parties).

Law: Republic of South Africa. Language: English.

Period for reply: 7 calendar days.

Contractor's plan to be provided within 14 calendar days from contract date.

Payment: Monthly assessments on 15th day, payment within 30 days of valid tax invoice, interest at prime lending rate of Nedbank.

Price adjustment for inflation: CPI index, only on contract anniversary.

Limitation of liability: Neither party liable for indirect or consequential loss. Contractor's liability limited to total damages suffered and/or costs incurred to Employer's property.

Termination: Business rescue proceedings initiated or steps taken to initiate business rescue proceedings are grounds for termination.

Cession, delegation, assignment: Contractor may not cede, delegate, or assign without written consent of Employer.

Joint and several liability: If joint venture, parties jointly and severally liable. Key person to be notified within 1 week of contract date.

Ethics: No corrupt practices; breach constitutes grounds for termination.

Confidentiality: All information confidential; images of works require prior written consent of Service Manager.

Employer's step-in rights: If Contractor defaults and fails to remedy within 2 weeks, Employer may remedy and recover costs.

Liens: Contractor keeps equipment free of liens and waives all liens.

Intellectual property: IP rights remain vested in originator; Contractor grants Employer irrevocable, transferable, non-exclusive, royalty-free licence.

Dispute resolution: Adjudicator and Arbitrator appointed from panels; arbitration in Johannesburg, South Africa.

Compensation events: Notification period reduced to four weeks.

B-BBEE and Tax Clearance: Annual presentation required; failure is material breach.

Communication: Service Manager requires written consent of Employer for changes to design, scope, or service information that are 5% or more, or if completion date extended by more than 30 days.

OHS: Contractor is an employer in its own right with duties under OHS Act and Construction Regulations.