Supply and installation of microsoft teams room solution systems for the engineering boardroom at TRANSNET port terminal, port of richards bay

Closing date: 29 October 2026 at 12:00 PM

Clarification deadline: 28 October 2026 at 12:00 PM (queries to Nompumelelo Simelane)

Formal briefing: None will be held.

A formal briefing session will not be held. Respondents with specific queries should email them to the Transnet employee indicated in the communication section.

Bidding procedure enquiries:

• Contact: Nompumelelo Simelane
• Email: [email protected]
• Telephone: 035 905 3419

Complaints:

• Email: [email protected]

Submission portal: https://esupplierportal.transnet.net/portal/

Bidder guide: transnetetenders.azurewebsites.net

Submission method: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).

• Register or sign in on the portal, click "ADVERTISED TENDERS", and toggle "Log an Intent" to activate submission.
• Upload bid documents electronically; each upload up to 30 MB, multiple uploads permitted.
• All pricing must be completed electronically in the eSupplier portal; no paper pricing schedules accepted.
• Submit at least a day before closing to avoid technical issues; Transnet not liable for bidder's technical problems.
• No late submissions accepted.
• Each company must register its own profile and submit under its own name; bids submitted through another company's profile will be disqualified.
• Joint ventures may submit through any party's registered profile.
• Returnable documents (all must be signed, stamped, and dated):
• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• Section 4 Quotation Form: priced offer and delivery lead-time.
• Section 5 Certificate of Acquaintance with RFQ Documents: confirms familiarity with all RFQ terms.
• Section 6 RFQ Declaration and Breach of Law Form: includes SBD 4 declaration of interest and breach of law disclosure.
• Section 8 Protection of Personal Information: consent to process personal information.
• Proof of Specific Goals compliance (Section 6) for scoring.
• Disqualification risks:
• Missing or unsigned mandatory returnable documents.
• Late submission.
• Submitting through another company's profile.
• Deviating from the prescribed pricing schedule format.
• Including documents or references to other quotations.
• Collusion with other bidders.
• Failure to disclose relationships with Transnet employees or former employees.
• Being listed on the Register for Tender Defaulters or List of Restricted Suppliers.

Evaluation stages:

• Stage 1: Administrative and substantive responsiveness (must be passed) – on-time submission, all returnable documents completed and signed, priced offer, material compliance with scope.
• Stage 2: Technical/functionality threshold – minimum qualifying score of 70 out of 100.
• OEM Silver Status Certificate or better: 50 points.
• Microsoft Partnership Certificate: 50 points.
• OEM Boardroom Solution Reference Letters (from clients for similar supply of intelligent collaborative equipment, not older than 2 years, on client's letterhead, including nature of services, contact person, and signature):
• 5 or more letters: 50 points.
• 3 or more letters: 20 points.
• 1 letter: 10 points.
• 0 letters: 0 points.
• Relevant Experience – CVs of engineers with OEM certification:
• 5 or more valid OEM qualifications with updated CVs: 50 points.
• 3 or more: 30 points.
• 2: 10 points.
• None: 0 points.
• Stage 3: Final weighted scoring – Price (80 points) and Specific Goals (20 points).
• Price scored using formula: Ps = 80 x (1 - (Pt - Pmin)/Pmin), where Pt = price of bid under consideration, Pmin = lowest acceptable bid price.
• Specific Goals: B-BBEE status level contribution (20 points).
• Stage 4: Price negotiations if price not market-related (sequential with highest-ranked bidder first).
• Stage 5: Objective criteria (if applicable) – none stated.
• Stage 6: Award of business and conclusion of contract.
• Technical scores rounded to 2 decimal places.
• Validity period: 90 business days from closing date.

Supply and installation of Microsoft Teams solution systems for the Engineering Boardroom at the Transnet Port Terminal, Port of Richards Bay.

• Scope includes intelligent collaborative equipment.
• Technical requirements include OEM Silver Status (or better) and Microsoft Partnership certification.
• Reference letters must be from clients for similar supply of intelligent collaborative equipment, not older than 2 years.
• Engineers must hold OEM certification with updated CVs.

Technical evaluation criteria include: OEM Silver Status Certificate, Microsoft Partnership Certificate, reference letters from clients for similar supply of intelligent collaborative equipment not older than 2 years (on client's letterhead, including nature of services, contact person, signature), and CVs of engineers with OEM certification. Scoring: 5+ reference letters = 50 points, 3+ = 20, 1 = 10, 0 = 0. 5+ OEM qualifications with updated CVs = 50 points, 3+ = 30, 2 = 10, none = 0.

Pricing must be completed electronically in the Transnet eSupplier portal. Prices must be quoted in South African Rand inclusive of VAT. Any disbursement not specifically priced will not be accepted. Pricing must follow the prescribed schedule format; deviations may lead to disqualification. Discounts only considered if unconditional. Delivery lead-time from date of purchase order must be stated. Price evaluation uses formula Ps = 80 x (1 - (Pt - Pmin)/Pmin).

Pricing format:

• All pricing completed electronically in the Transnet eSupplier portal.
• Prices quoted in South African Rand, inclusive of VAT.
• Any disbursement not specifically priced will not be accepted.
• Pricing must follow the prescribed schedule format; deviation may lead to disqualification.
• Discounts only considered if unconditional.
• Delivery lead-time from date of purchase order must be stated.
• Price evaluation: 80 points, using formula Ps = 80 x (1 - (Pt - Pmin)/Pmin).
• Transnet may negotiate if price not market-related; if no agreement with third-ranked bidder, RFQ cancelled.
• No bid security, bonds, or guarantees specified.

Mandatory compliance:

• Tax compliance: submit SARS Tax Compliance Status (TCS) PIN or CSD number. Each party in a JV/consortium/subcontractor must submit separately.
• No bids from persons in service of the state, or companies with directors who are such persons.
• Must not be listed on Register for Tender Defaulters or List of Restricted Suppliers.
• Must be registered on Transnet eSupplier portal.
• Must comply with Employment Equity Act (including Section 53).
• Must disclose any relationship with Transnet employees or former employees (SBD 4).
• Must disclose any commercial relationship with DPIP or FPPO.
• Must disclose any serious breach of law in preceding 5 years.
• B-BBEE: 80/20 preference point system applies (estimated value up to R50 million).
• Price: 80 points.
• B-BBEE status level contribution: 20 points.
• Proof required: valid B-BBEE certificate, sworn affidavit (for EMEs), or CIPC certificate.
• Failure to submit proof means no preference points claimed.
• No CIDB grading required (not construction).
• Local content: not specified.

Specific Goals Points Claim Form: Preference points awarded for price (80) and B-BBEE status level of contribution (20) under 80/20 system. B-BBEE levels 1 or 2 get 10 points, +50% Black Youth Owned Entities get 10 points, Entities Owned by People with Disability get 0 points, Non-Compliant or B-BBEE Level 3-8 get 0 points. Proof required: B-BBEE certificate, sworn affidavit, or CIPC certificate. Joint ventures must submit consolidated scorecard. Sub-contracting details must be disclosed.

Transnet may request information on the bidder's Environmental, Social and Governance (ESG) standing at any stage. This information is for record and analysis only, not for evaluation or disqualification.

The quotation is deemed an offer. Transnet reserves rights to modify scope, award portion, split award, cancel process, validate information, request audited financials, not accept changes after closing, cancel contract and restrict supplier for incorrect info, award to next ranked bidder, exclude bidders failing to extend validity, request ESG information, and conduct due diligence on subcontractors. Successful bidder must comply with all applicable laws and Employment Equity Act. Breach of law may lead to disqualification. Validity period of 90 business days from closing date. Transnet may request extension of validity. Transnet may publish contract information on National Treasury e-Tender Publication Portal and comply with JSE Debt Listing Requirements. Respondents must disclose any commercial relationship with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO). Security clearance may be required to CONFIDENTIAL/SECRET/TOP SECRET level. Legal review of proposed contractual terms by Transnet's Legal Counsel.

Bidders must comply with tax obligations, submit SARS PIN or CSD number. No bids from persons in service of the state or companies with directors in service of the state. Bidders must be registered on Transnet eSupplier portal and submit via e-Tender Submission Portal. Each company must register its own profile; no submissions on behalf of others except joint ventures. Late submissions not accepted. Bidders must not canvass Transnet employees between closing and award. Collusion leads to disqualification.

Evaluation methodology: Stage 1 - Test for administrative and substantive responsiveness (must be passed). Stage 2 - Minimum threshold of 70 points for technical criteria. Technical criteria include: OEM Silver Status Certificate (50 points), Microsoft Partnership Certificate (50 points), OEM Boardroom Solution Reference Letters (50 points), Relevant Experience with OEM certified engineers' CVs (50 points). Total weighting 100, minimum qualifying score 70. Stage 3 - Final weighted scoring: Price (80 points) using formula PS = 80, Specific Goals (20 points). Stage 4 - Price negotiations if price not market-related. Stage 5 - Objective criteria if applicable. Stage 6 - Award of business and conclusion of contract.