Provision of marshal services for storage operations – 4 months – TRANSNET port terminals richards bay

Provision of marshal services for Transnet Port Terminals Richards Bay (TPT RCB) for 4 months, as and when required. RFQ number TPT/2026/10/1453/13403/RFQ, issued 22 October 2026, closing 27 October 2026 at 12:00 PM.

Closing date: 27 October 2026 at 12:00 PM

Issue date: 22 October 2026

Queries deadline: 26 October 2026 before 15:00

No briefing session or site visit stated.

Contact: Zamaswazi Mthiyane

Role: Bidding procedure and technical enquiries

Email: [email protected]

Telephone: 035 905 3073

Submission portal: transnetetenders.azurewebsites.net

CSD registration: https://secure.csd.gov.za/

Submission method: electronic only, via the Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net).

• Upload against the specific RFQ reference; multiple uploads allowed, each up to 30 MB.
• Submit at least one day before closing to avoid technical issues; Transnet not liable for upload problems.
• No late submissions accepted.
• All returnable sections must be signed, stamped and dated.

Returnable documents (mandatory, must be submitted by closing date/time or bid is disqualified):

• Section 1: SBD1 Form (bidder details, tax compliance, B-BBEE status, foreign supplier questionnaire).
• Section 4: Quotation Form (priced offer).
• Company registration proof.

Returnable documents used for scoring (missing = zero score for that criterion):

• Valid B-BBEE certificate or sworn affidavit.
• Technical submission/questionnaire (Annexure).
• Proof of specific goals claim.
• Qualifications (PSIRA certificates).
• Previous experience (reference letters).
• Geographic location proof.

Essential returnable documents (may be requested later, but failure to submit may lead to disqualification):

• Section 5: Certificate of Acquaintance with RFQ Documents.
• Section 6: RFQ Declaration and Breach of Law Form.
• Section 7: Specific Goals Points Claim Form.

Disqualification risks:

• Late submission, missing mandatory documents, unsigned bid, or material deviation from pricing schedule.

Evaluation stages:

• Step 1: Administrative responsiveness (on-time, complete returnables, signed). Must pass to proceed.
• Step 2: Substantive responsiveness (compliance, priced offer, scope compliance). Must pass to proceed.
• Step 3: Technical/functionality threshold: minimum 70 points out of 100. Scores rounded to 2 decimal places.
• Step 4: Final weighted scoring: Price (80 points) + Specific Goals (20 points).
• Step 5: Post-tender negotiation if price not market-related (sequential with ranked bidders).
• Step 6: Objective criteria may justify award to another bidder (skills transfer, ROI, supplier rotation, risk assessment).
• Step 7: Award and contract conclusion.

Technical criteria (100 points total):

• PSIRA registration: mandatory, must provide valid company certificate.
• Marshals qualifications (20 points): 48 valid PSIRA Grade D or higher certificates. Less than 48 = 0 points; if fewer than 48 marshals, excluded.
• Supervisors qualifications (20 points): 4 valid PSIRA Grade B or higher certificates. Less than 4 = 0 points.
• Previous experience (30 points): 3 traceable reference letters = 30; 2 = 20; 1 = 10; 0 = 0. Letters must be on client letterhead, within 36 months of advert, for security/traffic marshalling services of at least 3 months, with client representative contact and signature.
• Geographic location (30 points): office/director within 50 km of Port of Richards Bay = 30; 51-60 km = 20; 61-70 km = 10; beyond or no proof = 0. Proof: lease agreement, rental agreement, or municipal bills not older than 3 months.

Price formula: PS = 80 × (1 - (Pt - Pmin) / Pmin), where Pt = bid price, Pmin = lowest acceptable bid price.

Specific goals (20 points): awarded per Section 7 claim form.

Scope: Provision of marshal services for Transnet Port Terminals Richards Bay (TPT RCB), as and when required.

Duration: 4 months.

Location: Transnet Port Terminals, Dry Bulk Terminal, Port of Richards Bay.

Key personnel requirements:

• Marshals: 48 marshals with valid PSIRA Grade D or higher certificates (certificates must not be expired).
• Supervisors: 4 supervisors with valid PSIRA Grade B or higher certificates.

Service delivery: as and when required; no fixed quantities stated.

Marshals: 48 valid PSIRA Grade D or higher certificates (not expired).

Supervisors: 4 valid PSIRA Grade B or higher certificates.

Previous experience: minimum 3 traceable reference letters from clients for security or traffic marshalling services, within 36 months of advert, on client letterhead, stating nature of work, duration (at least 3 months), client representative contact details and signature.

Geographic location: proof that office or director resides within 50 km of Port of Richards Bay (lease, rental agreement, or municipal bills not older than 3 months).

Prices in ZAR inclusive of VAT, delivered to nominated destination. Price schedule referenced to TDPS system. Must follow exact format; deviations may disqualify. Unpriced disbursements not accepted. Discounts only if unconditional. Transnet may negotiate if price not market-related.

Pricing format:

• Prices quoted in South African Rand, inclusive of VAT.
• Delivered to nominated destination basis.
• Price schedule referenced to TDPS system; must follow specified format exactly, deviations may disqualify.
• Unpriced disbursements not considered.
• Discounts only considered if unconditional.

Evaluation: Price weighted 80 points; formula PS = 80 × (1 - (Pt - Pmin) / Pmin).

No bid security, bonds, guarantees, retention, or payment terms stated.

Mandatory:

• Registration on Central Supplier Database (CSD). Business cannot be awarded without it.
• Tax compliance: valid SARS Tax Compliance Status PIN or CSD number; must remain compliant for contract term.
• PSIRA registration: valid company certificate.
• Compliance with Employment Equity Act (including Section 53).
• Not listed on Register for Tender Defaulters or List of Restricted Suppliers.

B-bbee:

• Valid B-BBEE certificate or sworn affidavit (as per DTIC guidelines) required for scoring.
• Specific goals claim form (Section 7) for 20 points.

Security clearance:

• Successful bidder and personnel may need security clearance up to CONFIDENTIAL/SECRET/TOP SECRET level.

Foreign suppliers:

• Must complete foreign supplier questionnaire; if no local entity, CSD registration not required but tax compliance still applies.

No specific OHS requirements stated beyond general compliance with laws and security clearance. Successful bidder must implement security measures as required for safe contract performance.

Contract duration: 4 months.

Validity period: 180 days from closing date; may be extended on same terms.

Successful bidder must keep all returnable documents (including B-BBEE proof) valid for contract duration; failure may lead to immediate termination.

Transnet may cancel contract and request National Treasury to place bidder on Restricted Suppliers database for up to 10 years if incorrect information provided.

Bidder must disclose any commercial relationship with DPIP/FPPO; Transnet may publish contract details on JSE debt listing requirements.

Bidder must comply with all applicable laws and Transnet's Supplier Integrity Pact.

Bidders must be registered on CSD, tax compliant, PSIRA registered, and comply with Employment Equity Act. Successful bidder may require security clearance up to CONFIDENTIAL/SECRET/TOP SECRET. Bidders must not be on Register for Tender Defaulters or List of Restricted Suppliers.

Multi-stage evaluation: administrative responsiveness, substantive responsiveness, technical threshold (70/100), price (80) + specific goals (20), post-tender negotiation, objective criteria, award. Technical criteria: PSIRA registration (mandatory), marshals (48 Grade D+, 20 pts), supervisors (4 Grade B+, 20 pts), experience (3 refs, 30 pts), geographic location (50 km, 30 pts).