ZNB02975/00000/00/DUN/INF/26/T: construction of 2 x 1.2m Diameter concrete pipes at P356-2 km 5+680, area office dundee

Bidding procedure enquiries

• Contact: Ms. Nonhlanhla Manukuza
• Telephone: 033 355 8600
• Email: [email protected]

Technical enquiries and Employer's Agent

• Contact: Ms. N Phenyane
• Telephone: 036 638 4400
• Email: [email protected]

Clarification meeting contact

• Contact: Ms. N Manukuza
• Telephone: 033 355 8600
• Email: [email protected]

Submission address (Tender Box)

Head Office Foyer

KZN Department of Transport

172 Burger Street

Pietermaritzburg

3200

Issuing office

Department of Transport

Head Office

172 Burger Street

Pietermaritzburg

3200

Preparing office

Department of Transport

Ladysmith Regional Office

12 Hyde Road

Ladysmith

3370

Appeals

• The Chairperson, Bid Appeals Tribunal, Private Bag X9082, Pietermaritzburg 3200
• Email: [email protected]

Submission method

• Both a hard copy and an electronic copy are required; a two-envelope system is not used.
• Hard copy: original only, deposited in the Tender Box at the Head Office Foyer, KZN Department of Transport, 172 Burger Street, Pietermaritzburg 3200.
• Electronic copy: non-editable PDF on a USB memory stick, clearly marked with the tender name and contract number, submitted together with the hard copy.
• The electronic copy must be an exact duplicate of the hard copy; any variance makes the bid non-responsive.
• Electronic submission must contain only Part T1, Part T2, Part C1.1 (Form of Offer and Acceptance), Part C2.2 (Bill of Quantities) and all supporting returnable documentation.
• Tender documents may not be retyped or redrafted; photocopies are allowed only if they carry an original signature.
• Corrections must be crossed out and initialled in ink; correction fluid and omission are prohibited.
• Late submissions will not be accepted.

Returnable documents (all must be completed, signed and submitted; failure renders the bid non-responsive):

• Certificate of Attendance at Clarification Meeting (Schedule A): must bear the Employer's Agent's signature confirming attendance.
• Record of Addenda (Schedule B): acknowledges receipt of every addendum issued.
• Compulsory Enterprise Questionnaire (Schedule C): enterprise, VAT, CIDB, CSD and tax particulars; separate form for each joint-venture partner.
• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): discloses state employment and relationships with the procuring institution.
• SBD 5 (National Industrial Participation Programme): applicable where indicated.
• SBD 6.1 (Preference Points Claim): claims specific-goals points, supported by CIPC documents, CSD report, B-BBEE certificate or sworn affidavit and job-creation proof (Schedule K).
• Schedule E (B-BBEE Verification Certificate): valid certificate or sworn affidavit per the construction sector code.
• Schedule F (Certificate of Authority for Signatory): board resolution or proof that the signatory may bind the bidder.
• Schedule G (Construction Experience): completion certificates for reference projects.
• Schedule H (Key Personnel): CVs and qualifications for management and supervisory staff.
• Schedule I (Construction Equipment): plant and equipment to be employed.
• Schedule J (Proposed Subcontractors): subcontractor particulars.
• Schedule K (Participation in Job Creation using Local Labour): proof of local labour participation.
• Schedule L (Bidder's Health and Safety Declaration): health and safety undertaking.
• Schedule M (Deviations and Qualifications): any deviations from the tender terms.
• Schedule N (Schedule of Alternative Tenders): alternative offers, if any.
• Schedule O (Technical Proposal): functionality response.
• Schedule Q (Acceptable Proof & Right to Award): evidence supporting specific-goals claims.
• C1.1 Form of Offer and Acceptance: signed offer carried forward from the returnable schedules.
• C1.2.3 Contract Specific Data provided by the Contractor.
• C2.2 Bill of Quantities: completed in legible ink only.
• Tax compliance: SARS tax compliance status PIN or printed TCS certificate; each consortium/JV/subcontractor party must submit separately.
• CSD registration number where no TCS is available.

Evaluation stages

1. Administrative compliance and responsiveness check (completeness, signing, no material deviation).
2. Functionality evaluation of the Technical Proposal (Schedule O).
3. Price and preference points evaluation under the Preferential Procurement Regulations, 2022 and the KZNDOT Interim Preferential Procurement Policy of January 2023.

Functionality (maximum 100 points; minimum qualifying score 65/100)

• Contracts Manager (25 points): must be registered with ECSA or SACPCMP as Pr Eng, Pr Tech Eng, Pr Techni, Pr CPM or Pr CM; road-upgrade experience scored from 10 years and above (25) down to 0–5 years (0).
• Construction Manager / Senior Site Agent (20 points): LIC NQF 5 "Manage Labour-Intensive Construction Processes" or equivalent QCTO qualification at NQF level 5 (SAQA ID 15162); road-upgrade experience scored from 13 years and above (20) down to 0–4 years (0).
• Foreman / Supervisor (15 points): LIC NQF level 4 "National Certificate: Supervision of Civil Engineering Construction Processes" (SAQA ID 23682); road-upgrade experience scored from 5 years and above (15) down to 0 years (0).
• Previous projects (40 points): final approval or completion certificates with contactable references; 5 or more projects = 40, 4 = 32, 3 = 24, 2 = 16, 1 = 8, 0 = 0. Certificates for projects older than 15 years or not signed by the employer are not accepted.
• Only bidders scoring 65% or more of the functionality score proceed to price and preference evaluation.
• All key personnel must be employed by the bidding enterprise; multiple-enterprise bids are not allowed and duplicated personnel experience is disregarded.
• Any change to identified personnel must be reported immediately; replacement must have equal or higher experience, failing which the contract may be terminated.

Price and preference

• Points for price are added to points for preference; the highest total score is selected.
• Specific-goals points are claimed on SBD 6.1 with the proof listed in Schedule Q.
• The Employer may conduct a risk analysis on the preferred bidder under CIDB Inform Practice Note #5, Version 3 (September 2020).

Arithmetic checking

• Where words and figures differ, the amount in words governs.
• The highest-ranked bid is checked for misplaced decimal points, omissions and arithmetic errors; the bidder may confirm the offer as tendered or accept the corrected total.

Scope

• Construction of two 1.2 m diameter concrete pipes at P356-2 km 5+680, Area Office Dundee.
• Location: uMzinyathi District and Endumeni Local Municipality, KwaZulu-Natal.
• Contract duration: 4 months.
• Work is roadworks-related and includes a labour-enhanced component.

Personnel and capacity

• The contractor must employ management and supervisory staff who meet the labour-enhanced competencies required by the Scope of Work.
• Key personnel required: Contracts Manager, Construction Manager (Senior Site Agent) and Foreman/Supervisor, with the qualifications and road-upgrade experience set out in the functionality criteria.
• All key personnel must be in the employ of the bidding enterprise; multiple-enterprise bids are not permitted.

Technical standards and documents

• Standard conditions of tender: CIDB Standard for Uniformity in Engineering and Construction Works Contracts, Annex C (Government Gazette No. 42622, 8 August 2019).
• General Conditions of Contract for Construction Works, Third Edition (2015) (GCC 2015).
• COTO Standard Specifications for Road and Bridge Works for South African Road Authorities (Draft Standard, October 2020).
• Occupational Health and Safety Act and Construction Regulations, 2014.
• Construction Industry Development Board Act and Regulations.
• Drawings are issued separately by the Employer's Agent.
• Alternative designs are permitted only as described in clause A2.1.4.2 of the COTO Standard Specifications.
• The Employer must be given access for inspections and testing.

Pricing

• Pricing is submitted on the Bill of Quantities (C2.2), completed in legible ink only.
• VAT-registered bidders must include VAT in their tender offer.
• The tender offer remains valid for 24 weeks from bid closure.

Guarantees and contract forms

• Performance Guarantee (C1.3) is required from the successful contractor.
• Retention Money Guarantee (C1.5) is provided for in the contract.
• Agreement in terms of Section 37(2) of the Occupational Health and Safety Act (C1.4) must be concluded.
• Transfer of Rights (C1.6) forms part of the contract.
• The Employer provides one paper copy of the signed contract.

Arithmetic corrections

• Amounts in words govern over figures.
• The bidder may confirm the offer as tendered or accept the corrected total of prices.

Eligibility

• CIDB registration: minimum Grade 4CE or higher, with "Active" status at evaluation; "Suspended" or "Expired" status disqualifies.
• Joint ventures: every member must be CIDB registered; the lead partner must hold 5CE or higher; the combined grading must be 6CE or higher.
• CSD registration: the bidder, and each joint-venture member, must be registered on the Central Supplier Database at evaluation; non-registration is non-responsive.
• Tax compliance: SARS tax compliance status PIN or printed TCS certificate; each consortium, joint-venture or subcontractor party must submit separately.
• VAT registration: VAT-registered bidders must include VAT in the offer.
• CIPC company registration documents must support the SBD 6.1 claim.
• Professional registrations: Contracts Manager must be ECSA or SACPCMP registered; Construction Manager must hold the NQF 5 labour-intensive construction qualification; Foreman must hold the NQF 4 supervision qualification.
• B-BBEE: a valid B-BBEE status level verification certificate or sworn affidavit per the construction sector code must be attached to Schedule E to claim preference points.
• Local labour: proof of participation in job creation using local labour must be submitted on Schedule K.

Disqualification risks

• Late submission, or submission in a format other than that prescribed.
• Retyped or redrafted tender documents.
• Any variance between the hard copy and the electronic copy.
• Failure to attend the compulsory clarification meeting or to obtain the Employer's Agent's signature on the attendance certificate.
• Omission of any returnable schedule or form, or failure to complete and sign it.
• A bidder or principal listed on the Register of Tender Defaulters or the List of Restricted Suppliers.
• Abuse of the Employer's supply chain management system or a written notice of failure to perform on a previous contract.
• Fraud, corruption, bribery, price disclosure or collusive arrangements.
• A false declaration of interest or of state employment.
• Failure to disclose whether a spouse, child or parent is in the service of the State.