What are the submission requirements for this tender (Ref: Q2026/05)?

- Submit a sealed envelope endorsed with "Quotation No. Q2026/05: SUPPLY AND DELIVERY OF GARDEN EQUIPMENT AND TOOLS". - Deposit the sealed envelope in the Municipality's tender box at the Reception, Amajuba District Municipality, B9356 Amajuba Road, Section 1, Madadeni, before the closing date and time. - Quotations will be opened in public after closing. - Envelopes that are NOT sealed or NOT correctly numbered will not be considered. - Late quotations, emailed quotations, or quotations not deposited in the tender box will not be considered. - Bids must be submitted on the official forms provided (not re-typed) or online. - Complete and return all Municipal Bid Documents (MBD) - failure to fully complete or providing incorrect information will render the bid non-responsive. - Required returnable documents include: - Certified ID copies of all members/directors or sole proprietor. - Bank details with original cancelled cheque/bank stamp or original letter from financial institution. - Copy of CSD (Central Supplier Database) registration. - Copy of company registration documents. - For Joint Ventures: CKs of each member. - ID copies of company directors. - Copy of current municipal account for all directors/company, not owing more than 90 days, or lease agreement, or certified affidavit (SAPS) if operating from residence, or proof of residence certified by Municipal Councillor (if not registered for rates), or proof from traditional council leader and ward councillor for rural settlements. - Printed copy of SARS Tax Pin. - Completed and signed MBD forms (including MBD4, MBD6.1, MBD8, MBD9). - Successful bidder must fill in and sign a written contract form (MBD7). - No bids will be considered from persons in the service of the state. - Foreign suppliers must complete the pre-award questionnaire (Part B:3).

How will bids be evaluated?

- Evaluation is based on the 80/20 preference point system (80 points for price, 20 points for specific goals) as per the Preferential Procurement Regulations 2022. - Price points calculated using formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = tender price, Pmin = lowest acceptable tender price. - Specific goals points (max 20) are claimed and verified as follows: - Business owned more than 50% by black person: 5 points (verify with company registration certificate/CSD report). - Youth: 3 points (verify with ID copies/CSD report). - Gender = Female: 5 points (verify with ID copies/CSD report). - Disability: 2 points (verify with medical certificate). - Promotion of enterprises located in Amajuba District: 5 points (verify with municipal rates/taxes or municipal charges to municipality/CSD report). - Failure to submit proof for specific goals means those points are not claimed. - Bidders must be registered on the Central Supplier Database (CSD). - Bidders must be tax compliant (submit TCS PIN or CSD number). - Bidders must not be persons in the service of the state. - Bidders must not be listed on National Treasury's prohibited database or Register for Tender Defaulters. - Bidders must not have been convicted of fraud or corruption in the past five years. - Bidders must not owe municipal rates/taxes in arrears for more than three months. - Bidders must complete and submit all required MBD forms and declarations. - The municipality is not obliged to accept the lowest or any quotation.

What are the technical specifications?

- Supply and delivery of garden equipment and tools as per the attached specification (Bill of Quantity). - Items required: 1. Petrol cut off saw - quantity 2 2. 0.75kW Submersible water pump - quantity 1 3. 20m x 50mm PVC lay flat water discharge hose - quantity 1 4. Chainsaw - quantity 1 5. 3.5kVA Generator - quantity 1 6. 80mm water pump - quantity 1 7. 10m x 75mm Suction Hose Kit for water pump - quantity 2 8. 75mm x 20m Heavy duty PVC lay flat discharge hose - quantity 1 - Goods must conform to standards mentioned in the bidding documents and specifications. - Goods must be new, unused, of most recent/current models, and incorporate recent improvements. - Warranty: 12 months after delivery/acceptance or 18 months after shipment, whichever is earlier.

What financial requirements apply to bidders?

- Pricing must be submitted on the Bill of Quantity form, showing unit price, total price, total before VAT, VAT (if VAT vendor), and total. - Prices must be in Rand and include all applicable taxes. - Prices quoted must not vary from bid prices unless authorized. - Payment will be made within 30 days after submission of invoice/claim, accompanied by delivery note. - Performance security may be required (amount specified in SCC) within 30 days of contract award - forms: bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. - Bidders must provide bank details with original cancelled cheque/bank stamp or letter from financial institution. - No other financial bonds or guarantees are specified in the document.

What compliance and legal requirements must bidders meet?

- Must be registered on the Central Supplier Database (CSD). - Must be tax compliant: submit original tax clearance certificate or TCS PIN (SARS) or CSD number. - For consortia/JVs/subcontractors, each party must submit separate TCS certificate/PIN/CSD number. - Foreign suppliers must complete pre-award questionnaire (Part B:3) and may not need TCS PIN if not resident/liable in RSA. - Must not be in service of the state (as defined in MSCM Regulations). - Must complete and submit MBD4 (Declaration of Interest), MBD6.1 (Preference Points Claim Form), MBD8 (Declaration of Past SCM Practices), MBD9 (Certificate of Independent Bid Determination). - Must not be listed on National Treasury's prohibited database or Register for Tender Defaulters. - Must not have been convicted of fraud/corruption in past 5 years. - Must not owe municipal rates/taxes in arrears for more than 3 months. - Must provide proof of residence/business address as per requirements (municipal account, lease, affidavit, etc.). - B-BBEE: Specific goals points (not standard B-BBEE scorecard) - see evaluation criteria.

What are the important dates and deadlines for this tender?

- Closing date: Tuesday, 11 August 2026 at 12h00 noon. - No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Who should be contacted for queries about this tender?

- Technical enquiries: Innocent Ramaota, 034 329 7200, innocentr@amajuba.gov.za. - SCM procedure enquiries: Sabelo Zulu, 034 329 7200, sabeloz@amajuba.gov.za. - Submission address: Reception, Amajuba District Municipality, B9356 Amajuba Road, Section 1, Madadeni.

Garden Equipment Tender - Amajuba District Municipality, KZN

Submit a sealed envelope endorsed with 'Quotation No. Q2026/05: SUPPLY AND DELIVERY OF GARDEN EQUIPMENT AND TOOLS' to the tender box at Amajuba District Municipality, B9356 Amajuba Road, Section 1, Madadeni, before 12h00 on 11 August 2026.
Must be registered on the Central Supplier Database (CSD) and provide a valid SARS Tax PIN or TCS certificate.
Complete and submit all required Municipal Bid Documents (MBDs), including MBD4, MBD6.1, MBD8, and MBD9, along with certified ID copies, bank details, company registration documents, and municipal account/affidavit proof.
Provide a priced Bill of Quantity for all listed items, including unit prices, totals, VAT, and grand total.
Claim preference points for specific goals (e.g., black-owned, youth, female, disability, Amajuba District location) by submitting required verification documents.
Ensure no directors or company are listed on the National Treasury's prohibited database or Register for Tender Defaulters, and no convictions for fraud/corruption in the past five years.
Note that late, emailed, or unsealed quotations will be disqualified, and the municipality is not obliged to accept the lowest or any quotation.

Supply and delivery of garden equipment and tools

Supply and delivery of garden equipment and tools as specified in the Bill of Quantity.
Items include petrol cut-off saw, submersible water pump, PVC lay flat hoses, chainsaw, generator, water pump, suction hose kit, and heavy-duty PVC discharge hose.

Closing date: Tuesday, 11 August 2026 at 12h00 noon.
No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Technical enquiries: Innocent Ramaota, 034 329 7200, [email protected].
SCM procedure enquiries: Sabelo Zulu, 034 329 7200, [email protected].
Submission address: Reception, Amajuba District Municipality, B9356 Amajuba Road, Section 1, Madadeni.

Submit a sealed envelope endorsed with "Quotation No. Q2026/05: SUPPLY AND DELIVERY OF GARDEN EQUIPMENT AND TOOLS".
Deposit the sealed envelope in the Municipality's tender box at the Reception, Amajuba District Municipality, B9356 Amajuba Road, Section 1, Madadeni, before the closing date and time.
Quotations will be opened in public after closing.
Envelopes that are NOT sealed or NOT correctly numbered will not be considered.
Late quotations, emailed quotations, or quotations not deposited in the tender box will not be considered.
Bids must be submitted on the official forms provided (not re-typed) or online.
Complete and return all Municipal Bid Documents (MBD) - failure to fully complete or providing incorrect information will render the bid non-responsive.
Required returnable documents include:
Certified ID copies of all members/directors or sole proprietor.
Bank details with original cancelled cheque/bank stamp or original letter from financial institution.
Copy of CSD (Central Supplier Database) registration.
Copy of company registration documents.
For Joint Ventures: CKs of each member.
ID copies of company directors.
Copy of current municipal account for all directors/company, not owing more than 90 days, or lease agreement, or certified affidavit (SAPS) if operating from residence, or proof of residence certified by Municipal Councillor (if not registered for rates), or proof from traditional council leader and ward councillor for rural settlements.
Printed copy of SARS Tax Pin.
Completed and signed MBD forms (including MBD4, MBD6.1, MBD8, MBD9).
Successful bidder must fill in and sign a written contract form (MBD7).
No bids will be considered from persons in the service of the state.
Foreign suppliers must complete the pre-award questionnaire (Part B:3).

Evaluation is based on the 80/20 preference point system (80 points for price, 20 points for specific goals) as per the Preferential Procurement Regulations 2022.
Price points calculated using formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = tender price, Pmin = lowest acceptable tender price.
Specific goals points (max 20) are claimed and verified as follows:
Business owned more than 50% by black person: 5 points (verify with company registration certificate/CSD report).
Youth: 3 points (verify with ID copies/CSD report).
Gender = Female: 5 points (verify with ID copies/CSD report).
Disability: 2 points (verify with medical certificate).
Promotion of enterprises located in Amajuba District: 5 points (verify with municipal rates/taxes or municipal charges to municipality/CSD report).
Failure to submit proof for specific goals means those points are not claimed.
Bidders must be registered on the Central Supplier Database (CSD).
Bidders must be tax compliant (submit TCS PIN or CSD number).
Bidders must not be persons in the service of the state.
Bidders must not be listed on National Treasury's prohibited database or Register for Tender Defaulters.
Bidders must not have been convicted of fraud or corruption in the past five years.
Bidders must not owe municipal rates/taxes in arrears for more than three months.
Bidders must complete and submit all required MBD forms and declarations.
The municipality is not obliged to accept the lowest or any quotation.

Supply and delivery of garden equipment and tools as per the attached specification (Bill of Quantity).
Items required:

Petrol cut off saw - quantity 2
0.75kW Submersible water pump - quantity 1
20m x 50mm PVC lay flat water discharge hose - quantity 1
Chainsaw - quantity 1
3.5kVA Generator - quantity 1
80mm water pump - quantity 1
10m x 75mm Suction Hose Kit for water pump - quantity 2
75mm x 20m Heavy duty PVC lay flat discharge hose - quantity 1

Goods must conform to standards mentioned in the bidding documents and specifications.
Goods must be new, unused, of most recent/current models, and incorporate recent improvements.
Warranty: 12 months after delivery/acceptance or 18 months after shipment, whichever is earlier.

No specific experience or qualification requirements are stated in the tender document.
The document only includes a definition of "competitor" in the MBD9 certificate, which is not an experience requirement.

Pricing must be submitted on the Bill of Quantity form with unit prices and totals for each item.
Provide total before VAT, VAT amount (if VAT vendor), and total including VAT.
Prices must be in Rand and include all applicable taxes.
Payment terms: within 30 days after invoice and delivery note.
Performance security may be required (amount in SCC) within 30 days of award.
Bidders must provide bank details for payment.

Pricing must be submitted on the Bill of Quantity form, showing unit price, total price, total before VAT, VAT (if VAT vendor), and total.
Prices must be in Rand and include all applicable taxes.
Prices quoted must not vary from bid prices unless authorized.
Payment will be made within 30 days after submission of invoice/claim, accompanied by delivery note.
Performance security may be required (amount specified in SCC) within 30 days of contract award - forms: bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
Bidders must provide bank details with original cancelled cheque/bank stamp or letter from financial institution.
No other financial bonds or guarantees are specified in the document.

Must be registered on the Central Supplier Database (CSD).
Must be tax compliant: submit original tax clearance certificate or TCS PIN (SARS) or CSD number.
For consortia/JVs/subcontractors, each party must submit separate TCS certificate/PIN/CSD number.
Foreign suppliers must complete pre-award questionnaire (Part B:3) and may not need TCS PIN if not resident/liable in RSA.
Must not be in service of the state (as defined in MSCM Regulations).
Must complete and submit MBD4 (Declaration of Interest), MBD6.1 (Preference Points Claim Form), MBD8 (Declaration of Past SCM Practices), MBD9 (Certificate of Independent Bid Determination).
Must not be listed on National Treasury's prohibited database or Register for Tender Defaulters.
Must not have been convicted of fraud/corruption in past 5 years.
Must not owe municipal rates/taxes in arrears for more than 3 months.
Must provide proof of residence/business address as per requirements (municipal account, lease, affidavit, etc.).
B-BBEE: Specific goals points (not standard B-BBEE scorecard) - see evaluation criteria.

No specific health and safety requirements are stated in the tender document.
The document only includes general contract clauses on anti-dumping and force majeure, which are not health and safety related.

Contract will be governed by General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC).
Contract must be in writing (MBD7) and signed by both parties.
Contract price is fixed and cannot vary unless authorized.
No assignment of obligations without purchaser's prior written consent.
Subcontracts must be notified in writing.
Delivery must be per contract schedule; delays may incur penalties (calculated at prime interest rate per day of delay).
Termination for default: if supplier fails to deliver, fails to perform obligations, or engages in corrupt/fraudulent practices.
Termination for insolvency: purchaser may terminate without compensation.
Force majeure: supplier not liable for delays due to force majeure events, but must notify promptly.
Disputes: attempt amicable resolution, then mediation, then South African court.
Governing law: South African law.
Language: English.
Notices: by registered/certified mail to address in bid.
Taxes: local supplier responsible for all taxes until delivery; foreign supplier responsible for taxes outside RSA.
No contract with bidder whose tax matters are not in order.
Anti-dumping/countervailing duties: State not liable for increases.
Restriction penalties: up to 10 years prohibition from public sector business for default/fraud.
Limitation of liability: supplier not liable for indirect/consequential losses, except for penalties/damages; aggregate liability limited to contract price.

Price points: 80 points using formula Ps = 80(1 - (Pt - Pmin)/Pmin).
Specific goals points (max 20):
Business owned >50% by black person: 5 points (verify: company registration/CSD report).
Youth: 3 points (verify: ID copies/CSD report).
Female-owned: 5 points (verify: ID copies/CSD report).
Disability: 2 points (verify: medical certificate).
Enterprise located in Amajuba District: 5 points (verify: municipal rates/taxes or CSD report).
Total points = 100.
Failure to submit proof for specific goals means points not claimed.
Bidders must complete MBD6.1 and declare points claimed.
Fraudulent claims may lead to disqualification, cancellation, recovery of costs, restriction up to 10 years, or criminal prosecution.

Supply and delivery of garden equipment and tools – amajuba district municipality (RFQ Q2026/05)

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