Catering for 300 people for women's day celebration

Closing date: 26 August 2026 at 09:00 am. Event date (delivery date): 26 August 2026. Starter delivery time: 18:30 on 26 August 2026. Main course and dessert delivery time: 19:15 on 26 August 2026. No compulsory briefing or site visit mentioned.

Technical enquiries: Nomsa Mtshali, email [email protected]. SCM enquiries: Sabelo Zulu, phone 034 329 7200, email [email protected]. Submission address: Tender box at reception, Amajuba District Municipality, B9356 Amajuba Road, Section 1, Madadeni.

Submission method: sealed quotation in the tender box at Amajuba District Municipality reception, B9356 Amajuba Road, Section 1, Madadeni. Envelope must be endorsed "Quotation No. Q2026/07: CATERING SERVICES FOR 300 PEOPLE WOMEN DAY CELEBRATION". Quotations must be sealed and numbered; unsealed or unnumbered submissions will not be considered. Late submissions will not be accepted. Returnable documents required: certified ID copies of all members/directors; bank details with original cancelled cheque, bank stamp or original letter from financial institution; all Municipal Bid Documents (MBD) completed and signed; copy of CSD registration; copy of company registration documents; for joint ventures, CK documents of each member; ID copies of directors; current municipal account for all directors and company (not in arrears >90 days) or lease agreement; if operating from a director's residence, a certified affidavit from SAPS stating the address; if directors not liable for rates, an affidavit commissioned by SAPS confirming non-liability; if tenant, lease agreement confirming residence; if in rural settlement under traditional council, proof of residence certified by traditional council leader and ward councillor; printed copy of SARS Tax Pin; completed and signed Municipal Bidding Document attached to the tender document. The successful bidder must complete and sign MBD 7 (Contract Form).

Completed bid documents in sealed envelopes endorsed “Quotation No. Q2026/07: CATERING SERVICES FOR 300 PEOPLE WOMEN DAY CELEBRATION” must be deposited in the Municipality’s tender box located in the reception of the Amajuba District Municipality on or before the closing date, whereby bids will be opened in public.

Evaluation uses the 80/20 preference point system (PPPFA 2022). Price: 80 points, calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: 20 points allocated as follows: Business owned >50% by black person (5 points, verified by company registration certificate/CSD report); Youth (5 points, verified by ID copies/CSD report); Gender = Female (3 points, verified by ID copies/CSD report); Disability (2 points, verified by medical certificate); Promotion of enterprises located in Amajuba District Municipality (5 points, verified by municipal rates and taxes or municipal charges report/CSD report). Total specific goals points = 20. Bidders must submit proof/documentation to claim specific goals points; failure to submit means points are not claimed. The organ of state may require substantiation of claims at any time. Minimum qualifying thresholds not stated.

Catering for 300 people for Women's Day Celebration at Osizweni on 26 August 2026. Menu: Starters (delivery 18:30) - canapés served with welcome drinks. Main course (delivery 19:15): Starch - spicy savoury rice and ujeqe; Protein - traditional beef curry and roast chicken or hake; Vegetables - roasted seasonal veggies and creamy green beans with mushroom; Salads - creamy broccoli and cauliflower salad, fruit beetroot, fresh cucumber and tomato salad. Beverages: assortment of drinks. Dessert: malva pudding, seasonal fruit salad, crispy peppermint tart. Successful bidder must attend a compulsory meeting with the user department for further specification details after appointment.

Variation orders (GCC 18): if estimated value of changes does not exceed 15% of original contract value, contractor may be instructed to deliver/render services; for measurable quantities, unit price reduction may be requested and accepted provided no price escalation.

Inspections, tests and analyses per GCC clause 8: pre-bidding testing at bidder's account; if bid condition requires inspections/tests/analyses, bidder's premises open at all reasonable hours for purchaser's representative; if no inspection requirements stated but inspections later decided, purchaser arranges and pays; cost of inspections borne by purchaser if goods/services comply, by supplier if non-compliant; non-compliant goods/services may be rejected; post-delivery inspection permitted, rejected goods held at supplier's cost and risk, supplier must remove and substitute immediately at own cost; purchaser may procure substitutes at supplier's expense if supplier fails; purchaser retains right to cancel for breach or invoke penalties (GCC 22).

Bill of Quantities format: Item 1.1 Starters (300) - canapés with welcome drinks; Item 1.2 Main Course (300) - starch (spicy savoury rice, ujeqe), protein (traditional beef curry, roast chicken or hake), vegetables (roasted seasonal veggies, creamy green beans with mushroom), salads (creamy broccoli and cauliflower salad, fruit beetroot, fresh cucumber and tomato salad); Item 1.3 Beverages (300) - assortment of drinks; Item 1.4 Dessert (300) - malva pudding, seasonal fruit salad, crispy peppermint tart. Pricing requires unit price and total per item, VAT, and grand total as per MBD 1. Delivery times and date specified per course.

Pricing schedule (Bill of Quantities) requires unit price and total for each item (starters, main course, beverages, dessert) for 300 people, plus VAT and grand total as per MBD 1. No explicit bond, guarantee, or insurance amounts stated in the tender-specific sections. General Conditions of Contract (GCC) clause 7.1 requires performance security of the amount specified in the Special Conditions of Contract (SCC) within 30 days of award notification; the SCC amount is not provided in the extracted text. Payment terms per GCC clause 16.3: within 30 days of invoice submission. Prices fixed per GCC clause 17.1 unless variation orders authorised (up to 15% of contract value per GCC clause 18.1).

Mandatory: registration on Central Supplier Database (CSD); valid tax compliance status (TCS PIN or printed TCS certificate) or CSD number; each party in a consortium/joint venture/sub-contractor must submit separate TCS PIN/CSD number. Municipal rates and taxes for directors and company must not be in arrears >90 days (or affidavit/lease as described). No bids accepted from persons in the service of the state. Returnable forms (all must be completed and signed): MBD 1 (Invitation to Bid / cover page); MBD 4 (Declaration of Interest); MBD 6.1 (Preference Points Claim for specific goals); MBD 7 (Contract Form - to be signed by successful bidder); MBD 8 (Declaration of Past Supply Chain Management Practices); MBD 9 (Certificate of Independent Bid Determination). Certified ID copies of directors/members; company registration documents; bank details with original cancelled cheque/bank stamp/letter; proof of municipal account status or lease/affidavit as above; SARS Tax Pin printout.

Evaluation uses 80/20 preference point system per PPPFA and 2022 Regulations. Specific goals (20 points) with verification documents: Business owned >50% by black person (5 pts) - company registration certificate/CSD report; Youth (5 pts) - ID copies/CSD report; Gender = Female (3 pts) - ID copies/CSD report; Disability (2 pts) - medical certificate; Promotion of enterprises located in Amajuba District Municipality (5 pts) - municipal rates and taxes or municipal charges report/CSD report. Bidders must complete MBD 6.1 to claim points and provide supporting proof. Failure to submit proof means points not claimed. Fraudulent claims may lead to disqualification, cost recovery, contract cancellation, restriction from public sector business up to 10 years, and criminal prosecution.

Contract governed by General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC). Key clauses: Definitions (GCC 1); Application (GCC 2); General (GCC 3) - purchaser not liable for bid preparation costs; Standards (GCC 4) - goods/services must conform to specifications; Use of contract documents (GCC 5) - confidentiality and audit rights; Patent Rights (GCC 6) - supplier indemnifies purchaser against IP claims, municipal ownership of developed documentation; Performance Security (GCC 7) - successful bidder must furnish performance security (bank guarantee, irrevocable letter of credit, or certified cheque) of amount specified in SCC within 30 days of award notification, discharged 30 days after completion; Inspections, tests and analyses (GCC 8) - pre-bid testing at bidder's cost; inspections during contract at purchaser's cost if compliant, supplier's cost if non-compliant; non-compliant goods/services may be rejected; Packing (GCC 9) - adequate to prevent damage; Delivery and documents (GCC 10) - per contract terms; Insurance (GCC 11) - goods fully insured in freely convertible currency; Transportation (GCC 12) - all-inclusive delivered price unless otherwise specified; Incidental Services (GCC 13) - may include assembly, commissioning, tools, manuals, maintenance, training; Spare Parts (GCC 14) - as specified; Warranty (GCC 15) - 12 months after delivery or 18 months after shipment, repair/replace at supplier cost; Payment (GCC 16) - within 30 days of invoice, in Rand; Prices (GCC 17) - fixed unless authorised variation; Variation Orders (GCC 18) - up to 15% of contract value without price escalation; Assignment (GCC 19) - not permitted without purchaser's written consent; Subcontracts (GCC 20) - must notify purchaser, does not relieve liability; Delays (GCC 21); Penalties (GCC 22); Termination for default (GCC 23); Anti-dumping (GCC 24); Force Majeure (GCC 25); Termination for insolvency (GCC 26); Dispute Settlement (GCC 27); Limitation of Liability (GCC 28); Governing language (GCC 29); Applicable law (GCC 30); Notices (GCC 31); Taxes and duties (GCC 32) - local supplier responsible for taxes until delivery; foreign supplier responsible for taxes outside RSA; tax matters must be in order before award; no award if municipal rates in arrears; Transfer of contracts (GCC 33); Amendments (GCC 34); Prohibitions of restrictive practices (GCC 35). Successful bidder must sign MBD 7 (Contract Form).

Late quotations will not be considered. Quotations not sealed and numbered will not be considered. Bids must be submitted on official forms provided (not re-typed) or online. No bids considered from persons in the service of the state. Failure to provide required particulars may render bid invalid. Performance security amount to be specified in SCC (not provided in document). Tax matters must be in order before award (SARS certification required). No award if municipal rates and taxes in arrears. Successful bidder must attend compulsory meeting with user department for further specification details.

Bidders must submit original tax clearance or income tax reference number, SARS security PIN, and TCC number. All returnable documents listed in submissionGuidelines must be provided. Quotation must be on official forms provided (not re-typed) or online. Bidder must be registered on CSD.

Evaluation uses 80/20 preference point system. Price (80 points) calculated via formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals (20 points) as detailed in bbbee section. No minimum functionality or qualifying score stated. Bids evaluated on price and specific goals only.