Monitoring, rapid response, maintenance and installation of security surveillance systems for victor khanye local municipality (3-Year contract)

Employer's agent: Mr TM Mashabela, Municipal Manager, Victor Khanye Local Municipality, P.O. Box 6, Delmas 2210. Telephone: 013-665-6000. All communications must be directed to the employer's agent in writing (English). Tender box location: Victor Khanye Local Municipality, Corner Samuel and Van Der Walt Street, Delmas 2210.

Submission method: single hard-copy volume delivered to the tender box at Victor Khanye Local Municipality, Corner Samuel and Van Der Walt Street, Delmas 2210. Closing date and time: 08 October 2026 at 10:00 am. No electronic, fax or e-mail submissions accepted. No alternative offers permitted. Only one original tender offer required; no additional copies. Two-envelope procedure not followed. All returnable documents must be completed in full, signed in non-erasable ink, and bound in the original document as issued. The Form of Offer (C1.1) must be completed in words and figures and the tendered price (VAT inclusive) from MBD 3.3 carried over to it. Mandatory briefing session: 02 September 2026 at 10:00 am, Bram-Fischer Hall (Main Offices), VKLM. Attendance is compulsory — a Clarification Meeting Attendance Certificate (Schedule 7) must be submitted. Returnable documents include: Schedules 1–8 (Board resolutions, JV resolutions, sub-contractor schedule, commitments, addenda record, attendance certificate, enterprise questionnaire); MBD 2 (Tax Clearance Certificate), MBD 4 (Declaration of Interest), MBD 5 (Declaration for procurement above R10 million), MBD 6.1 (Preference Certificate), MBD 7.1 (Contract form – purchase of goods/works), MBD 8 (Declaration of past SCM practices), MBD 9 (Certificate of Independent Bid Determination); Company Profile; Proof of SAIDSA-compliant Control Room membership; Alarm monitoring capability certificate; CCTV monitoring capability certificate; Electronic Dispatcher Monitoring System specification and model/make report; Company security accreditation certificates (MEGANET, ICASA, ISO 9001 or ISO/IEC 27001:2013 or ISO 45001); Valid PSIRA certificate. Full CSD report not older than 3 months. Latest municipal accounts for the business and all directors, not older than 3 months, not in arrears >90 days. Proof of business and director addresses per CIPC or acceptable alternatives (municipal account, lease with landlord's municipal account, or rural authority letter stamped by Municipal Revenue Division). Affidavits where names/addresses differ (certified within 6 months). Form of Offer and Acceptance (C1.1) and Contract Data Part 2 (C1.2) completed and signed.

Evaluation method: Functionality, Price and Targeted Goals (preference points). Functionality evaluated first — minimum qualifying threshold not stated in the extracted text. Price and Targeted Goals scored per PPPFA 80/20 or 90/10 (system not explicitly confirmed; MBD 6.1 references targeted goals). Targeted goals points claimed via MBD 6.1 with original/valid/certified copy of company's targeted goals rating. Tender offers accepted only if: valid original Tax Clearance Certificate (CSD compliant); municipal accounts for business and all directors attached, not in arrears >90 days; valid lease with landlord's municipal account if registered office differs from CIPC; tenderer and directors not on Register of Tender Defaulters; no history of SCM abuse or contract failure; no conflict of interest compromising service delivery. Eligibility requires professional registration for the consultancy/service, managerial capacity, reliability and experience in security surveillance. Bidders must prepare presentations (details not specified).

Scope: Monitoring, rapid response, maintenance and installation of security surveillance systems for Victor Khanye Local Municipality for a 3-year period. Required capabilities: Fully functional SAIDSA-compliant Control Room (proof of membership/letter of compliance); Alarm monitoring service capability (membership certificate/letter or SAIDSA equivalent); CCTV monitoring service capability (certificate/letter or SAIDSA equivalent); Electronic Dispatcher Monitoring System with Electronic Occurrence Book — full functional guard monitoring system (specification and model/make report required). Company security accreditation: MEGANET, ICASA, and ISO 9001 or ISO/IEC 27001:2013 or ISO 45001 certificates for monitoring system. Valid PSIRA certificate. Professional registration for the consultancy/service required. Managerial capacity, reliability and experience in security surveillance services required. Bidders must prepare presentations (details not specified).

Pricing schedule: MBD 3.1 (Pricing Schedule) to be completed. Rates and prices fixed for contract duration, not subject to adjustment except as provided in contract conditions. VAT shown separately as addition to tendered total. All duties, taxes (except VAT) and levies included in rates, based on those applicable 14 days before closing. Prices in Rand. Form of Offer (C1.1) must reflect tendered price in words and figures (VAT inclusive) carried over from MBD 3.3. No explicit bond, guarantee or insurance requirements stated in extracted text; tenderer advised to seek qualified advice on insurance (Standard Conditions of Tender). Financial statements: latest three years audited financial statements required (as and when required, per MBD 5 questionnaire).

CSD registration: Full CSD report not older than 3 months (summary not accepted). Tax compliance: Original valid Tax Clearance Certificate (SARS) / CSD compliant status. Municipal accounts: Business and all directors' latest municipal accounts (not older than 3 months) not in arrears >90 days. Proof of business address per CIPC or acceptable alternatives (municipal account, lease with landlord's municipal account, rural authority letter stamped by Municipal Revenue Division). Proof of directors' addresses per CIPC or same alternatives. Affidavits (commissioned by Commissioner of Oaths, certified within 6 months) where names/addresses differ or shared addresses. B-BBEE/Targeted Goals: MBD 6.1 Preference Certificate with original/valid/certified copy of company's targeted goals rating. CIDB: Not mentioned. PSIRA: Valid PSIRA certificate mandatory. Professional registration: Required for the consultancy/service. Company security accreditations: MEGANET, ICASA, ISO 9001 or ISO/IEC 27001:2013 or ISO 45001. SAIDSA compliance: Control Room, alarm monitoring, CCTV monitoring membership certificates/letters. MBD 4 (Declaration of Interest), MBD 5 (Declaration for procurement above R10 million), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination) must be completed and signed. Company Profile required. No tenderer or director listed on Register of Tender Defaulters. No history of SCM abuse or contract failure. No conflict of interest compromising service delivery.