Supply and delivery of consumables for water works section – RFQ in free state

Closing date: 08 September 2026 at 12:00.

No mandatory briefing or site visit specified.

SCM enquiries: Ms K Setlhare, tel 056 216 9185, email [email protected] or [email protected].

Technical enquiries: Mr BM Xaba, tel 056 216 9231, email [email protected].

SCM office address: Corner 11 & 12 Way, Magasyn/Stores, Industrial, Kroonstad. Open Mon–Fri 08:00–16:30.

Submit the completed original RFQ document in a sealed envelope deposited in the bid box at Corner 11&12 Way, Magasyn/Stores, Industrial, Kroonstad, by 12:00 on 08 September 2026.

Mark the envelope clearly with the tender number (3/1/005/2026-27) and title.

No email, fax, or late submissions accepted.

The RFQ document must be completed in black ink, signed, not retyped, with all pages present.

Bidders must bind documents neatly—no loose papers.

Returnable forms include: MBD1 (Invitation to Bid), MBD4 (Declaration of Interest), MBD6.1 (Preference Points Claim), MBD7.1 (Contract Form), MBD8 (Past SCM Practices), MBD9 (Independent Bid Determination), Bank Details, Company Registration (CIPC-CK), certified ID copies of directors, Tax Clearance Certificate or SARS PIN, Municipal Form or proof of rates/taxes, CSD registration proof, B-BBEE certificate or sworn affidavit, Joint Venture agreement (if applicable), Pricing Schedule, and evidence of compliance to specifications.

Submit: Tax Clearance or SARS PIN, CIDB certificate (if applicable), proof of municipal rates/taxes, certified ID copies, company registration, B-BBEE certificate/affidavit, CSD proof, 3 PO's, brochure with specifications, and all MBD forms (MBD1, MBD4, MBD6.1, MBD7.1, MBD8, MBD9, Bank Details, Joint Venture if applicable).

80/20 preferential points system applies.

Price: maximum 80 points.

Specific goals (maximum 20 points):

• Locality of Supplier: 10 points if the supplier is located within Moqhaka Local Municipality, 0 points otherwise.
• B-BBEE Status Level Contributor: 10 points (Level 1 = 10, Level 2 = 6, Level 3 = 4, Level 4 = 2, Non-compliant = 0).

Bidders must keep prices fixed for 120 days from closing date to be eligible for evaluation.

Evaluation also considers responsiveness to specifications and requirements.

Supply and delivery of the following consumables for the Water Works Section:

• Dust Mask (100 units per box): 6 boxes
• PVC Gloves, Heavy Duty, Short: 100
• PVC Gloves, Heavy Duty, Long: 100
• Respiratory mask, single filter front nose: 50
• Respiratory nose filters (to fit the mask): 50
• Multi-coloured re-usable ear plugs (noise reduction): 100
• Traffic Cone Emergency Sign, Reflective, 450mm: 4

Bidders must submit 3 Official Purchase Orders of similar listed items to demonstrate relevant experience.

rejection of the bid.

1.2.15 Opening, Recording and Publications of RFQs Received

(a) RFQs will be opened on the closing date immediately after the closing time specified in the RFQ

documents. If requested by any bidder present, the names of the bidders, and if practical, the

total amount of each bid and of any alternative bids will be read out aloud.

(b) Details of tenders received in time will be recorded in a closing register which is open to public

inspection.

1.2.16 Evaluation of RFQ

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that goods to be produced or services to be rendered should at any stage be

subject to inspections, tests and analyses, the bidder or contractor’s premises shall be open, at all

reasonable hours, for inspection by a representative of the purchaser or organization acting on

behalf of the purchaser.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is made

in the contract, but during the contract period it is decided that inspections shall be carried out, the

purchaser shall itself make the necessary arrangements, including payment arrangements with the

testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to be in

accordance with the contract requirements, the cost of the inspections, tests and analyses shall be

defrayed by the purchaser.

8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract

requirements, irrespective of whether such goods or services are accepted or not, the cost in

connection with these inspections, tests or analyses shall be defrayed by the supplier.

8.6 Goods and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the

contract requirements may be rejected.

8.7 Any contract goods may on or after delivery be inspected, tested or analysed and may be rejected if

found not to comply with the requirements of the contract. Such rejected goods shall be held at the

cost and risk of the supplier who shall, when called upon, remove them immediately at his own cost

and forthwith substitute them with goods, which do comply with the requirements of the contract.

Items to be priced (VAT inclusive): Dust Mask (100/box) – 6 boxes, PVC Gloves Heavy Duty Short – 100, PVC Gloves Heavy Duty Long – 100, Respiratory mask single filter – 50, Respiratory nose filters – 50, Multi-coloured re-usable ear plugs – 100, Traffic Cone Reflective 450mm – 4. Prices must be fixed for 120 days. Complete the pricing schedule in the document.

Pricing must be submitted on the official pricing schedule.

Bid amount must be VAT inclusive.

Prices must remain fixed for 120 days from the closing date.

Payment will be made in Rand, within 30 days after submission of a valid invoice and delivery note.

Performance security may be required under the GCC, but the amount is not specified in this document.

Mandatory documents to be submitted with the RFQ:

• Proof of Central Supplier Database (CSD) registration.
• Valid Tax Clearance Certificate or SARS TCS PIN (joint venture: each member).
• Company registration documents (CIPC-CK) showing name, registration number, date, and active directors/members.
• Certified copies of ID documents of all directors (not older than 6 months).
• Proof that municipal rates and taxes are not in arrears (options: municipal statement, clearance certificate, municipal form, tribal authority letter, lease agreement, or affidavit with landlord's statement; all not older than 3 months).
• B-BBEE certificate (SANAS accredited) or sworn B-BBEE affidavit signed by a commissioner of oaths.
• CIDB registration and grading certificate (if applicable).
• 3 Official Purchase Orders of similar listed items.
• Brochure with detailed specifications of all listed items.

No contract will be concluded with any bidder whose tax matters or municipal rates/taxes are not in order.

B-BBEE points: Level 1 = 10, Level 2 = 6, Level 3 = 4, Level 4 = 2, Non-compliant = 0. Only SANAS accredited certificate or sworn affidavit accepted.

General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) apply. SCC prevails where conflict.

Validity period: 120 days from closing date.

Warranty: 12 months from delivery/acceptance or 18 months from shipment (whichever ends earlier).

Payment: within 30 days of invoice.

Penalties: prime interest rate per day for delayed delivery.

Termination: for default, including failure to deliver, breach, or corrupt/fraudulent practices.

Variation orders: up to 15% of total contract value.

Performance security: required within 30 days of award, amount not specified.

No contract with bidder whose tax or municipal rates are in arrears.

Validity period: 120 days from closing date.

Contract may be extended if additional funds become available.

Successful bidder liable for all duties and costs on legal documents.

No contract with bidder whose tax matters or municipal rates/taxes are in arrears.

Mandatory documents: Tax Clearance or SARS PIN, CIDB registration (if applicable), proof of municipal rates/taxes not in arrears, certified ID copies of directors (not older than 6 months), company registration (CIPC-CK), B-BBEE certificate or sworn affidavit, CSD registration proof. Also submit 3 Official Purchase Orders of similar items and a brochure with detailed specifications. Bind documents neatly.

80/20 preferential points system: 80 points for price, 20 points for specific goals. Specific goals: Locality of Supplier (10 points if within Moqhaka Local Municipality, 0 otherwise) and B-BBEE Status Level Contributor (10 points maximum based on level). Bidders must keep prices fixed for 120 days to be eligible.