Auto electrical repairs, strip & quote, batteries, led lighting & emergency sirens – 3-Year term contract

Closing date: 22 September 2026. Closing time: 11:00. Tender documents available from 27 August 2026. No compulsory briefing session. No site visit mentioned.

SCM / bidding procedures: Ms Sandisa Gologolo, tel (044) 803 1313, email [email protected]. Technical specifications: Mr Deon Stoffels, cell 083 941 1994, email [email protected]. Tender documents obtainable from Ms Sandisa Gologolo during office hours (Mon–Thu 08:00–16:30, Fri 08:00–13:30). Submission address: Garden Route District Municipality, 54 York Street, George, 6530. Postal address: PO Box 12, George, 6530.

Submission method: sealed envelope deposited in the bid box at Garden Route District Municipality, 54 York Street, George, 6530. Closing date: 22 September 2026 at 11:00. Late, faxed, or emailed bids will not be accepted. Couriered bids accepted only if placed in the bid box before closing time. The original bid document must be completed in black ink, signed by the authorised signatory, and all pages initialled. No retyping or alteration of the document is permitted. A board resolution authorising the signatory must be attached. Returnable forms required: MBD 1 (Invitation to Bid), MBD 3.1 (Pricing Schedule – Firm Prices), MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10 Million), MBD 6.1 (Preference Points Claim), MBD 7.1 (Contract Form), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), Authority of Signatory, Certificate of Municipal Services, and Annexure A (Past Experience). All forms must be completed, signed, and submitted with the bid. Bids remain valid for 120 days after closing.

Three-stage evaluation. Stage 1 – Compliance: valid SARS Tax Compliance Status (TCS) PIN, completed bid documents, CSD registration, signed declaration forms, no directors in service of the state, municipal accounts or lease agreement not in arrears >3 months, valid B-BBEE certificate or sworn affidavit. Stage 2 – Functionality (minimum 70%): Experience 30 points (years as qualified auto electrician, fleet, heavy-duty, specialised emergency/fire vehicles); Equipment & Capacity 25 points (diagnostic scanners, oscilloscopes, programming tools, workshop capacity); Personnel Qualifications 15 points (trade certification, accredited/OEM training, professional registration, modern vehicle electronics expertise); References 30 points (verified past work, client feedback on technical competence, reliability, quality). Stage 3 – Price and Preferential Points: 80/20 or 90/10 system per PPPFA Regulations 2022; price 80/90 points, B-BBEE status level 10/5 points, locality 10/5 points. The applicable system determined after bids received.

Scope: auto electrical diagnostic services, strip & quote, repairs, maintenance, supply and fitment of batteries, LED lighting, and emergency vehicle sirens for municipal fleet. Core services: comprehensive fault diagnosis; strip and quote before repairs; wiring repairs and replacements; alternator, starter motor, battery testing and replacement; lighting, signal systems, control unit repairs; installation of auxiliary electrical systems; breakdown and emergency assistance. Strip & quote requirements: no work without detailed strip report & diagnostic, formal written quotation, municipal approval; quote must include fault identified, required parts and labour, cost breakdown, estimated turnaround time. Fleet covered (not exhaustive): light vehicles/SUVs (Toyota Landcruiser, Hilux, Fortuner, Nissan Navara, NP200, Ford Courier, Ranger, GWM Steed); heavy vehicles/trucks (Iveco Euro Cargo fire truck and 4x4, Fuso FJ16-230, MAN, Mercedes-Benz ATECO, TATA, Isuzu NPS and Strike Unit); buses/special units (Nissan UD Crew Bus 32 seats, Toyota Quantum); specialised equipment (Nissan Patrol, Toyota Landcruiser 70 Series, Quad Bike Outlander BRP 650cc). Contract period: 36 months from appointment, subject to performance and budget. Minimum requirements: 5 years’ experience in automotive electrical services with light vehicles, heavy-duty trucks, specialised emergency/fire vehicles (proof required); qualified and certified auto electricians (proof required); emergency response within 1 hour, non-emergency within 4 hours during working hours (signed letter on letterhead confirming); at least two contactable client references with details; fully functional auto-electrical workshop capable of accommodating full fleet range (signed letter on letterhead, workshop inspection by project manager). Reporting: detailed job cards, diagnostic reports, monthly service reports, breakdown assistance logs.

Minimum 5 years’ experience in automotive electrical services with proven experience in light vehicles, heavy-duty trucks, and specialised emergency/fire vehicles (proof required). Qualified and certified auto electricians required (proof required). Personnel qualifications scored: trade certification (Registered Auto Electrician), accredited courses & OEM training, professional registration (if applicable), modern vehicle electronics expertise. Higher points for multiple qualified technicians, advanced/specialised certifications, proof of continuous training. At least two distinct, contactable client references for similar services (client name, contact person, contact number, service description). CVs and copies of certificates must be attached.

Quality requirements embedded in scope: comprehensive auto-electrical fault diagnosis; strip and quote with detailed strip report, diagnostic, formal quotation, municipal approval; wiring repairs and replacements; alternator, starter motor, battery testing and replacement; lighting, signal systems, control unit repairs; installation of auxiliary electrical systems; breakdown and emergency assistance. Workmanship warranty minimum 6 months; manufacturer warranty on parts. Municipality reserves right to inspect work at any stage and approve or reject quotations. Reporting requirements: detailed job cards, diagnostic reports, monthly service reports, breakdown assistance logs. Compliance with Occupational Health and Safety Act and environmental regulations.

Pricing schedule (MBD 3.1) – firm prices only for three years. Items: 1) Labour rate per hour (Year 1, 2, 3); 2) Office-hours call-out fee per km (Year 1, 2, 3); 3) Diagnostic fee standard (Year 1, 2, 3); 4) Strip and quote fee standard (Year 1, 2, 3); 5) Percentage markup on parts (Year 1, 2, 3); 6) After-hours call-out fee per km (Year 1, 2, 3). Prices market-related; km fees per AA rates. Parts markup on repairs only (not services); R1 000 parts value used for evaluation. VAT included in all prices. All delivery costs included in bid price for delivery at prescribed destination.

Pricing schedule: firm prices only (MBD 3.1). Required rates per year for three years: labour rate per hour; office-hours call-out fee per km; diagnostic fee (standard); strip & quote fee (standard); percentage markup on parts (OEM and aftermarket); after-hours call-out fee per km. Prices must be market-related; km rates per AA rates. Parts markup applied to repairs only, not services; R1 000 parts value used for evaluation purposes. VAT must be included in all prices (bidder must be VAT registered). Successful bidder liable for stamp duties and contract establishment costs. Warranty: minimum 6 months on workmanship; manufacturer warranty on parts. Payment terms not explicitly stated; work undertaken only on official purchase order (emergency work on authorised request per emergency procurement procedures).

Mandatory: CSD registration (MAAA number); valid SARS TCS PIN (each party in JV/consortium/sub-contractor); B-BBEE certificate or sworn affidavit (EME/QSE) to claim preference points; municipal rates and taxes account for bidding entity and directors (or valid lease agreement) – arrears >3 months disqualifies; no directors in service of the state; completed and signed returnable forms (MBD 1, 3.1, 4, 5, 6.1, 7.1, 8, 9, Authority of Signatory, Certificate of Municipal Services, Annexure A); proof of 5 years’ experience; proof of qualified auto electricians; signed letters confirming response times, workshop capacity, and two client references. Compliance with Occupational Health and Safety Act and environmental regulations. Use of OEM or equivalent quality parts only. Priority to emergency and fire services vehicles. Turnaround: minor repairs 1–3 days; major repairs subject to approval.

Service provider must comply with the Occupational Health and Safety Act and environmental regulations. No additional project-specific HSE plans, safety officers, or medical surveillance requirements stated in the document.

Contract form: MBD 7.1 (Formal Contracts for Services) must be signed within 30 days of award notification. General Conditions of Contract and any Special Conditions apply. Work only on official purchase order; emergency work permitted on authorised request per emergency procurement procedures. Municipality may approve or reject quotations and inspect work at any stage. Warranty: minimum 6 months workmanship; manufacturer warranty on parts. Compliance with Occupational Health and Safety Act and environmental regulations required. Reporting: detailed job cards, diagnostic reports, monthly service reports, breakdown assistance logs. Special conditions: priority to emergency and fire services vehicles; no unauthorised work; OEM or equivalent quality parts only; turnaround times – minor repairs 1–3 days, major repairs subject to approval. Successful bidder liable for stamp duties and contract establishment costs. Validity period: 120 days after bid closure. Municipality reserves right to withdraw invitation, re-advertise, reject any bid, accept part of a bid, and not accept lowest bid.

Priority given to emergency and fire services vehicles. No unauthorised work permitted. Use of OEM or equivalent quality parts only. Turnaround times: minor repairs 1–3 days; major repairs subject to approval. Certificate of Municipal Services required: bidder and directors must declare no undisputed municipal commitments overdue >30 days; municipal accounts for all properties owned must be attached (or lease agreement). Even if not applicable, declaration must be completed, signed, and endorsed 'NOT APPLICABLE' with reason. Work only on official purchase order; emergency work on authorised request per emergency procurement procedures. Municipality may approve/reject quotations and inspect work at any stage. Warranty: minimum 6 months workmanship; manufacturer warranty on parts. Compliance with Occupational Health and Safety Act and environmental regulations. Reporting: detailed job cards, diagnostic reports, monthly service reports, breakdown assistance logs. Successful bidder liable for stamp duties and contract establishment costs. Validity 120 days after closure. Municipality reserves right to withdraw, re-advertise, reject any bid, accept part, not accept lowest bid.

Three-stage evaluation. Stage 1 – Compliance: valid SARS TCS PIN, completed bid documents, CSD registration, signed declaration forms, no directors in service of state, municipal accounts/lease not in arrears >3 months, valid B-BBEE certificate/affidavit. Stage 2 – Functionality (minimum 70%): Experience 30 points (years as qualified auto electrician, fleet, heavy-duty, specialised emergency/fire vehicles); Equipment & Capacity 25 points (diagnostic scanners, oscilloscopes, programming tools, workshop capacity); Personnel Qualifications 15 points (trade certification, accredited/OEM training, professional registration, modern vehicle electronics expertise); References 30 points (verified past work, client feedback on technical competence, reliability, quality). Stage 3 – Price and Preferential Points: 80/20 or 90/10 per PPPFA Regulations 2022; price 80/90, B-BBEE 10/5, locality 10/5. Applicable system determined after bids received.