Three-year street cleaning and grass cutting implementer, mossel bay area (TDR34/2026/2027)

Closing: 06 November 2026 at 12:00.

Tender box emptied just after 12:00 on the closing date; bids opened in public thereafter.

Compulsory briefing or site meeting: only if specified in the advert. No date, time or venue is stated in the tender document. Where advertised, attendance is compulsory; bidders arriving or logging in 15 minutes or more after the start are not admitted and may not sign the register. All joint venture partners must attend.

Contract period: 01 July 2027 to 30 June 2030 (three years).

Bid validity: 120 days after the closing date.

Compulsory site, information or online briefing meetings apply where specified in the advert.

• Bids from bidders who did not attend are not accepted.
• Bidders arriving or logging in 15 minutes or more after the advertised start time may not attend or sign the attendance register.
• A bidder delayed or with connection problems must inform the contact person before the meeting starts and may attend only if the chairperson and all other attending bidders give permission.
• All joint venture partners must attend.

No date, time or venue for a briefing is stated in the tender document.

Specifications enquiries

• Contact: Mr Warren Manuel
• Telephone: (044) 606-5151
• Email: [email protected]

Document completion enquiries

• Contact: Mr Deslin Kohler
• Telephone: (044) 606-5192
• Email: [email protected]

Tender document collection and EFT banking details

• Email: [email protected]

Submission address

Tender Box

Entrance, Mossel Bay Town Hall

101 Marsh Street

Mossel Bay

Document collection address

Supply Chain Management Offices

101 Marsh Street

Mossel Bay

Document purchase (cashiers)

Mossel Bay Municipality Main Building

101 Marsh Street, Lower Ground Floor (seaside)

Mossel Bay

Postal address

Mossel Bay Municipality

PO Box 25

Mossel Bay, 6500

Note: bidders may not contact the Municipality about their bid between bid opening and contract award.

Submission method

• Sealed envelope placed in the tender box at the entrance of the Mossel Bay Town Hall, 101 Marsh Street, Mossel Bay.
• Envelope must be endorsed with the tender number, title and closing date.
• Hand delivery, courier or post permitted; posted bids are at the bidder's risk and must reach the tender box before closing.
• Closing: 06 November 2026 at 12:00.
• Late bids, emailed bids and faxed bids are not accepted under any circumstances.
• The tender box is emptied just after 12:00 on the closing date and bids are opened in public.
• Bids remain valid for 120 days after the closing date.

Document set

• R280.00 per set from Mr Deslin Kohler, or free download from www.mosselbay.gov.za.
• Hard copies paid at the cashiers, Mossel Bay Municipality Main Building, 101 Marsh Street, Lower Ground Floor (seaside), or by EFT; proof of payment required when collecting from the Supply Chain Management Offices, 101 Marsh Street, Mossel Bay.

Returnable documents

• MBD1: bid requirements of the Mossel Bay Municipality.
• MBD4: declaration of interest.
• MBD5: declaration for procurement above R10 million.
• MBD6.1: preference points claim form under the Preferential Procurement Regulations, 2022.
• Municipal rates and taxes form.
• Authorised signatory form, with the board/member/partner/trustee resolution.
• MBD8: declaration of the bidder's past supply chain management practices.
• MBD9: certificate of independent bid determination.
• Section 5 declaration, completed and signed by the authorised signatory.
• Section 6 contract form.
• Joint venture agreement, where applicable.
• OHS documentation.
• Supporting documents: SARS tax compliance status PIN, CIDB registration number (if applicable), municipal accounts or lease agreement or affidavits, Letter of Good Standing from the Compensation Commissioner, B-BBEE proof, locality proof.

Disqualification risks

• Section 5 declaration not completed and signed.
• Retyped documents, missing pages or unauthorised alterations.
• Bids not submitted on the original tender document.
• Bids received after the closing time, or sent by email or fax.
• Bids not signed by the bidder or a duly authorised person.

Documents to submit with the bid

• SARS tax compliance status PIN, separately for each consortium or joint venture member.
• CIDB registration number, if applicable.
• Municipal accounts of the bidder and its directors/members for the month preceding closing, or the lease agreement, or the required affidavits where no property is owned or where the bidder resides outside South Africa.
• Board, member, partner or trustee resolution authorising the signatory.
• Valid and relevant Letter of Good Standing from the Compensation Commissioner, separately for each consortium or joint venture member.
• Proof of B-BBEE status level: sworn affidavit or verification certificate.
• Proof of locality: municipal account, lease agreement or owner's affidavit.
• Joint venture agreement, where applicable.
• Completed and signed original tender document, including Section 5 declaration.

Cover page details to complete

• Bidder name, trading name, address, telephone, cellphone, email, CSD registration number, B-BBEE level of contribution, locality (municipal area and province where the business is located), CIDB registration number (if applicable) and tender amount (VAT included) rates.

Stage 1 — functionality pre-evaluation

• Minimum qualifying score: 68 out of 85. Bids scoring below this are non-responsive.
• Company or joint venture experience in street cleaning, project management or waste management: 30 points.
• References in street cleaning, project management or waste management: 15 points.
• Vehicle: 40 points.

Stage 2 — price and preference points

• Responsive bids are scored on the 80/20 or 90/10 preference points system.
• Points for specific goals: 20 points under 80/20, or 10 points under 90/10.
• Split of the specific-goal points: 50% for B-BBEE status level of contribution, 50% for locality.

Locality points

• 80/20 system: 10 points for premises in the Mossel Bay municipal area; 6 points in the Garden Route District; 4 points in the Western Cape or other provinces.
• 90/10 system: 5 points for premises in the Mossel Bay municipal area; 3 points in the Garden Route District; 2 points in the Western Cape or other provinces.
• Only the single best-fitting locality category is awarded.
• Locality evidence: municipal account in the bidder's name, or the latest lease agreement, or a sworn affidavit from the registered owner confirming occupancy. Premises must have been established or leased before the advertisement date and must be fully operational; vacant erven, storage units and postal addresses do not qualify.

Award

• The Municipality is not bound to accept the lowest bid or the highest-scoring bid, and may withdraw the invitation, re-advertise, reject any bid or accept part of it.
• Bids are awarded under the Preferential Procurement Regulations, the Municipality's Supply Chain Management policy and its current Municipal Preferential Procurement Policy.

Contract period: three years, 01 July 2027 to 30 June 2030.

Scope

• Street sweeping and picking up of waste and litter on streets and sidewalks.
• Cleaning of open spaces in the identified suburbs and of areas where bulk refuse skips are placed.
• Bulky waste dumped in the areas (tree branches, chairs and similar) must be broken down and disposed of at the approved waste disposal facility.
• Grass in each area cut at least once a month; the whole of the sidewalks and road reserves cut.
• Herbicide applied to all sidewalks.

Zones

• The areas are divided into two zones, with one service provider appointed per zone.

Working hours

• Work may not start later than 07:00 and may not end earlier than 15:30.
• A working day is 8 hours.
• All waste must be collected by 17:00 each day.

Staffing

• The provider must have enough of its own staff, including drivers and admin workers, excluding team leaders and general workers paid at the pricing schedule rates.
• Team leader and worker numbers must be sized to the area to deliver quality services continuously; recommended team sizes are in table 2.1.23.
• The provider must be able to deliver services in all the areas.

Grass cutting standard

• All areas cut before month end.
• Grass cut from property boundary to road edge; everything inside the area cut, including weeds.
• Grass and weeds at the base of light poles, stop signs and electrical boxes must be cut.
• Grass and weeds on paved sidewalks or growing over storm-water inlets must be removed.
• Safety measures such as nets and whistles must be in place to protect the public and property while cutting.
• Cut grass cleaned up on the same day as cutting.

Herbicide

• Applied to all sidewalks once a month using an appropriate sprayer.

Areas

• Asla 1 (east of Crotz Street), Asla 2 (west of Crotz Street), New Rest, Civic Park (Ward 3), Highway Park, Khayalitsha, Elangeni, Sinethemba, Kwanonqaba, Mountainview, D'Almeida, Tarka, Extension 23, Extension 13, Joe Slovo, Asazani and Izinyoka.

Frequency

• Street and open-space cleaning Monday to Friday.
• Grass cutting and herbicide application monthly.

Municipality-supplied items

• Refuse bags and herbicides, collected from the Municipal Yard, Schoeman Street, Mossel Bay.
• First round of PPE (safety boots, masks, reflective vests, overalls, gloves) at the start of each financial year; thereafter the bidder supplies its own.
• At least two quotations must be obtained before an order is issued.

Health risk

• Some areas are fouled with human and animal faeces; worker health and safety must be prioritised, including inoculation of workers.

Albert Luthuli: street cleaning Monday to Friday on all designated streets and sidewalks; open-space cleaning Monday to Friday; herbicide as specified.

Asla Park 1 (east of Crotz Street): street cleaning Monday to Friday on all streets and areas within Asla Park 1; open-space cleaning Monday to Friday of all open spaces, including areas next to streets, public facilities and pedestrian routes, and around skips and dumping hotspots on formal roads or sidewalks; herbicide monthly on all streets and sidewalks.

Asla Park 2 (west of Crotz Street): street cleaning Monday to Friday on all streets and areas within Asla Park 2; open-space cleaning Monday to Friday of all open spaces, including areas next to streets, public facilities and pedestrian routes, and around skips and dumping hotspots; herbicide monthly on all streets and sidewalks.

New Rest (Ward 2B): street cleaning Monday to Friday as specified; open-space cleaning Monday to Friday of areas next to streets, walkways and public facilities, including around skips and dumping hotspots; herbicide monthly.

Civic Park (Ward 3): street cleaning Monday to Friday on all designated streets and walkways; open-space cleaning Monday to Friday of areas next to streets, walkways and public facilities, including around skips and dumping hotspots.

Elangeni: street cleaning Monday to Friday on all designated streets; open-space cleaning Monday to Friday of areas next to streets, public facilities and pedestrian routes; herbicide monthly on all streets and sidewalks.

Highway Park: street cleaning Monday to Friday on all designated streets and walkways; open-space cleaning Monday to Friday of areas next to streets, walkways and public facilities, including around skips and dumping hotspots; herbicide monthly on all streets and sidewalks.

Izinyoka: street cleaning Monday to Friday of Izinyoka, Walvis Street and the storm-water channel from TM Nande School to the corner of Walvis and Hall Street; open-space cleaning Monday to Friday of areas around skips, the Izinyoka and Azasani open spaces and the Terrence Ndanda area, including cleaning within informal settlements adjacent to Joe Slovo and Izinyoka; herbicide monthly on Walvis Street from TM Nande School to the corner of Walvis and Hall Street.

Mountainview: street cleaning Monday to Friday on all streets and sidewalks; open-space cleaning Monday to Friday of areas next to streets, public facilities and pedestrian routes, with attention to spaces along the perimeter fence and around Molloks and skips.

D'Almeida, Extension 23, Extension 13 and Tarka: open-space cleaning Monday to Friday of all open spaces, including areas next to streets, public facilities and pedestrian routes, and ravines adjacent to the areas.

Sinethemba (formal houses): street cleaning Monday to Friday as specified on all streets and sidewalks; open-space cleaning Monday to Friday of areas next to streets, public facilities and pedestrian routes; herbicide monthly on all streets and sidewalks.

Grass cutting standard: cut all grass from property boundary to road edge; cut everything inside the area and do not cut around weeds; grass and weeds at the base of light poles must also be cut.

Inspection and testing

• Pre-bidding testing is for the bidder's account.
• Where inspection, testing or analysis is a bid condition, the bidder's or contractor's premises must be open at all reasonable hours for inspection by the purchaser's representative.
• If inspections are decided on during the contract without being specified, the purchaser arranges and pays for them.
• Where goods or services comply, the purchaser bears the inspection cost; where they do not comply, the supplier bears the cost and the goods or services may be rejected.
• Rejected goods are held at the supplier's cost and risk and must be removed and replaced at the supplier's cost.

Collusive bidding

• Collusive bidding between firms in a horizontal relationship is prohibited under the Competition Act.
• Suspected restrictive practices may be referred to the Competition Commission; a guilty finding may invalidate the bid, terminate the contract, restrict the bidder from public-sector business for up to 10 years and lead to a damages claim.

Bid conduct

• Bidders may not contact the Municipality on any bid matter between bid opening and contract award; attempts to influence evaluation, comparison or award may result in rejection.
• Bids are opened immediately after the closing time; bidder names and, where practical, bid amounts may be read out on request, and received bids are recorded in a register open to public inspection.

Pricing

• Complete the pricing schedule in Section 2.2 and state the tender amount (VAT included) as rates.
• The cover page requires the bidder's name, trading name, address, telephone, cellphone, email, CSD registration number, B-BBEE level of contribution, locality (municipal area and province where the business is located), CIDB registration number (if applicable) and tender amount (VAT included) rates.

Document structure

• Section 1: invitation to tender, tender conditions and information, General Conditions of Contract, Special Conditions of Contract.
• Section 2: specifications and pricing schedule.
• Section 3: MBD1 bid requirements of the Mossel Bay Municipality.
• Section 4: MBD4 declaration of interest, MBD5 declaration for procurement above R10 million, MBD6.1 preference points claim form, municipal rates and taxes, authorised signatory, MBD8 declaration of past supply chain management practices, MBD9 certificate of independent bid determination.
• Section 5: declaration.
• Section 6: contract form, joint venture agreement, OHS.

Pricing

• Complete the pricing schedule in Section 2.2 and state the tender amount (VAT included) as rates.
• Prices may not vary from the quoted prices, except for authorised price adjustments or where the Municipality requests an extension of bid validity.

Payment

• Payment within 30 days of submission of an invoice or claim.
• Invoices must be accompanied by a copy of the delivery note and other contract obligations must be met.
• Payment in Rand unless otherwise stipulated.

Variation orders

• Changes up to 15% of the original contract value may be instructed.
• For measurable quantities the contractor may be asked to reduce unit prices, with no escalation.

Penalties

• Late delivery or non-performance: a penalty calculated on the delivered price of the delayed goods or unperformed services at the current prime interest rate for each day of delay.

Performance security

• To be furnished within 30 days of notification of award, in the amount stated in the Special Conditions of Contract.
• Form: bank guarantee, irrevocable letter of credit, or cashier's or certified cheque.
• Released within 30 days after completion of the supplier's performance obligations, including warranty obligations.

Other costs

• The successful bidder is liable for all duties and costs on legal documents establishing the contract, and for sureties, guarantees and retentions.
• The Municipality is not liable for expenses incurred in preparing and submitting the bid.
• If tender prices exceed available funds, the Municipality may negotiate to limit the work to fit the budget, before or after award.

Central Supplier Database

• Registration on the CSD is required; the Municipality may decline to award to unregistered suppliers.

Tax

• A SARS tax compliance status PIN must accompany the bid; each consortium or joint venture member must submit a separate PIN.
• The PIN is verified on the SARS website. No contract is concluded with a bidder whose tax matters are not in order.

CIDB

• Where applicable, the CIDB registration number must be included; the Municipality verifies it during evaluation.
• Suspended, inactive or deregistered CIDB status on the evaluation date makes the bid non-responsive.

Municipal rates and taxes

• Submit the bidder's and its directors'/members' municipal accounts for the month preceding the closing date.
• Arrears of more than three months without a settlement arrangement made before closing disqualify the bid.
• Tenants submit the current lease agreement; where the lease makes the bidder liable for rates and taxes, the municipal account of the premises is also required.
• Non-property owners submit an affidavit of non-ownership plus an affidavit from the property owner confirming the bidder is not liable for rates and taxes.
• Bidders or directors living outside South Africa submit an affidavit.

B-bbee

• Claim preference points with a sworn affidavit under the B-BBEE Codes of Good Practice, or a valid verification certificate.
• Verification agency certificates must show the SANAS logo, unique BVA number, bidder name and physical location, registration and VAT numbers, issue and expiry dates, certificate number, scorecard used (EME, QSE or Generic), agency name or logo, authorised signature and the B-BBEE status level.
• Accounting officer or registered auditor certificates must be on letterhead with practice numbers and show the entity details, the status level, and total black and black female shareholding.
• IRBA-approved auditor certificates must show the auditor's IRBA registration number and logo, a SASAE-format certificate reference, the codes applied, weighting points per scorecard element, the overall status level, and validity of 12 months from issue.
• Certificates must be originals or certified copies.

Compensation Commissioner

• A valid and relevant Letter of Good Standing must accompany the bid; each consortium or joint venture member must submit a separate one.
• If not attached, the Municipality may obtain it after closing, failing which the bid is disqualified.
• Proof of application must be followed by the original or copy by the final award date.
• A certificate expiring during the contract must be replaced within an agreed time.

Authorised signatory

• Attach a board, member, partner or trustee resolution authorising the signatory. A sole proprietor needs no resolution if the owner completes and signs.

Joint venture

• Submit the joint venture agreement, individual SARS tax PINs for every member, a profit and liability sharing agreement, and a board resolution consistent with the joint venture agreement.
• No amendments to the joint venture agreement without the Municipality's prior approval.

Other

• Section 5 declaration must be completed and signed by the authorised signatory.
• Bidders may not contact the Municipality about the bid between bid opening and contract award.

B-BBEE evidence

• A sworn affidavit under the B-BBEE Codes of Good Practice, or another requirement prescribed under the Broad-Based Black Economic Empowerment Act.
• Verification agency certificates must show the SANAS logo, unique BVA number, bidder name and physical location, registration and VAT numbers, issue and expiry dates, certificate number, scorecard used (EME, QSE or Generic), agency name or logo, authorised signature and the B-BBEE status level.
• Accounting officer or registered auditor certificates must be on letterhead with full contact details and practice numbers and show the entity details, the status level, and total black and black female shareholding.
• IRBA-approved auditor certificates must show the auditor's IRBA registration number and logo, a SASAE-format certificate reference, the codes applied, weighting points per scorecard element, the overall status level, and validity of 12 months from issue with both dates.
• Certificates must be originals or certified copies.

Locality points

• 50% of the 20 or 10 specific-goal points are allocated to locality.
• 80/20 system: 10 points for premises in the Mossel Bay municipal area; 6 points in the Garden Route District; 4 points in the Western Cape or other provinces.
• 90/10 system: 5 points for premises in the Mossel Bay municipal area; 3 points in the Garden Route District; 2 points in the Western Cape or other provinces.
• Only the single best-fitting category is awarded.
• Evidence: municipal account of the bidder's address as stated in the bid, or the latest lease agreement, or a sworn affidavit from the registered owner confirming occupancy.
• The business address in MBD6.1 must have been established or leased before the advertisement date; only fully operational premises qualify, and vacant erven, storage units and postal addresses do not.

Compulsory meetings

• Site, information or online briefing meetings are compulsory where specified in the advert; bids from non-attendees are not accepted.
• Bidders arriving or logging in 15 minutes or more after the start may not attend or sign the register; a delayed bidder must inform the contact person before the meeting starts and may attend only with the chairperson's and other bidders' permission.
• All joint venture partners must attend.

Compensation Commissioner

• A valid and relevant Letter of Good Standing from the Compensation Commissioner, or a copy, must accompany the bid; each consortium or joint venture member must submit a separate one.
• If not attached, the Municipality may obtain it after closing, failing which the bid is disqualified.
• Proof of application must be followed by the original or copy by the final award date; a certificate expiring during the contract must be replaced within an agreed time.
• The Municipality may decline to award if a valid certificate is not submitted in the requested time.

Workplace safety

• Safety measures such as nets and whistles must be in place to protect the public and property during grass cutting.
• PPE (safety boots, masks, reflective vests, overalls, gloves) is supplied by the Municipality for the first round of each financial year; thereafter the bidder supplies it.
• The service provider must obtain at least two quotations before an order is issued.
• Some areas are fouled with human and animal faeces; worker health and safety must be prioritised, including inoculation.

Functionality pre-evaluation

• Minimum qualifying score: 68 out of 85; lower scores are non-responsive.
• Company or joint venture experience in street cleaning, project management or waste management: 30 points.
• References in street cleaning, project management or waste management: 15 points.
• Vehicle: 40 points.

Preference points

• Responsive bids are scored on the 80/20 or 90/10 preference points system.
• Specific goals: 20 points under 80/20 or 10 points under 90/10, split equally between B-BBEE status level and locality.

Bid opening

• The tender box is emptied just after 12:00 on the closing date and all bids are opened in public.

Governing conditions

• The National Treasury General Conditions of Contract apply, together with the Special Conditions of Contract in the bid pack; where they conflict, the Special Conditions prevail.

Validity and award

• Bids remain valid for 120 days after the closing date.
• The Municipality may withdraw the invitation, re-advertise, reject any bid or accept part of it, and is not bound to accept the lowest bid or the highest-scoring bid.

Contract conclusion

• The successful bidder signs the agreement in Section 6; signing both parts concludes the contract.
• The Municipality may request an additional Service Level Agreement, which together with the signed bid document forms the full agreement.
• The Municipality may negotiate an extension or expansion of the contract if additional funds become available, following the prescribed legislative process.

Costs and liability

• The successful bidder is liable for duties and costs on legal documents establishing the contract and for sureties, guarantees and retentions.
• Where a contract was awarded on incorrect information, the Municipality may recover all costs, losses or damages.
• The Municipality is not liable for bid preparation and submission expenses.

Bidder conduct

• A bid may be rejected where the bidder or its directors abused the Municipality's supply chain management system, committed improper conduct, influenced or tried to influence an official or councillor, or offered any reward, gift, favour, hospitality or other benefit improperly in this or any past tender.
• Bidders may not contact the Municipality about their bid between bid opening and contract award; attempts to influence evaluation, comparison or award may result in rejection.

Opening and records

• Bids are opened immediately after the closing time; on request, bidder names and, where practical, bid amounts and alternative offers are read out, and received bids are recorded in a register open to public inspection.

Language and budget

• Contract documents are compiled in English and the English versions of referred documents apply.
• If tender prices exceed available funds, the Municipality may negotiate to limit the work to fit the budget, before or after award.

Subcontracting

• The contractor may not subcontract the whole contract, and may not subcontract any part without the Municipality's prior written consent, which may not be unreasonably withheld.
• Consent or appointment of a subcontractor does not create a contract between the Municipality and the subcontractor and does not relieve the contractor of any liability; the contractor remains liable for the acts, defaults and neglects of subcontractors, agents and employees.
• Consent is not required for the provision of labour, the purchase of materials in accordance with the contract, or the purchase or hire of construction equipment.

Joint ventures

• The joint venture agreement must be submitted with the bid; no amendments without the Municipality's prior approval, and continuing without approval may lead to cancellation as if for poor performance.
• A joint venture qualifies for B-BBEE points only as a legal entity, with a B-BBEE certificate issued in the joint venture's name.
• A joint venture qualifies for locality points only as a legal entity, using the lead partner's address per the joint venture agreement; where the split is 50/50, points follow the closest address.
• Every member must submit a valid SARS tax PIN individually, an agreement clearly setting out profit and liability sharing, and a board resolution consistent with the joint venture agreement.
• Functionality evaluation of a joint venture follows the functionality section.

Tax

• A SARS tax compliance status PIN must accompany the bid; each consortium or joint venture member must submit a separate PIN.
• If not attached, the Municipality may obtain it after closing, failing which the bid is disqualified; the PIN is verified on the SARS website.

Central Supplier Database

• Suppliers not yet registered must register without delay on the prescribed form; the Municipality may decline to award to unregistered suppliers.

CIDB (if applicable)

• The CIDB registration number must be included and is verified during evaluation; suspended, inactive or deregistered status on the evaluation date makes the bid non-responsive.

Municipal rates, taxes and charges

• Submit the bidder's and its directors'/members' municipal accounts for the month preceding the closing date.
• Arrears of more than three months without a settlement arrangement made before closing disqualify the bid; the settlement arrangement must be submitted with the bid.
• Tenants submit the current lease agreement showing that rental includes rates and taxes; where the lease makes the bidder liable, the municipal account of the premises is also required.
• Non-property owners submit an affidavit of non-ownership plus an affidavit from the property owner confirming the bidder is not liable for rates and taxes.
• Bidders or directors living outside South Africa submit an affidavit.

Authorised signatory

• Attach a board, member, partner or trustee resolution authorising the representative to submit the bid; a bid is eligible only if signed by the bidder or a duly authorised person.
• If the resolution is not attached, the Municipality may obtain it after closing, failing which the bid is disqualified; a sole proprietor needs no resolution if the owner completes and signs.

Compensation Commissioner

• A valid and relevant Letter of Good Standing, or a copy, must accompany the bid; each consortium or joint venture member must submit a separate one.
• If not attached, the Municipality may obtain it after closing, failing which the bid is disqualified; proof of application must be followed by the original or copy by the final award date.
• A certificate expiring during the contract must be replaced within an agreed time; the Municipality may decline to award if a valid certificate is not submitted in the requested time.

Completion of bid documents

• The original document must be fully completed and signed in black ink by the authorised signatory; Section 5 declaration must be completed, signed and returned or the bid is disqualified.
• Documents may not be retyped; the complete original must be returned and missing pages disqualify the bid.
• No unauthorised alterations; ambiguities must be cleared with the contact person before closing; the Municipality's document prevails in any inconsistency.

Samples and quantities

• Samples, if requested, must be provided with the bid or as stipulated.
• Where a specific number of items is called for, the Municipality may increase or decrease the number; if the successful bidder does not accept the change it is offered to the second-placed bidder.

Functionality pre-evaluation

• Minimum qualifying score: 68 out of 85; bids below this are non-responsive.
• Company or joint venture experience in street cleaning, project management or waste management: 30 points.
• References in street cleaning, project management or waste management: 15 points.
• Vehicle: 40 points.

Preference points

• Responsive bids are scored on the 80/20 or 90/10 preference points system.
• Specific goals: 20 points under 80/20 or 10 points under 90/10, split equally between B-BBEE status level and locality.

Other

• Bids are evaluated on responsiveness to the specifications and requirements and on the additional criteria in the bid documents.
• Award is under the Preferential Procurement Regulations, the Municipality's Supply Chain Management policy and the current Municipal Preferential Procurement Policy.