Supply of environmental monitoring instruments and consumables

Closing date: 16 October 2026 at 11:00

• Quotations advertised for minimum 7 days

No compulsory briefing or site visit stated

SCM contact:

• Name: Andiswa Charlie
• Role: Attention for submissions
• Telephone: 021 493 7149
• Email: [email protected]

Submission address:

• Email: [email protected]

Service/delivery address:

• Foreshore, Foretrust Building, Martin Hammerschlag Way, Cape Town, 8001

Department address:

• Nedbank Building, 63 Strand Street, Cape Town, 8000
• Private Bag PO Box 4390, Cape Town, 8000

Submission method: email only

• Address: [email protected]
• Closing: 16 October 2026 at 11:00
• Quotations must be on company letterhead with VAT per item, banking details, item descriptions, validity period, and CSD MAAA number
• Late submissions will not be accepted

Returnable forms:

• SBD 4 (Declaration of Interest): discloses state employment and conflicts of interest; false declarations disqualify the bid
• SBD 6.1 (Preference Points Claim): claims specific goals points under 80/20 system

Disqualification risks:

• Submission after closing date and time
• Unsigned or omitted returnable forms
• Failure to submit mandatory requirements
• Delivery of goods before official purchase order is received

Quotation validity: 90 days from closing date unless otherwise stated

• Prices must be firm until delivery; no price adjustments except for exchange rate fluctuations
• DFFE reserves right to negotiate with preferred tenderers

Preference point system: 80/20 (applies to quotations up to R1 000 000)

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Price scoring formula: Ps = 80(1 − (Pt − Pmin)/Pmin)

• Lowest acceptable tender receives maximum 80 price points

Specific goals (claim only one category for the 20 points):

• More than 50% Black ownership: 20 points
• More than 50% Women ownership: 20 points
• More than 50% ownership by people with disabilities: 20 points

Required evidence to claim specific goals:

• SBD 6.1 completed and signed
• SANAS/CIPC accredited B-BBEE certificate or sworn affidavit indicating ownership levels
• CIPC ownership certificate
• Medical certificate with practice number (if claiming disability)
• CSD registration report or MAAA number

Failure to submit proof for specific goals = no preference points awarded

DFFE may require substantiation of any claim before or after adjudication

Supply and delivery of environmental monitoring instruments and consumables to DFFE

Itemised requirements:

1. Bluetooth low energy pH and Temperature Data Logger — 7 units

• Long-term pH monitoring in fresh and salt water
• Rugged housing, accuracy ±0.10 pH units, deployable to 40 m depth

2. Replacement Electrode for pH/Temperature Data Logger — 12 units

• To be couriered when required

3. Maintenance Kit and Storage Solution for pH/Temperature Data Logger — 3 units

• To be couriered when required

4. Anti-Biofouling Copper Guard for pH/Temperature Data Logger — 12 units

5. Waterproof USB interface for pH/Temperature Data Logger — 1 unit

• For configuration and data offload

6. Pro Software for Mac and PC — 1 licence

• For use with item 5

7. Underwater temperature loggers — 30 units

• Dimensions: under 5 cm
• Durable, long-term outdoor and underwater marine use
• Waterproof: 30.5 m to 300 m depth
• Accuracy: ±0.2°C to ±0.5°C
• Operating range: −20°C to 70°C (air), −20°C to 50°C (water)

8. Waterproof USB interface for temperature loggers — 1 unit

• For configuration and data offload

9. Pro Software for Mac and PC — 1 licence

• For use with temperature loggers

10. Assembled Solar Radiation Shield for temperature loggers — 2 units

• For deployment in direct sunlight

11. Handheld rugged Multimeter — 2 units

• Outdoor use, measures pH, Conductivity, TDS, Salinity, Dissolved Oxygen

12. Courier costs — 3 trips

• For items that expire and should only be couriered when required

Brand flexibility: pictures and brand names are illustrative; similar or equivalent specifications accepted

Delivery: all delivery costs and applicable taxes (VAT, PAYE, income tax, UIF, SDL) must be included in bid price for delivery at prescribed destination

Pricing format: firm prices per item including VAT where applicable, on company letterhead with banking details

• All delivery costs and taxes (VAT, PAYE, income tax, UIF, SDL) included in bid price
• Prices firm until delivery; adjustments only for exchange rate fluctuations

Bid security: none stated

Payment terms: not specified

Financial capacity: none stated

Penalties: failure to deliver within agreed timelines may result in order cancellation and possible inclusion on National Treasury Database of Restricted Suppliers

Mandatory registrations and status:

• CSD registration: CSD registration report or MAAA number required
• Tax compliance: SARS Tax Status PIN or CSD number/report required
• Bidders must remain tax compliant for entire contract term (Income Tax Act, VAT Act)

B-BBEE requirements:

• SANAS/CIPC accredited B-BBEE certificate or sworn affidavit indicating ownership levels
• CIPC ownership certificate
• Joint ventures/partnerships: consolidated B-BBEE certificate in name of joined entities required

VAT registration:

• Compulsory registration if taxable supplies exceed R1 million in any 12-month period
• Voluntary registration permitted if exceeding R50 000 threshold

Returnable forms:

• SBD 4 (Declaration of Interest)
• SBD 6.1 (Preference Points Claim)

No CIDB grading required (goods supply, not construction)

No professional registration required

No local content percentage stated

No CIPC company registration explicitly required beyond ownership certificate

DFFE contractual rights:

• Right to perform due diligence on submitted information
• Right not to appoint any tenderer
• Right to request additional information to validate claims including preference points
• Right to negotiate prices with preferred tenderers in line with legislative requirements

Price terms:

• Prices firm until delivery unless exchange rate adjustment applies
• Quotation validity: 90 days from closing unless otherwise stated

Delivery terms:

• No goods or services to be delivered before official purchase order received
• Failure to deliver within agreed timelines may result in order cancellation and possible restriction on National Treasury Database of Restricted Suppliers

Fraudulent claims consequences:

• Disqualification from tendering process
• Recovery of costs, losses, damages
• Contract cancellation and damages claim
• Restriction from public sector business for up to 10 years
• Criminal prosecution referral

DFFE reservation rights:

• Perform due diligence during evaluation
• Not appoint any tenderer
• Negotiate prices with preferred tenderers per legislative requirements

Quotation validity: 90 days from closing date unless otherwise indicated by tenderer

Delivery requirement: tenderers must indicate delivery timelines and quotation expiry date

Mandatory requirements stated as N/A in document:

• Professional registration: not applicable
• Food Premises Certificate: not applicable

Bidders must submit all requested requirements with RFQ documents by closing date and time; non-compliance results in disqualification with no further evaluation.

80/20 preference point system confirmed for this tender

• Price: 80 points
• Specific goals: 20 points

Price formula: Ps = 80(1 − (Pt − Pmin)/Pmin)

• Maximum price points to lowest acceptable tender

Specific goals (one category only, 20 points):

• More than 50% Black ownership
• More than 50% Women ownership
• More than 50% ownership by people with disabilities

Required supporting documents:

• SBD 6.1 completed and signed
• B-BBEE certificate or sworn affidavit
• CIPC ownership certificate
• Medical certificate with practice number (disability claims only)
• CSD report or MAAA number

No minimum qualifying score stated