Supply and delivery of medium voltage cable accessories – western cape

Closing date: 10 December 2026 at 10:00.

Clarification meeting: 19 November 2026 at 10:00 — not compulsory but strongly recommended.

Tender advertised: 6 November 2026.

CCT tender representative

• Email: [email protected]

Submission address

Tender & Quotation Boxes Office

2nd Floor (Concourse Level)

Civic Centre

12 Hertzog Boulevard

Cape Town

Clarification meeting venue

Microsoft Teams

https://teams.microsoft.com/meet/317919611765332?p=UISCItWC4ycJp6gYwy

Meeting ID: 317 919 611 765 332

Passcode: Vr7gN6tA

Appeals and objections

• Email: [email protected]
• Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001
• Post: Private Bag X918, Cape Town 8000

Access to information

• Email: [email protected]
• Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001
• Post: Private Bag X918, Cape Town 8000

Data protection

• Email: [email protected]
• Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001
• Post: Private Bag X9181, Cape Town 8000

Supplier database registration

Supplier Management Unit, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town

• Telephone: 021 400 9242/3/4/5

Submission method: sealed envelope placed in the official tender box.

Tender box: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.

Tender box number: 236.

Envelope marking: tenderer's name and address, tender number 123G/2026/27, tender description, tender box number and closing date.

Closing time: 10:00.

If the offer is too large for the box or the box is full, enquire at the Tender Distribution Office for alternative instructions.

Returnable documents (Schedule F):

• F.1 Contract Price Adjustment: pricing adjustment mechanism.
• F.2 Certificate of Authority for Partnerships/Joint Ventures/Consortiums: authorises the signatory.
• F.3 Declaration for Procurement above R10 million: declares the bidder's status.
• F.4 Preference Points Claim Form: claims preference points under the Preferential Procurement Regulations 2022.
• F.5 Declaration of Interest State Employees (MBD 4 amended): discloses state employment links.
• F.6 Conflict of Interest Declaration: discloses any conflict.
• F.8 Authorisation for Deduction of Outstanding Amounts Owed to the CCT: authorises deductions.
• F.9 Certificate of Independent Tender Determination: certifies independent pricing.
• F.10 Proposed Deviations and Qualifications by Tenderer: lists any deviations.
• F.11 List of Other Documents Attached by Tenderer: lists attachments.
• F.12 Record of Addenda to Tender Documents: records addenda received.
• F.13 Information to Be Provided With the Tender: provides required information.
• F.14 Appeal Application: used only if appealing.

Also required: completed and signed Form of Offer and Acceptance (C.2.1) and any additional supporting documents.

Evaluation stages:

• Responsiveness check: all returnable documents completed and signed; mandatory requirements met.
• Preference points: claimed on Schedule F.4 under the Preferential Procurement Regulations 2022.
• Appointment: two tenderers per category may be appointed — a Main Contractor and an Alternative Contractor offering goods from a different manufacturer.
• Work allocation: purchase orders go first to the Main Contractor; if the Main Contractor cannot meet delivery or specification requirements, orders are cancelled and placed with the Alternative Contractor.
• Default process: if the Main Contractor continually fails, the CCT may initiate a default process and place orders with the Alternative Contractor until compliance is restored; if formally placed in default, the balance of the contract goes to the Alternative Contractor.
• If insufficient responsive bids are received, the CCT may appoint fewer tenderers or none.
• The CCT may cancel the tender before contract formation if needs change, funds are unavailable, no acceptable tenders are received, a material irregularity occurs, or market-related pricing cannot be negotiated.

Scope: manufacture, supply, delivery and off-loading of accessories for medium voltage power cables.

Contract period: not exceeding 36 months from commencement.

Quantities, item list and technical standards: set out in the price schedule (C.4) and specification (C.5).

Delivery: to the City of Cape Town, with off-loading by the supplier.

Work allocation: two contractors may be appointed per category (Main and Alternative), with orders placed first with the Main Contractor.

Pricing is submitted on the price schedule (C.4).

Contract price adjustment is governed by Schedule F.1.

The CCT may cancel the tender if market-related pricing cannot be negotiated.

Tender fee: R200.00 for a hard copy, non-refundable; not payable for website downloads.

Pricing: complete the price schedule (C.4); contract price adjustment per Schedule F.1.

Performance security: pro forma guarantee provided at Annexure C.

Advance payment guarantee: pro forma provided at Annexure D.

Insurance: broker's warranty at Annexure A.

Payment: subject to registration on the CCT Supplier Database and the National Treasury CSD; no orders or payments without registration.

The CCT may cancel the tender if funds are no longer available or if market-related pricing cannot be negotiated.

Registration:

• City of Cape Town Supplier Database: required; register when requested in writing within the stated period; applies individually to each joint venture party.
• National Treasury Central Supplier Database (CSD): required; register at https://secure.csd.gov.za when requested; applies individually to each joint venture party.

Returnable forms (Schedule F):

• F.2 Certificate of Authority for Partnerships/Joint Ventures/Consortiums.
• F.3 Declaration for Procurement above R10 million.
• F.4 Preference Points Claim Form (Preferential Procurement Regulations 2022).
• F.5 Declaration of Interest State Employees (MBD 4 amended).
• F.6 Conflict of Interest Declaration.
• F.8 Authorisation for Deduction of Outstanding Amounts Owed to the CCT.
• F.9 Certificate of Independent Tender Determination.
• F.10 Proposed Deviations and Qualifications by Tenderer.
• F.11 List of Other Documents Attached by Tenderer.
• F.12 Record of Addenda to Tender Documents.
• F.13 Information to Be Provided With the Tender.

Other obligations:

• Declare any conflict of interest in the tender submission.
• Have a firm intention and capacity to proceed with the contract.
• Abuse of the supply chain management system may lead to rejection, cancellation, restriction or other remedies.
• B-BBEE: claim preference points on Schedule F.4; no specific B-BBEE level threshold stated.

The contract includes an Occupational Health and Safety Agreement (C.3) that the successful tenderer must conclude with the City of Cape Town.

Contract period: not exceeding 36 months from commencement.

Appointment: two tenderers per category may be appointed — a Main Contractor and an Alternative Contractor.

Order allocation: purchase orders go first to the Main Contractor; if the Main Contractor cannot meet delivery or specification requirements, it must notify the CCT within 5 working days, orders are cancelled and placed with the Alternative Contractor.

Default process: if the Main Contractor continually fails, the CCT may initiate a default process; if formally placed in default, the balance of the contract goes to the Alternative Contractor.

Standby bidder: the CCT may identify a standby bidder at award, to be considered if the contract is terminated.

Cancellation: the CCT may cancel the tender before contract formation for changed circumstances, lack of funds, no acceptable tenders, material irregularity, or failure to agree market-related pricing.

Objections and complaints: written objection, complaint, query or dispute within 14 days of the decision or action, to the City Manager via the Legal Compliance Unit.

Appeals: written notice of appeal to the City Manager within 21 days of notification of the decision; must state reasons and remedy sought and include a copy of the notification.

Appeal administration fee: R300.00, payable at Municipal Offices or the Civic Centre, or by EFT to the CCT Nedbank account, reference 198158966; proof of payment required.

Vexatious appeals: a surcharge may be imposed, calculated as half of (administrative cost of the appeal + tender price).

Communication: only written communication from the Director: Supply Chain Management or nominee is binding on the CCT.

Preference points are claimed on Schedule F.4 under the Preferential Procurement Regulations 2022.

Returnable documents required for evaluation are listed in Annexure F.

Bidders may submit proposed deviations and qualifications on Schedule F.10.