Strandfontein sports ground: construction of new clubhouse including related external works

SCM enquiries

• Email: [email protected]

Information Officer (data protection)

• Email: [email protected]
• Additional contact details are in clause C.1.6.5.6 of the Tender Data.

Submission address

Tender Box 243

Tender & Quotation Box Office

2nd Floor (Concourse Level)

Civic Centre

12 Hertzog Boulevard

Cape Town

8001

Document collection address

Tender Distribution Office

2nd Floor (Concourse Level)

Civic Centre

12 Hertzog Boulevard

Cape Town

8001

Site visit venue

The site, c/o New Strandfontein Road & Spine Road

Strandfontein

At the temporary prefabricated unit

Submission method

• Sealed envelope delivered to Tender Box 243, Tender & Quotation Box Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
• Envelope must show the bidder's name and address, the tender number and title, the tender box number and the closing date.
• If the offer is too large for the box or the box is full, ask at the Tender Distribution Office counter for alternative instructions; the bidder remains responsible for ensuring the offer is lodged.
• Telegraphic, telephonic, telex, facsimile and email submissions are not accepted.
• Late tenders are not accepted.
• Tenders must be submitted on the issued tender documentation; printed Bills of Quantities in the same format as the issued electronic version may be used.

Returnable documents

• Form of Offer and Acceptance (C1.1): signed offer and acceptance of the contract terms.
• Tender Preference Claim Form (Table 1): claims preference points under the Preferential Procurement Regulations.
• All returnable schedules listed in Part C5 (C5.1 list and C5.2 schedules).
• Form of Performance Guarantee (C1.3) and Form of Advance Payment Guarantee (C1.4), where applicable.
• Occupational Health and Safety Agreement (C1.5).
• Protection of the Environment Declaration (C1.6).
• Contract of Temporary Employment as Community Liaison Officer (C1.8), where applicable.

Document collection

• Tender Distribution Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
• Collection hours: 08:30 to 15:00 on working days.
• Non-refundable tender fee: R300.00, payable by cash or EFT in favour of the City of Cape Town.

Evaluation stages

• Administrative compliance check: complete submission on the issued documentation, all returnable documents completed and signed, and the Form of Offer and Acceptance (C1.1) included.
• Eligibility check: CIDB contractor grading designation of 7GB or higher; registration on the required Supplier Databases (bidders not yet registered may be requested in writing to register within a stated period).
• Preference points: awarded under the Preferential Procurement Regulations and the City's SCM Policy to bidders meeting the HDI and/or RDP specific goals; the Tender Preference Claim Form (Table 1) must be submitted to claim points.
• No minimum qualifying score for functionality is stated in the available text.
• The 80/20 or 90/10 preference system is not specified in the available text.

Scope

• Construction of a new clubhouse at Strandfontein Sports Ground, including related external works.
• The contract is administered under the City of Cape Town's standard contract document, with the scope, engineering, procurement, construction and management requirements set out in Part C3 (C3.1 to C3.6).
• Site information is provided in Part C4.
• Pricing is based on the Bills of Quantities in Part C2.2 (pages 82 to 257) and the pricing assumptions in C2.1.
• The works are executed under the Occupational Health and Safety Agreement (C1.5) and the Protection of the Environment Declaration (C1.6).
• A Community Liaison Officer is engaged under the contract of temporary employment in C1.8.

Tender fee

• R300.00 non-refundable, payable by cash or EFT in favour of the City of Cape Town on collection of the documents.

Pricing

• Priced Bills of Quantities in Part C2.2, prepared on the issued format (layout, billed items and quantities).
• Pricing assumptions in Part C2.1 apply.

Guarantees

• Form of Performance Guarantee (C1.3) is a contract form.
• Form of Advance Payment Guarantee (C1.4) is a contract form.
• The guarantee amounts and percentages are not stated in the available text.

Payment terms, retention and liquidated damages are not stated in the available text.

Eligibility

• CIDB contractor grading designation: 7GB or higher.
• Registration on the City's Supplier Databases: bidders not yet registered may still submit but must register in writing within the period stated in any request.
• Bidders must meet the HDI and/or RDP specific goals to qualify for preference points.

Returnable forms

• Form of Offer and Acceptance (C1.1): signed offer and acceptance of the contract terms.
• Tender Preference Claim Form (Table 1): claims preference points.
• Form of Performance Guarantee (C1.3): contract guarantee form.
• Form of Advance Payment Guarantee (C1.4): contract guarantee form.
• Occupational Health and Safety Agreement (C1.5): commits the contractor to the OHS terms.
• Protection of the Environment Declaration (C1.6): commits the contractor to the environmental terms.
• Contract of Temporary Employment as Community Liaison Officer (C1.8): engagement terms for the CLO.
• All returnable schedules in Part C5 (C5.1 list and C5.2 schedules).

B-bbee

• No specific B-BBEE level or threshold is stated in the available text; preference points are claimed through the Tender Preference Claim Form under the Preferential Procurement Regulations and the City's SCM Policy.