Supply and delivery of 8 galvanised gabion baskets to ekznw didma reserve, cathedral peak

Closing date and time: 21 October 2026 at 11:00 AM

Compulsory briefing session / site visit: none (N/A).

Bidding procedure enquiries:

• Contact: Busi Mdunge
• Email: [email protected]

Technical information enquiries:

• Contact: Mziwakhe Ngcobo
• Email: [email protected]

Submission email: [email protected]

Submission method: email only, PDF format only.

Submission email: [email protected]

Closing time: 21 October 2026 at 11:00 AM. Late bids are not accepted.

One original set of bid documents must be submitted electronically; this set serves as the legal contract document after award.

Returnable forms (all mandatory unless noted):

• SBD 1 (Procurement Invitation) signed and completed, including SBD 4, SBD 6.1 and the signed Bid Submission Certificate.
• SBD 4 (Declaration of Interest): discloses any state employment or connections to the procuring institution; false declarations disqualify.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• SBD 3.1 (Pricing Schedule) or a quotation on company letterhead.
• Proof of authority to sign (e.g. company resolution).
• Proof of CSD registration.
• Technical data sheet/brochure demonstrating the quoted product meets specifications (mandatory).
• B-BBEE certificate or sworn affidavit (optional, required to claim preference points).

Disqualification risks:

• Any mandatory returnable document missing or incomplete.
• Quotation not meeting the detailed specifications.
• Bids received after the closing time.

Evaluation stages:

Stage 1 – Compliance with submission requirements (mandatory documents and conditions).

Stage 2 – Evaluation against technical specifications, including quality; may include due diligence interviews and reference checks.

Stage 3 – Price/preference evaluation: lowest acceptable price scores maximum points; preference points added.

Stage 4 – Tax compliance check (resident and foreign bidders).

Stage 5 – Award to highest combined score, subject to administrative documentation.

Preference point system: 80/20.

• Price: maximum 80 points.
• Specific goals: maximum 20 points.

Specific goals and points (80/20 system):

• B-BBEE Status Level 1 to 3: 8 points
• B-BBEE Status Level 4 to 6: 6 points
• B-BBEE Status Level 7 to 8: 2 points
• Supplier at least 51% Black-owned: 3 points
• Supplier at least 51% Black female-owned: 3 points
• Supplier at least 51% Black youth-owned: 1 point
• Supplier at least 51% owned by People with Disabilities: 1 point
• EME or QSE: 4 points

A valid B-BBEE certificate is required to earn specific goal points; without it, no specific goal points are awarded.

Supply and delivery of galvanised gabion baskets to reinforce stilling pond banks at a streamflow monitoring weir operated by the SAEON Grasslands node.

Item 1: Galvanised Gabion Basket 2m x 1m x 1m – quantity 6.

• Width 2m, height 1m, depth 1m.
• Centre division dividing the basket into two 1m³ cells.
• Standard double-twisted woven mesh with 80 x 100 mm openings.
• Mesh wire minimum diameter 2.7 mm.
• Lacing wire minimum 2.2 mm.
• Gal Class A Heavy Galvanised coating (minimum 240 g/m² zinc weight), compliant with SANS 675 / BS EN 10244-2.

Item 2: Galvanised Gabion Basket 1m x 1m x 1m – quantity 2.

• Width 1m, height 1m, depth 1m.
• Standard double-twisted woven mesh with 80 x 100 mm openings.
• Mesh wire minimum diameter 2.7 mm.
• Lacing wire minimum 2.2 mm.
• Gal Class A Heavy Galvanised coating (minimum 240 g/m² zinc weight), compliant with SANS 675 / BS EN 10244-2.

Delivery point: EKZNW Didma Nature Reserve, Cathedral Peak.

Coordinates: 28° 59' 41.5" S, 29° 14' 18.6" E.

Quotes must include delivery.

A technical data sheet demonstrating compliance with the specifications must be returned with the RFQ.

Contract period: once-off supply.

Pricing Schedule 3.1 items:

• Item 1: Galvanised Gabion Basket 2m x 1m x 1m – quantity 6.
• Item 2: Galvanised Gabion Basket 1m x 1m x 1m – quantity 2.
• Delivery to EKZNW Didma.

Complete total price excluding VAT, VAT, and total contract including VAT (ceiling price).

Price quoted is fully inclusive of all costs including delivery and taxes, in South African Rands.

Firm quantities; price schedule unchanged for contract duration.

NRF issues written purchase orders for actual quantities; contract ceiling price covers firm and potential future quantities.

Price adjustments only as authorised in Special Conditions of Contract; risk shared equally.

Pricing must be submitted on SBD 3.1 or company letterhead.

Price quoted in South African Rands, fully inclusive of all costs including delivery, VAT, income tax, UIF contributions and skills development levies.

Firm quantities for the contract period; delivery timing determined during the contract.

Contract ceiling price includes firm and potential future quantities; NRF pays only for verified deliveries.

Price adjustments only as authorised in Special Conditions of Contract; price risk shared equally.

No invoice approved or paid if delivery is not satisfactory.

No bid security, bonds, guarantees or retention specified.

Tax compliance:

• Submit SARS tax compliance status PIN, or a printed TCS certificate, or a CSD number if registered on CSD.
• Each party in a consortium/JV/sub-contracting arrangement must submit separate TCS/PIN/CSD.
• Bidders must not be persons in the service of the state, nor have directors/members who are.

CSD registration:

• Must be registered on the Central Supplier Database and provide the Master Registration Number.

B-bbee:

• Valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) required to claim preference points.
• B-BBEE status level contributes to specific goals points under the 80/20 system.

Foreign suppliers:

• Must complete the foreign supplier questionnaire in SBD 1; tax obligations apply if resident, has branch, permanent establishment, source of income, or is liable for taxation in RSA.

Fronting:

• NRF may investigate fronting; bidder must prove no fronting within 7 days of notification, else bid/contract invalidated and bidder may be restricted from public sector business for up to 10 years.

When working on NRF sites, all personnel must obtain safety induction.

Comply with the Occupational Health and Safety Act and site safety instructions.

PPE required at all times: closed safety shoes, hard hats, height safety equipment, high visibility vests.

Obey restricted access and speed limit signage.

Provide a valid Letter of Good Standing under the COID Act and furnish Compensation Commissioner registration number.

Enter into a Section 37.2 agreement (OHS Act) drafted by the NRF.

Maintain a health and safety plan at the work site.

Each team member (including sub-contracted personnel) must submit a signed indemnity form before entering the site.

The contracted party accepts liability for contraventions of the OHS Act.

The gabion baskets are required to reinforce stilling pond banks at a streamflow monitoring weir, supporting long-term environmental data collection for research and evidence-based policy.

Contract period: once-off supply.

Performance levels: NRF measures performance against set levels; failure has material adverse impact.

If performance levels are not met, the bidder must investigate and report root causes, promptly correct the failure, advise the NRF of remedial efforts, and take preventative measures.

Performance measurement: completeness of delivery checked against purchase order; no invoice approved or paid if delivery is unsatisfactory.

Communication: in writing (mail, delivery, email); must state contract number and purchase order number.

NRF may cancel the quotation before award if procurement no longer needed, no acceptable bids, material irregularity, or insufficient funds / price not market related.

NRF may negotiate price only with the winning bidder (or next ranked) if price is outside fair range.

Bidders must not attempt to influence evaluation or award; collusion, fraud or corruption leads to disqualification.

Fronting: bidder must prove no fronting within 7 days of notification; failure invalidates bid/contract and may lead to restriction from public sector business for up to 10 years.

Service provider obligations:

• Exercise reasonable skill, care and diligence.
• Deliver services during normal working hours (Monday to Friday, excluding public holidays, 08h30 to 17h00) or additional hours as reasonably required.
• Must not prejudice NRF operations.
• Submit information and reports as specified.

Communication: in writing (mail, delivery, email); state contract number and purchase order number.

Occupational health and safety obligations as detailed in health_safety section.

Evaluation follows five stages: compliance, technical evaluation (including quality and due diligence), price/preference (80/20), tax compliance, and award.

Specific goals points are awarded for B-BBEE status level, Black-owned, Black female-owned, Black youth-owned, People with Disabilities, and EME/QSE status, as detailed in the main evaluation criteria.