Supply and installation of 3 UPS systems and installation of existing UPS at ethekwini region, department of public works and infrastructure

Closing date: 27 October 2026 at 11:00

Compulsory briefing session: 23 October 2026 at 10:00, Ground floor Boardroom, Mayville Regional Office.

SCM enquiries (bid documents):

• Contact: Mrs. Thobeka Mcanyana
• Telephone: 066 5357 932
• Email: [email protected]

Technical enquiries (IT):

• Contact: Mr. Lesego Moruane
• Telephone: 087 761 7100
• Email: [email protected]

Submission address:

Department of Public Works & Infrastructure: eThekwini Region

455 A King Cetshwayo Highway

Mayville 4031

(Bid Box No 6 & 7)

Submission method: deposit in Bid Box No 6 & 7 at the Department of Public Works & Infrastructure, eThekwini Region, 455 A King Cetshwayo Highway, Mayville 4031.

Closing time: 11:00 on 27 October 2026.

Bids must be submitted on the official forms (not retyped), in a sealed envelope marked with the bid number, closing date, and bidder's name and address. Each page must be initialled. No corrections fluid; alterations must be initialled.

Late, telegraphic, telephonic, telex, facsimile, or email bids will not be accepted. Bids sent by post are only considered if received by the closing time.

Returnable forms (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as cover page.
• SBD 3.1 (Pricing Schedule – Firm Prices): firm prices only, valid 90 days.
• SBD 4 (Bidder's Disclosure): declaration of interest and independence.
• SBD 6.1 (Preference Points Claim): claim for specific goals.
• SBD 7 (Contract Form): to be signed by successful bidder.
• SBD 8 (Declaration of Past SCM Practices) and SBD 9 (Certificate of Independent Bid Determination) if applicable.
• Authority to Sign / Board Resolution: proof of signatory authority.
• Section C: Declaration that CSD information is correct and up to date.
• Section D: Official Briefing Session/Site Inspection Certificate.
• Proof of CSD registration, tax compliance PIN or CSD number, and B-BBEE certificate or sworn affidavit.

Disqualification risks: missing or unsigned forms, late submission, non-registration on CSD at closing, failure to meet mandatory requirements, or false declarations.

Evaluation is in phases:

Phase 1 – Administrative compliance: correctness of bid documents and CSD registration.

Phase 2 – Mandatory requirements (failure leads to immediate disqualification):

• CIDB registration grade 1EB or higher.
• Three reference letters and three awards or purchase orders for services rendered, not older than 5 years.
• Certificate of Electrical Compliance (COC).

Phase 3 – Specific goals (80/20 preference point system):

• Price: 80 points.
• Specific goals: 20 points total.
• Ownership by women: 10 points (proof: original EME/QSE sworn affidavit signed and dated by Commissioner of Oaths).
• Promotion of enterprises located in eThekwini Municipal area: 10 points (proof: municipal account depicting physical address of business, not older than 3 months, or lease agreement).

The Department reserves the right not to award to the lowest bidder.

Scope: Supply and install 3 UPS systems at eThekwini Region 2nd floor server room, eThekwini District and MEC's office, and install the existing UPS at the Main Server room. Department of Public Works and Infrastructure, eThekwini Region, 455A King Cetshwayo Highway 4001.

UPS units must meet the following specification:

• Configuration: Rack/Tower (rack kit included), dimensions 130mm (3U) x 440mm x 685mm.
• Topology: Online double-conversion with Power Factor Correction (PFC).
• Display: Multilingual graphical LCD.
• Efficiency: Up to 94% online, up to 98% high-efficiency mode.
• Energy metering: kWh display.
• Audible noise: Less than 45 dB at 1 m.

Electrical input:

• Hardwired terminal block.
• Nominal voltage: 200/208/220/230/240V.
• Input voltage range: 176–276V without derating (100–276V with derating).
• Frequency: 50/60 Hz auto-selection, range 40–70 Hz.
• THDI: Less than 5%.

Electrical output:

• Rating: 5000 VA / 4500 W (0.9 power factor).
• Nominal voltage: 200/208/220/230/240V selectable.
• Voltage regulation: ±1%.
• THDV: Less than 2% on linear loads.
• Output connections: 8 x IEC-320-C13, 2 x IEC-320-C19, hardwired terminal block.
• Overload capacity: 102–110% for 120s, 110–125% for 60s, 125–150% for 10s, over 150% for 500ms.

Battery:

• Sealed lead-acid, hot-swappable, with ABM technology.
• Runtime extendable with external battery modules (EBMs).
• Minimum 4 hours backup runtime required.
• Battery and inverter components must carry a minimum 5-year warranty.

Communications:

• USB, RS232, dry contact outputs, mini terminal blocks for Remote On/Off and Remote Power Off.
• Slot for optional communication card.
• Compatible with Intelligent Power Software Suite.

Environmental/standards:

• Operating temperature 0–40°C, humidity 0–95% non-condensing.
• Safety markings: IEC/EN 62040-1, UL 1778.
• EMC markings: IEC/EN 62040-2, FCC Class A.

Additional line items in pricing schedule:

• 2 x Skilled Artisan normal time labour.
• 2 x General Assistant normal time labour.
• 2 x 4mm 2 core + earth round white surfix cable, 200 metres.
• 2 x 30 Amp CBI 1 pole 6kA curve 2 circuit breakers.
• 1 x Existing UPS system installation (skilled/assistant artisan normal time labour).
• 1 x Testing and installation, issue of a partial compliance certificate (OHS Act).

The UPS units must meet specified technical standards: safety markings IEC/EN 62040-1 and UL 1778; EMC markings IEC/EN 62040-2 and FCC Class A. Testing and installation must result in the issue of a partial compliance certificate under the OHS Act.

Pricing must be on SBD 3.1 (Firm Prices). Only firm prices accepted; non-firm prices will not be considered. Offer valid for 90 days from closing date. Bid price includes VAT and all applicable taxes. Line items: 3 x UPS units as specified; 2 x Skilled Artisan normal time labour; 2 x General Assistant normal time labour; 2 x 4mm 2 core + earth round white surfix cable (200 metres); 2 x 30 Amp CBI 1 pole 6kA curve 2 circuit breakers; 1 x existing UPS system installation (skilled/assistant artisan normal time labour); 1 x testing and installation, issue of a partial compliance certificate (OHS Act). Sub-total, VAT at 15%, and grand total to be completed. Brand and model, country of origin, and compliance with specification or deviations to be stated. Delivery period: one (01) month. All delivery costs included.

Pricing schedule: SBD 3.1 (Firm Prices) – only firm prices accepted; non-firm prices (including exchange rate variations) will not be considered.

Offer validity: 90 days from closing date.

Bid price must include VAT and all applicable taxes; state amount in words.

Line items as per technical specifications; sub-total, VAT at 15%, and grand total to be completed.

Delivery period: one (01) month.

All delivery costs must be included in the bid price.

No bid security, guarantee, or retention mentioned.

Mandatory (disqualification if not met):

• CSD registration at closing time.
• CIDB registration grade 1EB or higher.
• Three reference letters and three awards/purchase orders for services rendered, not older than 5 years.
• Certificate of Electrical Compliance (COC).

Tax compliance:

• Valid SARS Tax Compliance Status (TCS) PIN or CSD number; each party in a consortium/JV/subcontract must provide separate.
• Bidders must not be persons in the service of the state, nor have directors/members who are.
• Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers.

B-bbee:

• B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points.
• Specific goals: 10 points for women ownership (original EME/QSE sworn affidavit signed and dated by Commissioner of Oaths); 10 points for enterprises located in eThekwini Municipal area (municipal account not older than 3 months or lease agreement).

Other:

• Section C: Declaration that CSD information is correct and up to date.
• Section D: Official Briefing Session/Site Inspection Certificate.
• Authority to Sign / Board Resolution required.

Specific goals (80/20 system): 10 points for ownership by women – proof: original EME/QSE sworn affidavit signed and dated by Commissioner of Oaths. 10 points for promotion of enterprises located in eThekwini Municipal area – proof: municipal account depicting physical address of business (not older than 3 months) or lease agreement. B-BBEE certificate or sworn affidavit required to claim preference points.

Installation must comply with the OHS Act, and a partial compliance certificate must be issued after testing and installation. Bidders must ensure safe installation practices.

The successful bidder will be required to sign a written contract (SBD 7). The contract is subject to the General Conditions of Contract (GCC) and any special conditions. The bid is subject to Treasury Regulations 16A, the Public Finance Management Act, and the KwaZulu-Natal Supply Chain Management Policy Framework. The Department reserves the right not to award to the lowest bidder. The UPS system must provide a minimum of 4 hours backup runtime, and battery and inverter components must carry a minimum 5-year warranty. All delivery costs must be included in the bid price.

Phase 1 – Administrative compliance: correctness of bid documents and CSD registration. Phase 2 – Mandatory requirements: CIDB grade 1EB or higher; three reference letters and three awards/purchase orders for services rendered not older than 5 years; certificate of electrical compliance (COC). Failure to meet mandatory requirements leads to immediate disqualification.

The Department reserves the right not to award to the lowest bidder. Evaluation follows phases: administrative compliance, mandatory requirements, then specific goals (80/20 system).