Request for quotation (RFQ) for occupational health, safety and environmental (ohse) agent services for the PRASA train control system(ptcs) d&c project, kwa-zulu natal region.

{"closingTime":"12:00"}

{"name":null,"email":"[email protected]","phone":"011 013 0169","department":null,"address":"ERVICES FOR THE PRASA TRAIN CONTROL SYSTEM(PTCS) D&C PROJECT,"}

Returnable Documents: Returnable Documents means all the documents, Sections and Annexures, as listed in the tables below. There are three types of returnable documents as indicated below and Respondents are urged to ensure that these documents are returned with the quotation based on the consequences of non-submission as indicated below: 15.1. Mandatory Returnable Documents Failure to provide Mandatory Returnable Documents at the Closing Date and time of this RFQ will result in a Respondent’s disqualification. Respondents are therefore urged to ensure that all documents are returned with their Quotations. SECTION 3

Bid response documents must be hand delivered to umjantshi house, 30 wolmaraans,

Company must have: 1) 50% of Directors/Owners with SHE training and SACPCMP registration; 2) One PrCHSA (National Diploma/B-Tech in Safety Management or NEBOSH, 3 years construction experience, SACPCMP registered); 3) Two PrCHSOs (National Diploma/Degree in Health & Safety or NEBOSH, 3 years experience, SACPCMP registered). Non-SA qualifications require SAQA approval. Must be tax compliant and registered on CSD. Foreign suppliers must complete a questionnaire.

Kwa-zulu natal region.

to be SAQA

approved for

appropriate

NQF Level.

Request For Quotation 10372984

N Evaluation Scoring Returnable Rating Score

o weight

CV shows a minimum of 3 1

years of experience.

CV shows experience of 2

over 3 to 4years.

Provide CV of

CV shows experience over 3 Construction Health &

3 4 to 5years. Experience to be in 10 Safety Officer

line with

CV shows experience over 4 construction

5 to 6 years. safety.

CV to show experience of 5

*Non-South African more than 6years.

qualifications to be

SAQA approved for

appropriate NQF

Level.

Request For Quotation 10372984

N Evaluation Scoring Returnable Rating Score

o weight

CV shows a minimum of 1

3years of experience.

CV shows experience of 2

over 3 to years.

Provide CV of

CV shows experience over 4 3 Construction Health &

4 to 5years. Experience to be in line 10 Safety Officer

with construction safety.

CV shows experience over 5 4

to 6 years.

CV to show experience of 5

*Non-South African more than 6years.

qualifications to be

SAQA approved for

appropriate NQF

Level.

Request For Quotation 10372984

A minimum of 60 points shall be attained for the bidder to be evaluated further.

Stage 3- Price and Specific Goals

The following formula, shall be used to allocate scores to the interested bidders:

The maximum points for this tender are allocated as follows:

Details points

Price 80

Specific goals 20

Total points for price and specific 100

Goals

Formulae for procurement of goods and services

Points awarded for price

The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis:

1 Organizational Experience 50

2 Qualifications and Experience of key personnel 50

Total 100

NB: Please ensure you supply separate Teams if you are tendering for more than one Project.

• Bidders are to provide 1 /awarded to your organisation

details and signed

Organizational/compa >R350k. reference letters (including

ny experience Two (2) construction related project name and duration)

OHSE Project for project(s) provided in

2 completed/awarded to your Table6.

Proof that your company >R350k

company has

• Reference letters to be on

completed OHSE Three (3) construction related the referring company 50

service on OHSE Project letterhead.

1 3 construction-related completed/awarded to your NB: The Bidder to ensure

Projects. company >R350k that the contact details and

Four (4) construction related email addresses of the

OHSE Project clients provided in Table6

OHSE PO/Award 4 completed/awarded to your are valid.

letter to be of a

company >R350k minimum of R350k. Supporting PO/Award

Five (5) construction related Letter/Agreement to be

to be accompanied company >R350k Supporting PO/Award

by a referral letter. Letter/Agreements to be

attached to each reference

letter.

*Non-South African

qualifications to be NB: Failure to provide

o weight

CV shows a minimum of 3 1

years of experience.

CV shows experience of 2

over 3 to 4years.

CV shows experience over 3 Construction Health &

3 4 to 5years. Experience to be in 10 Safety Officer

line with

CV shows experience over 4 construction

5 to 6 years. safety.

CV to show experience of 5

*Non-South African more than 6years.

qualifications to be

o weight

CV shows a minimum of 1

3years of experience.

CV shows experience of 2

over 3 to years.

CV shows experience over 4 3 Construction Health &

4 to 5years. Experience to be in line 10 Safety Officer

with construction safety.

CV shows experience over 5 4

to 6 years.

CV to show experience of 5

*Non-South African more than 6years.

qualifications to be

below and note that, non-South African qualifications to be SAQA approved for

appropriate NQF Level.

CONSTRUCTION HEALTH AND SAFETY AGENT (PrCHSA)

qualifications

to be SAQA

approved for

appropriate

non-South African qualifications to be SAQA approved for appropriate NQF Level.

1.1.1 CONSTRUCTION HEALTH AND SAFETY AGENT (PrCHSA)

Tax compliance central

Tax compliance status system pin code from the south african revenue service

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through

Tcs pin is available but the bidder is registered on the central supplier

Csd number

Csd number must be provided

Central supplier database (csd), a csd number must be provided

Central supplier database

Central Supplier Database (CSD) which has been

Treasury e-Tender Publication Portal, (www.etenders.gov.za), on CIDB website for construction related

Respondent’s disqualification. Respondents are therefore urged to ensure that all documents are returned with their

Details for the professional staff, the minimum qualifications above are outlined

below and note that, non-South African qualifications to be SAQA approved for

in response to it. Please note that PRASA reserves the right to

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

A tax compliance status system pin code from the south african revenue service

B-BBEE Minimum Level: 05

Points Allocation: 80 points

B-BBEE Details: nt system.)

Number of Number of

points points

claimed

allocated (80/20 Acceptable evidence to be provided by

The specific goals allocated points (80/20 system) system) bidder

in terms of this tender

(To be (To be

completed by completed

the organ of by the

state) tenderer)

Certified copy of ID Documents of the

Owners

Black Women Owned 05

Certified copy of ID Documents of the

Owners

Black Youth Owned

Certified copy of ID Documents of the

Owners and Doctor’s note confirming the

Owned by Black People with 05

disability

Disabilities

Entities with B- BBEEE contributor 05 B-BBEE Certificate / Affidavit

status of at least level 2

Total 20

Request For Quotation 10372984 18

Section 4

Pricing and delivery schedule

Respondents are required to complete the attached Pricing Schedule Section 8

1 Prices must be quoted in South African Rand, inclusive of all applicable taxes.

2 Price offer is firm and clearly indicate the basis thereof.

3 Pricing Bill of Quantity is completed in line with schedule if applicable.

4 Cost breakdown must be indicated.

5 Price escalation basis and formula must be indicated.

6 To facilitate like-for like comparison bidders must submit pricing strictly in accordance with this price schedule and

not utilise a different format. Deviation from this pricing schedule could result in a bid being declared non-responsive.

7 Please note that should you have offered a discounted price(s), PRASA will only consider such price discount(s) in

the final evaluation stage on an unconditional basis.

8 Respondents are to note that if price offered by the highest scoring bidder is not market related, PRASA may not

award the contract to the Respondent. PRASA may:

9 negotiate a market-related price with the Respondent scoring the h

3.2. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference

points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer

will be allocated points based on the goals stated in table 1 below as may be supported by proof/

documentation stated in the conditions of this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

points points

claimed

allocated (80/20 Acceptable evidence to be provided by

The specific goals allocated points (80/20 system) system) bidder

in terms of this tender

(To be (To be

completed by completed

the organ of by the

state) tenderer)

Black Women Owned 05

Owners and Doctor’s note confirming the

Owned by Black People with 05

disability

Entities with B- BBEEE contributor 05 B-BBEE Certificate / Affidavit

status of at least level 2

Total 20

BID NUMBER: 10372984 CLOSING DATE: 2026 TIME: 12:00 (noon)

Occupational health, safety and environmental (ohse) agent

Services for the PRASA train control system(ptcs) d&c project,

do so, PRASA reserves the right to award the business to the next highest ranked Respondent provided that he/she

is still prepared to provide the required goods at the quoted price.

or rejection by PRASA’s Legal Counsel, prior to consideration for an award of business.

10 national treasury’s central supplier database

Respondents are required to self-register on National Treasury’s Central Supplier Database (CSD) which has been

established to centrally administer supplier information for all organs of state and facilitate the verification of certain

key supplier information. PRASA is required to ensure that price quotations are invited and accepted from

prospective bidders listed on the CSD. Business may not be awarded to a respondent who has failed to register on

the CSD. Only foreign suppliers with no local registered entity need not register on the CSD. The CSD can be

accessed at https://secure.csd.gov.za/.

staff with the following key professional expertise:

a)50% of Director/Owner(s) of the company have training in SHE and registered

on SACPCMP.

b) One Health and Safety Agent (PrCHSA) and SACPMP registered.

a)

c)Two Construction Health and Safety Officer (PrCHSO) and SACPMP

registered

b) a) National Diploma/B-Tech in Safety Management or NEBOSH General Safety

b) 3 Years’ experience in construction.

Request For Quotation 10372984

c) Valid professional registration with the South African Council for the Project

and Construction Management Professional (SACPCMP).

CONSTRUCTION HEALTH AND SAFETY OFFICER (PrCHSO)

a) Be in possession of National Diploma or Degree in Health & Safety Management

or NEBOSH International General Construction Health & Safety Certificate

c)

b) 3 Years’ experience in construction as a Safety Officer/Manager.

c) Valid professional registration with The South African Council for the Project and

Construction Management Professions (SACPCMP)

Stage 1B –Other Mandatory Requirements

o weight

CV shows a minimum of 3 years of 1

experience.

CV shows experience of over 3 to 2

Provide CV of 4years.

Construction 2 CV shows experience over 4 to 5years. Experience to be 3 30 Health & Safety

in line with Agent CV shows experience over 5 to 6 years. 4

construction

CV to show experience of more than safety. 5

6years.

*Non-South

I, the undersigned, (name)............................................................................... in submitting the

accompanying bid, do hereby make the following statements that I certify to be true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and complete

in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation, communication,

agreement or arrangement with any competitor. However, communication between partners in a joint venture or

consortium2 will not be construed as collusive bidding.

3.4 In addition, there have been no consultations, communications, agreements or arrangements with any competitor

regarding the quality, quantity, specifications, prices, including methods, factors or formulas used to calculate

prices, market allocation, the intention or decision to submit or not to submit the bid, bidding with the intention not

to win the bid and conditions or delivery particulars of the products or services to which this bid invitation relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly,

to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

3.5 There have been no consultations, communications, agreements or arrangements made by the bidder with any

official of the procuring institution in relation to this procurement process prior to and during the bidding process

except to provide clarification on the bid submitted where so required by the institution; and the bidder was not

involved in the drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices

related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for

investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No

and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or

may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in

terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6

Of PFMA SCM instruction /22 on preventing and combating abuse in the supply

required by the RSR.

Construction

• Induction and Training on SHE issues with regards to the construction site.

• SHE Monthly Inspections and Monitoring

• Ensure occurrence management and Contingency Plans are integrated with

Contractor’s SHE Plan.

• Maintain Risk Register for the Project (Conduct, Monitor and Review Risk

Assessments)

• Approve Method Statements in relation to SHE.

• Conduct incident investigations as and when incidents occur.

• Generate Safety Health and Environmental (SHE) statistics.

• Conduct SHE monthly audit and submit a monthly report.

• Ensure the contractor closes all audit findings as per timelines

• Attend progress meetings

• Present audit report at progress meetings

• Ensure construction is in accordance with the Health, Safety and Environmental

• Specifications.

• Ensure legal compliance with NEMA, Construction Regulations 2014 and

• Ensure rehabilitation of construction site is done.

• Close-Out Report.

• Consolidated Project Risk Register.

a) Details On the Preferred Solution

Occupational Health, Safety and Environmental (OHSE) Services.

b) Scope of work for the Proposed Project

i. One Pr Construction Health and Safety Agent (PrCHSA).

ii. Two full-time Pr Construction Health and Safety Officer (PrCHSO.

iii. Draft site-specific Safety Health and Environmental Specifications.

iv. Construction Work Permit application on behalf of PRASA.

v. Draft and Review Risk Registers as and when required.

vi. Ensure that the Agreement in terms of Section 37.2 of the OHS Act is done.

vii. Assess the Contractors Health and Safety Plan, which would be prepared based on the Health

and Safety Specifications. Ensure that the said Health and Safety Plan complies with the

while performing the work and has included safe work procedures (Method Statements) to

mitigate, reduce or control the hazards identified.

viii. Should the Plan not comply fully, the Agent will be required to direct the Contractor to make the

necessary changes so that the approved Health and Safety Plan is compliant to the

ix. Ensure that the Health and Safety Plan and all the other required record documents (e.g.

Appointments, Inspection, Compliance Certificates, “as built” documents, etc.) are kept in the

Contractor’s SHE File on site.

x. Conduct inductions as and when required.

xi. Ensure that the said EMP complies with the Specifications, has addressed all the identified and

likely hazards that would be encountered while performing the work, and has included safe work

procedures (method statements) to mitigate, reduce or control the hazards identified.

xiii. OHSE Agent together with the PRASA Team will scrutinize the construction process flow or

program to ensure that interface is identified and that procedures are in place that will provide

safe railway operations in accordance with SANS 3000.

xiv. Ensure care is taken not to interfere with or damage any services within the immediate

environment.

xv. Audit the Contractors work monthly to ensure compliance to the agreed (Occupational Health,

Safety and Environmental (SHE) Plan, and that any Sub-contractor also complies with the

agreed Plan. Furthermore, stop the Principal Contractor and or its Sub-contractor(s) should they

not comply with the agreed safe working procedure.

xvi. Attend Project Meetings, produce reports and present reports at each meeting.

xvii. Ensure all Sub-contractor’s SHE Files are approved as per PRASA SHE File Guidelines.

xviii. Ensure that the Principal Contractor has corrected the defects reported in the Client’s Monthly

xix. Ensure that, should any changes be brought about to the design or construction, sufficient SHE

information is available to the Principal Contractor to execute work. (Method Statements) to be

approved.

xx. Ensure that the Contractors comply with the Construction Regulations of 2014, Occupational

xxii. Where a Client requires additional work to be performed as a result of a design change or an

error in construction due to the actions of the client, the OHSE Agent must ensure that sufficient

safety information is available to execute the required work safely (task risk assessment).

xxiii. Where a fatality or permanent disabling injury occurs on a construction site, the OHSE Agent

must ensure compliance with Section 24 of the OHS Act, in accordance with Regulations 8 and

9 of the General Administrative Regulations, 2014. Furthermore, OHSE Agent must compile an

incident report that includes the measures that the Contractor must implement to ensure a safe

construction site as far as is reasonably practicable.

xxiv. The Agent shall be familiar with the restrictions to access, and other matters as stated but not

restricted to the SPK 7/1 (Specification for Works on, Over, Under or Adjacent to Railway Lines

and near High Voltage Equipment) and [Safety Arrangements and Procedural Compliance with

the Occupational Health and Safety Act, 1993 (Act No. ) and Applicable Regulations.

xxv. The Agent shall ensure that the Principal Contractor complies with all contract and legislation

issues, especially the OHS Act , Construction Regulation 2014 and NEMA KZN-PRASA TRAIN CONTROL SYSTEM D&C PROJECT OHSE SPECIFICATION-Final

Request For Quotation 10372984 32

1998 and its Regulations.

xxvi. The Agent shall ensure Method Statement, Risk Assessments, Toolbox Talks, DSTI’s, are

conducted.

xxvii. Where Occupational Permits are required, OHSE Agent to ensure compliance with Electrical

xxviii. Track expiry of Site Access Certificate and ensure application for Site Access Certificate

renewal is done in advance.

xxix. Evaluate the Principal Contractor’s consolidated SHE File before handover to PRASA.

xxx. Ensure the entire construction site – i.e. campsite, laydown areas, adjacent areas, etc. are

cleared and rehabilitated.

xxxi. Submit Close-Out Report at the end of the Project.

c) Other related projects in the vicinity

a. GSM-R Network Upgrading Project

b. Regional Recovery Project.

1. Technical specifications related to this project (65%) threshold

1.1 TECHNICAL STAFF REQUIREMENTS – This is a mandatory requirement, failure to submit these,

staff with the following key professional expertise:

a. 50% of Director/Owner(s) of the company have training in SHE and registered on SACPCMP

b. One Construction Health and Safety Agent (PrCHSA) and SACPMP registered

c. Two Construction Health and Safety Officer (PrCHSO) and SACPMP registered

a) National Diploma/B Tech in Safety Management or NEBOSH General Safety Certificate

b) 3 Years’ experience in construction

c) Valid professional registration with The South African Council for the Project and

Construction Management Professions (SACPCMP).

1.1.2 CONSTRUCTION HEALTH AND SAFETY OFFICER (PrCHSO)

a) Be in possession of National Diploma or Degree in Health & Safety Management or NEBOSH

b) 3 Years’ experience in construction as a Safety Officer/Manager

c) Valid professional registration with The South African Council for the Project and Construction

Management Professions (SACPCMP)

Without prejudice to any other rights of PRASA under these conditions, the Supplier warrants that the items are in

accordance with PRASA’s requirements, and fit for the purpose for which they are intended, and will remain free from

defects for a period of one year (unless another period is stated in the Order) from acceptance of the items by PRASA.

The Supplier indemnifies PRASA against all actions, suits, claims, demands, costs, charges and expenses arising in

connection therewith arising from the negligence, infringement of intellectual or legal rights or breach of statutory duty of

the Supplier, his subcontractors, agents or servants, or from the Supplier’s defective design, materials or workmanship.

The Supplier indemnifies PRASA against claims, proceedings, compensation and costs payable arising out of

infringement by the Supplier of the rights of others, except an infringement which arose out of the use by the Supplier of

things provided by PRASA.

Assignment and sub-contracting

The successful Respondent awarded the contract may only enter into a subcontracting arrangement with PRASA’s prior

approval. The contract will be concluded between the successful Respondent and PRASA, therefore, the successful

Respondent and not the sub-contractor will be held liable for performance in terms of its contractual obligations.

Governing law

The order/contract is governed by the law of the Republic of South Africa and the parties hereby submit to the non-

exclusive jurisdiction of the South African courts.

20260710 KZN-PRASA TRAIN CONTROL SYSTEM D&C PROJECT OHSE SPECIFICATION-Final

Request For Quotation 10372984 32

Section 6

Sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles

of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South

Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration

in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that

person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a

controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of

sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest

in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the

procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a

controlling interest in the enterprise have any interest in any other related enterprise whether or not they are

bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively,

the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

20260710 KZN-PRASA TRAIN CONTROL SYSTEM D&C PROJECT OHSE SPECIFICATION-Final

Request For Quotation 10372984 32

connection therewith arising from the negligence, infringement of intellectual or legal rights or breach of statutory duty of

the Supplier, his subcontractors, agents or servants, or from the Supplier’s defective design, materials or workmanship.

Request For Quotation 10372984 32

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed,

based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown

and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1

of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2,

the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that

the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

or indirectly to canvass any SCM Officer(s) or PRASA employee in respect of this RFQ between the closing date

and the date of the award of the business.

Status system pin: or supplier maaa............

DATABASE No: .....

2.1 ARE YOU THE Yes No 2.2 ARE YOU A FOREIGN Yes No

Representative in [if yes enclose goods /services /works [if yes, answer

/Services /works below]

Offered?

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for

(SARS) and if not register as per 2.3 Below.

Stage 1A – Mandatory Requirements

If you do not submit/meet the following mandatory documents/requirements, you will be automatically

disqualified.

Only bidders who comply with stage 1A will be evaluated further.

Description of requirement

No. Compliant

OHSE Company/organization to provide qualified and experienced professional

staff with the following key professional expertise:

a)50% of Director/Owner(s) of the company have training in SHE and registered

on SACPCMP.

b) One Health and Safety Agent (PrCHSA) and SACPMP registered.

a)

c)Two Construction Health and Safety Officer (PrCHSO) and SACPMP

registered

Details for the professional staff, the minimum qualifications above are outlined

below and note that, non-South African qualifications to be SAQA approved for

appropriate NQF Level.

CONSTRUCTION HEALTH AND SAFETY AGENT (PrCHSA)

The desired minimum qualifications for the Agent are outlined below:

b) a) National Diploma/B-Tech in Safety Management or NEBOSH General Safety

Certificate.

b) 3 Years’ experience in construction.

Request For Quotation 10372984

c) Valid professional registration with the South African Council for the Project

and Construction Management Professional (SACPCMP).

CONSTRUCTION HEALTH AND SAFETY OFFICER (PrCHSO)

The desired minimum qualifications for the Officer are outlined below:

a) Be in possession of National Diploma or Degree in Health & Safety Management

or NEBOSH International General Construction Health & Safety Certificate

c)

b) 3 Years’ experience in construction as a Safety Officer/Manager.

c) Valid professional registration with The South African Council for the Project and

Construction Management Professions (SACPCMP)

Stage 1B –Other Mandatory Requirements

If you do not submit/meet the following mandatory documents/requirements, PRASA may request the bidder to

submit the information within five (5) working days. Should this information not be provided, your bid proposal will

be disqualified.

Only bidders who comply with stage 1B will be evaluated further.

No. Description of requirement

a) Supply of valid SARS Pin

b) CSD supplier registration number

c) Completion of ALL RFP documentation (includes ALL declarations,

ALL Standard Bidding Documents (SBD) and Commissioner of Oath

d) Signed Joint Venture, Consortium Agreement or

Partnering Agreement signed by all parties (if applicable). The agreement

should indicate the leading bidder where applicable.

STAGE 2 - Technical / Functionality Requirements

Qualifying bidders shall be evaluated on technicality / functionality after meeting all compliance requirements outlined

above. The minimum threshold for the technical/functional requirements is 65%. Bidders who score below this

minimum requirement shall not be considered for further evaluation in stage 3.

Request For Quotation 10372984

Details of the technical/functional requirements are presented below:

Item criteria weight / scoring

1 Organizational Experience 50

2 Qualifications and Experience of key personnel 50

Total 100

NB: Please ensure you supply separate Teams if you are tendering for more than one Project.

Suppliers must state the particulars of the works successfully carried out

Value of ohse works contract

Client tel. Number nature of works

For which supplier was /project

Directly responsible period

For

Request For Quotation 10372984

Technical Scoring Matrix

N Evaluation Scoring Returnable Rating Score

o weight

One (1) construction related Complete Table6 above.

OHSE Project completed

• Bidders are to provide 1 /awarded to your organisation

details and signed

Organizational/compa >R350k. reference letters (including

ny experience Two (2) construction related project name and duration)

OHSE Project for project(s) provided in

2 completed/awarded to your Table6.

Proof that your company >R350k

company has

• Reference letters to be on

completed OHSE Three (3) construction related the referring company 50

service on OHSE Project letterhead.

1 3 construction-related completed/awarded to your NB: The Bidder to ensure

Projects. company >R350k that the contact details and

Four (4) construction related email addresses of the

OHSE Project clients provided in Table6

OHSE PO/Award 4 completed/awarded to your are valid.

letter to be of a

company >R350k minimum of R350k. Supporting PO/Award

Five (5) construction related Letter/Agreement to be

OHSE Project attached to each reference

5 Each PO/Award letter completed/awarded to your letter.

to be accompanied company >R350k Supporting PO/Award

by a referral letter. Letter/Agreements to be

attached to each reference

letter.

*Non-South African

qualifications to be NB: Failure to provide

SAQA approved for corresponding reference

appropriate NQF letter(s) for the projects

Level. listed in Table6 will lead to

the disregard of those

project(s)

Request For Quotation 10372984

N Evaluation Scoring Returnable Rating Score

o weight

CV shows a minimum of 3 years of 1

experience.

CV shows experience of over 3 to 2

Provide CV of 4years.

Construction 2 CV shows experience over 4 to 5years. Experience to be 3 30 Health & Safety

in line with Agent CV shows experience over 5 to 6 years. 4

construction

CV to show experience of more than safety. 5

6years.

*Non-South

African

PS = 80 (1 − Pt−Pmin)

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

Request For Quotation 10372984

Points awarded for specific goals

3.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference

points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer

will be allocated points based on the goals stated in table 1 below as may be supported by proof/

documentation stated in the conditions of this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Request For Quotation 10372984

Points awarded for specific goals

3.2. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference

points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer

will be allocated points based on the goals stated in table 1 below as may be supported by proof/

documentation stated in the conditions of this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of Number of

points points

claimed

allocated (80/20 Acceptable evidence to be provided by

The specific goals allocated points (80/20 system) system) bidder

in terms of this tender

(To be (To be

completed by completed

the organ of by the

state) tenderer)

Certified copy of ID Documents of the

Owners

Black Women Owned 05

Certified copy of ID Documents of the

Owners

Black Youth Owned

Certified copy of ID Documents of the

Owners and Doctor’s note confirming the

Owned by Black People with 05

disability

Disabilities

Entities with B- BBEEE contributor 05 B-BBEE Certificate / Affidavit

status of at least level 2

Total 20

Request For Quotation 10372984 18

Section 4

Pricing and delivery schedule

Respondents are required to complete the attached Pricing Schedule Section 8

1 Prices must be quoted in South African Rand, inclusive of all applicable taxes.

2 Price offer is firm and clearly indicate the basis thereof.

3 Pricing Bill of Quantity is completed in line with schedule if applicable.

4 Cost breakdown must be indicated.

5 Price escalation basis and formula must be indicated.

6 To facilitate like-for like comparison bidders must submit pricing strictly in accordance with this price schedule and

not utilise a different format. Deviation from this pricing schedule could result in a bid being declared non-responsive.

7 Please note that should you have offered a discounted price(s), PRASA will only consider such price discount(s) in

the final evaluation stage on an unconditional basis.

8 Respondents are to note that if price offered by the highest scoring bidder is not market related, PRASA may not

award the contract to the Respondent. PRASA may:

9 negotiate a market-related price with the Respondent scoring the highest points;;

10 if that Respondent does not agree to a market-related price, negotiate a market-related price with the Respondent scori

the second highest points;

11 if the Respondent scoring the second highest points does not agree to a market-related price, negotiate a market-

related price with the Respondent scoring the third highest points;

12 If a market-related price is not agreed with the Respondent scoring the third highest points, PRASA must cancel

the RFQ.

I / We ______________________________________________________________ (Insert Name of Bidding Entity) of

_____________________________________________________________________ code _________________

(Full address) conducting business under the style or title of: _________________________________________

represented by: ________________________________________________________________ in my capacity as:

____________________________________________________________________ being duly authorised, hereby

offer to undertake and complete the above-mentioned work/services at the prices quoted in the bills of quantities /

schedule of quantities or, where these do not form part of the contract, at a lumpsum, of R

_________________________________________________________________ (amount in numbers);

______________________________________________________________ (amount in words) Incl. VAT.

DELIVERY PERIOD: Suppliers are requested to offer their earliest delivery period possible.

Delivery will be effected within ............. working days from date of order. (To be completed by Service provider)

20260710 KZN-PRASA TRAIN CONTROL SYSTEM D&C PROJECT OHSE SPECIFICATION-Final

Request For Quotation 10372984 32

Section 5

PRASA general conditions of purchase

General

PRASA and the Supplier enter into an order/contract on these conditions to supply the items (goods/services/works) as

described in the order/contract.

Conditions

These conditions form the basis of the contract between PRASA and the Supplier. Notwithstanding anything to the

contrary in any document issued or sent by the Supplier, these conditions apply except as expressly agreed in writing by

PRASA.

No servant or agent of PRASA has authority to vary these conditions orally. These general conditions of purchase are

subject to such further special conditions as may be prescribed in writing by PRASA in the order/contract.

Price and payment

The price or rates for the items stated in the order/contract may include an amount for price adjustment, which is calculated

in accordance with the formula stated in the order/contract.

The Supplier may be paid in one currency other than South African Rand. Only one exchange rate is used to convert

from this currency to South African Rand. Payment to the Supplier in this currency other than South African Rand, does

not exceed the amounts stated in the order/contract. PRASA pays for the item within 30 days of receipt of the Suppliers

correct tax invoice.

Delivery and documents

The Supplier’s obligation is to deliver the items on or before the date stated in the order/contract. Late deliveries or late

completion of the items may be subject to a penalty if this is imposed in the order/contract. No payment is made if the

Supplier does not provide the item as stated in order/contract.

Where items are to be delivered the Supplier:

Clearly marks the outside of each consignment or package with the Supplier’s name and full details of the destination in

accordance with the order and includes a packing note stating the contents thereof; On dispatch of each consignment,

sends to PRASA at the address for delivery of the items, an advice note specifying the means of transport, weight, number

of volume as appropriate and the point and date of dispatch; Sends to PRASA a detailed priced invoice as soon as is

reasonably practical after dispatch of the items, and states on all communications in respect of the order the order number

and code number (if any).

Containers / packing material

Unless otherwise stated in the order/contract, no payment is made for containers or packing materials or return to the

Supplier.

Title and risk

Without prejudice to rights of rejection under these conditions, title to and risk in the items passes to PRASA when

accepted by PRASA.

20260710 KZN-PRASA TRAIN CONTROL SYSTEM D&C PROJECT OHSE SPECIFICATION-Final

Request For Quotation 10372984 32

Rejection

If the Supplier fails to comply with his obligations under the order/contract, PRASA may reject any part of the items by

giving written notice to the Supplier specifying the reason for rejection and whether and within what period replacement

of items or re-work are required.

In the case of items delivered, PRASA may return the rejected items to the Supplier at the Supplier’s risk and expense.

Any money paid to the Supplier in respect of the items not replaced within the time required, together with the costs of

returning rejected items to the Supplier and obtaining replacement items from a third party, are paid by the Supplier to

PRASA.

In the case of service, the Supplier corrects non-conformances as indicated by PRASA.

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points

must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be

allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated

in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear

whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents,

stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point

system will apply and that the highest acceptable tender will be used to determine the applicable preference

point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the

lowest acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference

point system.

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

20260710 KZN-PRASA TRAIN CONTROL SYSTEM D&C PROJECT OHSE SPECIFICATION-Final

Request For Quotation 10372984 32

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed,

based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown

and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1

of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2,

the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that

the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

20260710 KZN-PRASA TRAIN CONTROL SYSTEM D&C PROJECT OHSE SPECIFICATION-Final

Request For Quotation 10372984 32

Section 7

Scope of work and areas of focus

OHSE Agent Services are required to oversee all SHE-related activities until rehabilitation for The PRASA Train

Control System D&C Project in the KwaZulu Natal Region for a period of six (06) months.

The breakdown of the Scope per phase for this Project is as follows:

Scope Phase Scope Description

Safety/Health Environment

Pre-

Draw Baseline Risk Assessment and

Construction

Review Safety Health and Environmental

Plans.

Prepare Occupational Health, Safety and

Environmental Specifications.

Application/Review Construction Work Generate Environmental Management Plan

Permit from Department of Labour. (EMP) for duration of the Project.

Review Safety Files as per Safety File

Guidelines and develop Safety

Specifications for Construction.

Ensure Section 37.2 of Construction

Regulations is adhered to.

Consolidate safety information that may be

required by the RSR.

Construction

• Induction and Training on SHE issues with regards to the construction site.

• SHE Monthly Inspections and Monitoring

• Ensure occurrence management and Contingency Plans are integrated with

Contractor’s SHE Plan.

• Maintain Risk Register for the Project (Conduct, Monitor and Review Risk

Assessments)

• Approve Method Statements in relation to SHE.
• Conduct incident investigations as and when incidents occur.
• Generate Safety Health and Environmental (SHE) statistics.
• Conduct SHE monthly audit and submit a monthly report.
• Ensure the contractor closes all audit findings as per timelines

20260710 KZN-PRASA TRAIN CONTROL SYSTEM D&C PROJECT OHSE SPECIFICATION-Final

Request For Quotation 10372984 32

Scope Phase Scope Description

Safety/Health Environment

• Attend progress meetings

• Present audit report at progress meetings

• Ensure construction is in accordance with the Health, Safety and Environmental

• Specifications.

• Ensure legal compliance with NEMA, Construction Regulations 2014 and

Occupational Health and Safety Act, No. as amended.

Rehabilitation

• Ensure rehabilitation of construction site is done.

• Close-Out Report.

• Consolidated Project Risk Register.

a) Details On the Preferred Solution

Occupational Health, Safety and Environmental (OHSE) Services.

b) Scope of work for the Proposed Project

i. One Pr Construction Health and Safety Agent (PrCHSA).

ii. Two full-time Pr Construction Health and Safety Officer (PrCHSO.

iii. Draft site-specific Safety Health and Environmental Specifications.

iv. Construction Work Permit application on behalf of PRASA.

v. Draft and Review Risk Registers as and when required.

vi. Ensure that the Agreement in terms of Section 37.2 of the OHS Act is done.

vii. Assess the Contractors Health and Safety Plan, which would be prepared based on the Health

and Safety Specifications. Ensure that the said Health and Safety Plan complies with the

Specifications and addresses all the identified and likely hazards that could be encountered

while performing the work and has included safe work procedures (Method Statements) to

mitigate, reduce or control the hazards identified.

viii. Should the Plan not comply fully, the Agent will be required to direct the Contractor to make the

necessary changes so that the approved Health and Safety Plan is compliant to the

Specifications and other legislative requirements.

ix. Ensure that the Health and Safety Plan and all the other required record documents (e.g.

Appointments, Inspection, Compliance Certificates, “as built” documents, etc.) are kept in the

Contractor’s SHE File on site.

x. Conduct inductions as and when required.

xi. Ensure that the said EMP complies with the Specifications, has addressed all the identified and

likely hazards that would be encountered while performing the work, and has included safe work

procedures (method statements) to mitigate, reduce or control the hazards identified.

20260710 KZN-PRASA TRAIN CONTROL SYSTEM D&C PROJECT OHSE SPECIFICATION-Final

Request For Quotation 10372984 32

xii. Occupations and Permit management, including adherence of High Voltage and Lock-out

Procedures.

xiii. OHSE Agent together with the PRASA Team will scrutinize the construction process flow or

program to ensure that interface is identified and that procedures are in place that will provide

safe railway operations in accordance with SANS 3000.

xiv. Ensure care is taken not to interfere with or damage any services within the immediate

environment.

xv. Audit the Contractors work monthly to ensure compliance to the agreed (Occupational Health,

Safety and Environmental (SHE) Plan, and that any Sub-contractor also complies with the

agreed Plan. Furthermore, stop the Principal Contractor and or its Sub-contractor(s) should they

not comply with the agreed safe working procedure.

xvi. Attend Project Meetings, produce reports and present reports at each meeting.

xvii. Ensure all Sub-contractor’s SHE Files are approved as per PRASA SHE File Guidelines.

xviii. Ensure that the Principal Contractor has corrected the defects reported in the Client’s Monthly

Inspection Audit.

xix. Ensure that, should any changes be brought about to the design or construction, sufficient SHE

information is available to the Principal Contractor to execute work. (Method Statements) to be

approved.

xx. Ensure that the Contractors comply with the Construction Regulations of 2014, Occupational

Health and Safety Act , NEMA and its Regulations and Heritage Act .

xxi. Take reasonable steps to ensure co-operation between all contractors appointed by the

Principal Contractor to enable each of the Contractors to comply with SHE Specifications,

Environmental Management Plan (EMP), Construction Regulation, NEMA and all its

Regulations.

xxii. Where a Client requires additional work to be performed as a result of a design change or an

error in construction due to the actions of the client, the OHSE Agent must ensure that sufficient

safety information is available to execute the required work safely (task risk assessment).

xxiii. Where a fatality or permanent disabling injury occurs on a construction site, the OHSE Agent

must ensure compliance with Section 24 of the OHS Act, in accordance with Regulations 8 and

9 of the General Administrative Regulations, 2014. Furthermore, OHSE Agent must compile an

incident report that includes the measures that the Contractor must implement to ensure a safe

construction site as far as is reasonably practicable.

xxiv. The Agent shall be familiar with the restrictions to access, and other matters as stated but not

restricted to the SPK 7/1 (Specification for Works on, Over, Under or Adjacent to Railway Lines

and near High Voltage Equipment) and [Safety Arrangements and Procedural Compliance with

the Occupational Health and Safety Act, 1993 (Act No. ) and Applicable Regulations.

xxv. The Agent shall ensure that the Principal Contractor complies with all contract and legislation

issues, especially the OHS Act , Construction Regulation 2014 and NEMA KZN-PRASA TRAIN CONTROL SYSTEM D&C PROJECT OHSE SPECIFICATION-Final

Request For Quotation 10372984 32

1998 and its Regulations.

xxvi. The Agent shall ensure Method Statement, Risk Assessments, Toolbox Talks, DSTI’s, are

conducted.

xxvii. Where Occupational Permits are required, OHSE Agent to ensure compliance with Electrical

Safety Instruction procedure.

xxviii. Track expiry of Site Access Certificate and ensure application for Site Access Certificate

renewal is done in advance.

xxix. Evaluate the Principal Contractor’s consolidated SHE File before handover to PRASA.

xxx. Ensure the entire construction site – i.e. campsite, laydown areas, adjacent areas, etc. are

cleared and rehabilitated.

xxxi. Submit Close-Out Report at the end of the Project.

c) Other related projects in the vicinity

a. GSM-R Network Upgrading Project

b. Regional Recovery Project.

1. Technical specifications related to this project (65%) threshold

1.1 TECHNICAL STAFF REQUIREMENTS – This is a mandatory requirement, failure to submit these,

Bidders will be disqualified.

The appointed OHSE Company/organization will be required to provide qualified and experienced professional

staff with the following key professional expertise:

a. 50% of Director/Owner(s) of the company have training in SHE and registered on SACPCMP

b. One Construction Health and Safety Agent (PrCHSA) and SACPMP registered

c. Two Construction Health and Safety Officer (PrCHSO) and SACPMP registered

Details for the professional staff, the minimum qualifications above are outlined below and note that,

non-South African qualifications to be SAQA approved for appropriate NQF Level.

1.1.1 CONSTRUCTION HEALTH AND SAFETY AGENT (PrCHSA)

The desired minimum qualifications for the Agent are outlined below:

a) National Diploma/B Tech in Safety Management or NEBOSH General Safety Certificate

b) 3 Years’ experience in construction

c) Valid professional registration with The South African Council for the Project and

Construction Management Professions (SACPCMP).

1.1.2 CONSTRUCTION HEALTH AND SAFETY OFFICER (PrCHSO)

a) Be in possession of National Diploma or Degree in Health & Safety Management or NEBOSH

20260710 KZN-PRASA TRAIN CONTROL SYSTEM D&C PROJECT OHSE SPECIFICATION-Final

Request For Quotation 10372984 32

International General Construction Health & Safety Certificate

b) 3 Years’ experience in construction as a Safety Officer/Manager

c) Valid professional registration with The South African Council for the Project and Construction

Management Professions (SACPCMP)

2. Time frames / programs

a) The OHSE Contractor will be appointed for a period of six (06) months.

b) This agreement will terminate, either when the six (06) months or the construction on site is completed,

whichever comes first.

c) Prices will be fixed for the duration of the contract.

20260710 KZN-PRASA TRAIN CONTROL SYSTEM D&C PROJECT OHSE SPECIFICATION-Final

Request For Quotation 10372984 32