Servicing, diagnostic testing, fault finding and repairs (hydraulic and structural) of aerial platforms, cranes, tail lifts, forklifts, waste compactors and miscellaneous asset types for the city of cape town's fleet

Closing date: 30 November 2026 at 10:00 am

Site visit/clarification meeting: 9 November 2026 at 09:30 am, online via Microsoft Teams (link provided). Not compulsory but strongly recommended.

Tender advertised: 16 October 2026

Tender validity: 120 days after closing date, extendable to 12 months and then up to 6 more months by mutual agreement.

Site visit/clarification meeting: 9 November 2026 at 09:30 am, online via Microsoft Teams (link provided). Not compulsory but strongly recommended. Tenderers should be represented by a duly authorised person suitably qualified and experienced.

CCT Tender Representative

Email: [email protected]

Supplier Management Unit (for CCT Supplier Database registration)

Telephone: 021 400 9242/3/4/5

Address: 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town

Appeals (Section 62 of Systems Act)

Email: [email protected]

Address: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Postal: Private Bag X918, Cape Town, 8000

Access to Information (PAIA)

Email: [email protected]

Address: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Postal: Private Bag X918, Cape Town, 8000

POPIA enquiries

Email: [email protected]

Address: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Postal: Private Bag X9181, Cape Town, 8000

Submission method: sealed envelope deposited into the official tender box before closing time.

Tender box location: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.

Envelope endorsement: must show the tenderer's name and address, the tender number (103S/2026/27), the tender description, the tender box number (233), and the closing date.

If the envelope is too large for the box, ask at the public counter (Tender Distribution Office) for alternative instructions.

Tenders submitted by fax or email will be rejected.

Returnable documents (all must be completed, signed, and submitted):

• Schedule F.1: Contract Price Adjustment
• Schedule F.2: Certificate of Authority for Partnerships/Joint Ventures/Consortiums (if applicable)
• Schedule F.3: Declaration for Procurement above R10 million
• Schedule F.4: Preference Points Claim Form (PPPFA 2022)
• Schedule F.5: Declaration of Interest – State Employees (MBD 4 amended)
• Schedule F.6: Conflict of Interest Declaration
• Schedule F.7: Declaration of Tenderer's Past Supply Chain Management Practices (MBD 8)
• Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the CCT
• Schedule F.9: Certificate of Independent Tender Determination
• Schedule F.10: Proposed Deviations and Qualifications by Tenderer
• Schedule F.11: List of Other Documents Attached by Tenderer
• Schedule F.12: Record of Addenda to Tender Documents
• Schedule F.13: Information to Be Provided With the Tender (includes category-specific addenda)
• Schedule F.14: Appeal Application (only if appealing)

Disqualification risks:

• Any returnable document omitted or unsigned.
• Tender not fully completed in non-erasable ink.
• Tender received after the closing time.
• Failure to provide proof of requested evaluation items (LMI certificate, bargaining council registration, service vehicle, workshop plan, staff details) when requested.
• Tenderer not registered on CCT Supplier Database or CSD when requested.

Evaluation stages: responsiveness check, then price and preference points scoring.

Preference point system: 90/10 (price/preference) for tenders above R50,000,000 (all taxes included).

Price points: allocated based on the sum of prices/rates in relation to estimated quantities.

Preference points (up to 10 points total) for specific goals:

• Enterprise Supplier Development / Socio-Economic Development: up to 3 points based on percentage of total expenditure (>15% = 3 points; >10% up to 15% = 2 points; >=5% up to 10% = 1 point; <5% = 0 points).
• Skills Development or Employee Share Scheme: up to 3 points based on percentage of total profit or employee ownership (>5% of total profit = 3 points; >3% up to 5% = 2 points; >=1% up to 3% = 1 point; <1% = 0 points; >15% employee ownership = 3 points).

No minimum functionality score is specified.

Contract awarded to the tenderer with the highest total adjudication points.

The CCT intends to appoint a panel of service providers per category (4 categories: T1 aerial platforms/cranes/tail lifts, T2 forklifts, T3 waste compactors, T4 general truck hydraulics). Work allocation as defined in the specifications.

If insufficient responsive bids are received, the CCT may not appoint any service providers.

Scope: Servicing, diagnostic testing, fault finding and repairs (hydraulic and structural) of aerial platforms, cranes, tail lifts, forklifts, waste compactors and miscellaneous asset types for the City of Cape Town's fleet.

Four categories (T1-T4):

• T1: Aerial platforms, cranes, tail lifts
• T2: Forklifts
• T3: Waste compactors
• T4: General truck hydraulics

Contract period: 72 months from commencement date (subject to MFMA Section 33 approval).

Each category requires (to be provided for evaluation):

• Up-to-date LMI certificate from ECSA with attached letter showing areas of expertise (or proof of application if lapsed).
• Registration with the appropriate bargaining council (e.g., MEIBC, RMI, MIBCO) – certificate or letter of intent.
• Proof of ownership of at least 1 service vehicle (RC1 or LC1) in the name of the tendering entity or business owner, or a leasing agreement/letter of intent.
• Site plan for established workshops, or typical site plan for those to be established.
• List of technical staff (artisans and semi-skilled) used in repair/maintenance/diagnostics, with at least 3 staff members having 3 or more years of experience, supported by CVs, qualifications, and training records.

Items to be provided at contract commencement (may be submitted with tender but must be in place by commencement):

• Registration as a waste generator and effluent permits.
• Quality Management Policy document.
• Environmental Policy document.
• Health and Safety Plan.
• Zoning certificate or letter/email of application for zoning, latest municipal rates account, or sworn affidavit confirming appropriate zoning.

For each category, the service provider must list all technical staff (artisans and semi-skilled) used in repair, maintenance and diagnostics. At least 3 staff members with 3 or more years of experience must be demonstrated. Supporting documents (qualifications, in-house product-specific training, workshops attended, CVs) are required during the evaluation phase. The CCT may assess the tenderer's professional and technical qualifications, competence, financial resources, equipment, managerial capability, reliability, experience and reputation.

A Quality Management Policy document must be in place by contract commencement (may be submitted with tender). The CCT may request samples, inspections, tests and analysis; samples may not be returned in the same state or at all. Tenderers must cooperate with the CCT's external service provider for due diligence review and risk assessment upon written instruction.

Pricing must be submitted on the Price Schedule (Section C.4). Points for price are allocated based on the sum of prices/rates in relation to estimated quantities. The 90/10 price/preference system applies for tenders above R50,000,000. Arithmetical errors are corrected as per the conditions: amount in words governs, line item total governs over unit rate, and total of prices governs. Unacceptable rates or lump sums may require evidence and arguments; if still unsatisfactory, the CCT may request amendments.

Tender fee: R200.00 (non-refundable) for a hard copy of the tender document; not applicable for website downloads.

Pricing: Must comply with the Price Schedule (Section C.4). Prices/rates must cover all goods/services and obligations.

Arithmetical errors: Amount in words governs over figures; line item total governs over unit rate; total of prices governs and tenderer may be asked to revise item prices.

Unacceptable rates or lump sums: Tenderer may be required to provide evidence and arguments in support; if still unsatisfactory, CCT may request amendments.

Preference point system: 90/10 for tenders above R50,000,000 (all taxes included).

Appeal administration fee: R300.00 (payable at municipal offices or via EFT to CCT NEDBANK account, reference 198158966). Surcharge for vexatious/frivolous appeals: 1/2 (administrative cost of tender appeal) + 0.25% (appellant's tender price).

Registration requirements:

• CCT Supplier Database registration (upon written request).
• National Treasury Central Supplier Database (CSD) registration (upon written request).

Tax compliance:

• Must be registered with SARS and tax affairs in order.
• Submit a valid Tax Compliance Status PIN with the tender, recorded on the Details of Tenderer pages.
• Each party to a Consortium/Joint Venture must submit a separate Tax Compliance Status PIN.
• CCT will verify tax compliance via CSD or e-Filing before award.

B-bbee:

• Preference points for specific goals require documentary proof (e.g., company registration, CSD report, B-BBEE certificate, proof of disability, financial statements, sworn affidavits).

Eligibility criteria:

• Must not be restricted under the SCM Policy.
• Must not be an advisor/consultant to CCT with conflict of interest.
• Must not be involved with the bid specification committee.
• Must not have been found guilty of contravening the Competition Act.
• Must not have any director/shareholder employed by the state (per Declaration of Interest).

Bargaining council registration (e.g., MEIBC) required for the type of work.

A Health and Safety Plan must be in place by contract commencement (may be submitted with tender). Compliance with the Occupational Health and Safety Act is required, and the tenderer must demonstrate sufficient competencies and resources to deliver services in accordance with the Act, Regulations and Health and Safety Specification.

An Environmental Policy document must be in place by contract commencement (may be submitted with tender). The service provider must be registered as a waste generator and hold effluent permits from contract commencement or during the contract as required.

Contract period: 72 months from commencement date (subject to MFMA Section 33 approval).

The CCT may nominate a Standby Bidder at award; if the contract is terminated, the CCT may consider awarding to the Standby Bidder per its SCM Policy.

The CCT reserves the right not to make an award or revoke an award where implementation may result in reputational risk or harm due to poor governance, unethical behaviour, association with notorious individuals, poor performance, negative media reports, adverse assurance outcomes, or employment of former state employees implicated in SCM irregularities.

The CCT will prepare contract documents, including revising documents to account for notices, inclusion of returnable documents, and other revisions agreed with the successful tenderer.

Before accepting the tender, the CCT will notify the successful tenderer in writing of the Bid Adjudication Committee's decision; no rights accrue from this notice. Unsuccessful tenderers will also be notified in writing.

The CCT will provide written reasons for actions taken, unless doing so would prejudice legitimate commercial interests or fair competition.

Disputes/objections: Written objection/complaint/query/dispute may be lodged within 14 days of the decision or action. Appeals under Section 62 of the Systems Act must be lodged within 21 days of notification of the decision, with a R300.00 administration fee.

Additional responsiveness criteria per category (T1-T4): Provide LMI certificate from ECSA, bargaining council registration (e.g., MEIBC), proof of service vehicle ownership (RC1/LC1) or leasing agreement, workshop site plan, list of technical staff with at least 3 staff members having 3+ years experience, and supporting documents (CVs, qualifications). Items to be provided at contract commencement include waste generator/effluent permits, quality management policy, environmental policy, health and safety plan, and zoning certificate or proof of zoning application.

Preference points for specific goals: For awards above R50 million, points allocated for Enterprise Supplier Development and Socio-Economic (up to 3 points based on percentage of total expenditure), and Skills Development or Employee Share Scheme (up to 3 points based on percentage of total profit or employee ownership). Total 10 points.