Supply and installation of kids play equipment and minor building works at owehlukil'umntwana crèche, mthunzini (RFQ 12/10/2026)

Compulsory briefing session:

• Date: 26 October 2026
• Time: 11:30
• Venue: Owehlukil'umntwana Crèche
• Attendance: bidders must sign the attendance register and have the certificate stamped and signed during the session; failure to sign disqualifies the bid.

Closing date and time:

• Date: 30 October 2026
• Time: 11:00

A compulsory briefing session will be held on 26 October 2026 at 11:30 at Owehlukil'umntwana Crèche. Bidders must sign the attendance register and have the certificate stamped and signed during the session; failure to sign the attendance register will result in the bid being disqualified.

Bidding procedure enquiries:

• Contact: Ms Noluthando Ngcobo
• Email: [email protected]

Technical enquiries:

• Contact: Mr Thobane Dlamini
• Telephone: 033 845 1913
• Email: [email protected]

Employer / principal agent:

• Ezemvelo KZN Wildlife
• Physical address: 1 Peter Brown Drive, Montrose, Pietermaritzburg, 3202
• Postal address: P O Box 13053, Cascades, Pietermaritzburg, 3201

Submission email: [email protected]

Submission method: email only, to [email protected], before the closing time and date. Failure to send to this address disqualifies the bid.

• Subject line: must state the RFQ number RFQ 12/10/2026 as the reference.
• Format: only PDF submissions are considered; non-PDF invalidates the bid.
• Single email: if the submission is large, compress into one Zip file. More than one email disqualifies the bid.
• Returnable forms (all must be completed and signed, otherwise the bid is non-responsive and rejected):
• Authority to Sign Tender: authorises the named signatory to bind the enterprise.
• CSD registration: confirms registration on the Central Supplier Database.
• SBD 1 (Invitation to Bid): Part A and Part B, the offer cover page and terms.
• SBD 3 (Pricing Schedule): the priced offer.
• SBD 4 (Bidder's Disclosure): declares any state employment or connections; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific-goal points.
• General Conditions of Contract: acceptance of the GCC.
• Quotation forms must not be retyped or redrafted; all questions must be answered, with N/A where not applicable; alterations must be initialled.
• Bids from persons in the service of the state, or companies/close corporations with directors/members in state service, will not be considered.

Evaluation is in three phases:

• Phase 1 – Compliance and completeness screening: all compulsory returnable SBD forms must be completed and signed; failure results in rejection.
• Phase 2 – Mandatory requirements: CIDB registration of 1GB or higher (or capable of being registered before evaluation). Joint ventures eligible if every member is CIDB-registered, the lead partner holds 1GB or higher, and the combined grading meets the required designation. CIDB status must remain active from advert to award.
• Phase 3 – Price and preference: 80/20 preference point system applies.
• Price: 80 points.
• Specific goals: 20 points, allocated on percentage of ownership per goal, verified on CSD; the CSD report must be attached as proof.
• The employer reserves the right to appoint more than one bidder, not to appoint, and to negotiate the final price of technically compliant bids.

Scope: supply, delivery and installation of kids play equipment and minor building works at Owehlukil'umntwana Crèche, Mthunzini.

Site: Port Dunford Reserve (KZN), near Mhlanga Primary School, uMlalazi Local Municipality, Mthunzini.

Contract: JBCC Minor Works Agreement, Edition 5.2, May 2018.

Key personnel condition: the successful bidder must employ and maintain suitably qualified, skilled and experienced personnel for the construction, installation and renovation of kitchen cupboards and related carpentry works.

• Personnel must have a minimum of three (3) years' proven experience in kitchen cupboard manufacturing, installation, joinery, carpentry or similar trades.
• Before commencement, submit for all key personnel: CVs detailing qualifications and experience; relevant trade certificates, qualifications or proof of training in carpentry, joinery, cabinet making or related fields; and a list of similar projects successfully completed.
• The employer may verify all qualifications, training and experience; unsuitable personnel must be replaced at no additional cost to the employer.
• No replacement of key personnel without prior written approval of the employer; failure to comply may constitute a breach of contract.

Site restrictions: natural features and known services on site must not be moved or terminated without prior approval from the environmental office as per the environmental management plan. Work with high volume of noise that may disturb operations must be executed after hours or on weekends.

Key personnel assigned to the project must have a minimum of three (3) years' proven experience in kitchen cupboard manufacturing, installation, joinery, carpentry or similar trades. Prior to commencement the successful bidder must submit, for all key personnel: curriculum vitae detailing relevant qualifications and experience; relevant trade certificates, qualifications or proof of training in carpentry, joinery, cabinet making or related fields; and a list of similar projects successfully completed by the proposed personnel.

Inspection of adjoining properties is required as per clause P3.3 of the contract data.

Pricing is submitted on SBD 3 Pricing Schedule and the Bills of Quantities (Part C2 Pricing data).

• The offered total price inclusive of Value Added Tax must be stated in words and figures on the Form of Offer and Acceptance.
• Bills of quantities are measured in accordance with the Standard System of Measuring Building Work, 7th Edition.

Insurance by contractor (per JBCC Contract Data):

• Contract works insurance: Contract Sum + R20,000, deductible 20% (minimum R20,000).
• Supplementary insurance: R1,000,000, deductible R10,000.
• Public liability insurance: R2,000,000, deductible R20,000.
• Removal of lateral support insurance: not applicable.
• Other insurances: not applicable.

A Form of Guarantee (pro forma) is part of the contract documents.

CSD registration:

• The bidder must be fully registered on the National Treasury Central Supplier Database (CSD) at the closing time of the bid; failure to be registered by closing time results in disqualification at evaluation.
• The CSD report must be attached as proof for specific-goal claims.

Tax compliance:

• Bidders must submit their SARS Tax Compliance Status (TCS) PIN, or a printed TCS certificate, or a CSD number if no TCS PIN is available.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

CIDB grading:

• Required: CIDB contractor grading of 1GB or higher (or capable of being registered prior to evaluation).
• The bidder must keep its CIDB status active throughout the bidding process (advert to award stage).

B-bbee:

• A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• Preference points are claimed under the 80/20 system; specific goals are verified on CSD.

Disqualification risks:

• Bidder or any director/shareholder listed on the Register of Tender Defaulters or restricted from doing business with the public sector.
• Forging of documents or certificates: offenders reported to SAPS and registered on the Register of Tender Defaulters, with possible barring from public business for up to 10 years.

Preference points are claimed under the Preferential Procurement Regulations, 2022 on the 80/20 system (80 points price, 20 points specific goals). Specific goals and weights: at least 51% owned by black people (3 points); at least 51% owned by black people who are women; at least 51% owned by black people who are youth; at least 51% owned by black people with disabilities (4 points); and geographical location — enterprises located in uMkhanyakude District Municipality, Zululand District Municipality or King Cetshwayo District Municipality (5 points). Points are allocated on percentage of ownership per goal, verified on the CSD, and the CSD report must be attached as proof; the supplier's preferred address on the CSD report is used for the geographical location goal. A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points. Failure to submit the required proof means preference points are not claimed.

The contract documents include a Pre-construction Health and Safety specification, a Contractor's Health and Safety declaration, and an agreement in terms of the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993). Reserve rules for contractors apply.

Natural features and known services on site must not be moved or terminated without prior approval from the environmental office as per the environmental management plan. There are restrictions to the site or areas that the contractor may not occupy.

The contract is governed by the JBCC Minor Works Agreement, Edition 5.2, May 2018, together with the Contract Data, General Preliminaries, priced document, drawings and other listed documents. Applicable law: South Africa; currency: ZAR. Bills of quantities are measured per the Standard System of Measuring Building Work, 7th Edition. The contract documents comprise Part C1 (Agreement and Contract Data), Part C2 (Pricing data), Part C3 (Scope of work) and Part C4 (Site information). The Form of Offer and Acceptance records the offered total inclusive of VAT and any schedule of deviations; the agreement comes into effect when the tenderer receives a fully completed original copy, and the contractor must within five working days notify the employer of any reason it cannot accept the agreement. Possession of the site, practical completion and penalties are regulated: the period for possession is 7 days, completion is 2 calendar months after site handover, and penalties are R500 per calendar day. Adjudication is as per the adjudicator and arbitration applies. The contractor is responsible for water, electricity and ablution/welfare facilities; natural features and known services must be preserved; no free-issue materials; restriction of working hours applies.

This bid is subject to the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations, 2022, the Joint Building Contracts Committee (JBCC) Minor Works Edition 5.2 of May 2018, and the applicable Special Conditions of Contract. Key personnel condition: the successful bidder must employ and maintain suitably qualified, skilled and experienced personnel for the construction, installation and renovation of kitchen cupboards and related carpentry works, with a minimum of three (3) years' proven experience in kitchen cupboard manufacturing, installation, joinery, carpentry or similar trades. Before commencement the bidder must submit CVs, relevant trade certificates or proof of training, and a list of similar projects completed by the proposed personnel. The employer may verify all qualifications, training and experience and may require replacement of unsuitable personnel at no additional cost; no replacement of key personnel may be made without prior written approval of the employer, and failure to comply may constitute a breach of contract.

Mandatory requirements: bidders must be registered with the CIDB (or capable of being so prior to evaluation) in a contractor grading designation of 1GB or higher for this class of construction works. Joint ventures are eligible provided every member is registered with the CIDB, the lead partner holds a 1GB or higher grading, and the combined grading meets the required designation. The bidder must keep its CIDB status active throughout the bidding process (advert to award stage). The bidder must be fully registered on the National Treasury Central Supplier Database (CSD) at the closing time of the bid; failure to be registered by closing time results in disqualification at evaluation. The bidder or any of its directors/shareholders must not be listed on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004) and must not be restricted from doing business with government in terms of the applicable SCM Practice Note. Fraudulent or forged documents will be reported to SAPS and offenders registered on the Register of Tender Defaulters, with possible barring from public business for up to 10 years.

Evaluation is conducted in three phases. Phase 1: compliance and completeness screening — the compulsory returnable SBD forms must be completed and signed, failing which the tender is considered non-responsive and rejected. Phase 2: mandatory requirements — CIDB registration of 1GB or higher. Phase 3: price and preference — the 80/20 preference point system applies, with 80 points for price and 20 points for specific goals; points for specific goals are allocated on percentage of ownership per goal and verified on the CSD, with the CSD report attached as proof. Ezemvelo KZN Wildlife reserves the right to appoint more than one bidder and/or not to make an appointment, and reserves the right to negotiate the final price of bids deemed technically compliant.