Vulindlela rural bulk water supply scheme – phase 2 howick west pump station to reservoir 2

Tender queries

• Contact: Mr Sphamandla Mthembu
• Telephone: 033 341 1325
• Email: [email protected]

Document issue

• Requests for tender documents: [email protected]

Appeals and objections

• Attention: Supply Chain Management
• Email: [email protected]
• Only written appeals addressed to this email address are considered.

Fraud and ethics reporting

• Tip-Offs Anonymous free call: 0800 864 463
• Email: [email protected]
• Sms: 30916
• Fax: 0867 261 681
• Post: PO Box 10512, Centurion, 0046
• Website: https://www.thehotline.co.za/report
• Mobile application: Vuvuzela Hotline app

Submission address

Tender Box outside the main entrance

uMngeni-uThukela Water

310 Burger Street

Pietermaritzburg

Issuing office

uMngeni-uThukela Water

310 Burger Street

Pietermaritzburg

Submission method

• Sealed paper tender deposited in the Tender Box outside the main entrance, uMngeni-uThukela Water, 310 Burger Street, Pietermaritzburg.
• Tender box accessible 24 hours a day, 7 days a week; only tenders placed in the box before the closing date and time are considered.
• Submit one original plus one electronic copy on a USB stick.
• Multi-volume tenders must be returned bound separately in the same volumes as issued.
• Outer package must state: tender number, tender title, closing date, closing time, tenderer's name and tenderer's address.
• Two-envelope procedure: not applicable.
• Alternative tender offers: not considered.
• Tender offer validity: 120 calendar days from the closing date; bidders who decline or do not respond to a request to extend may be excluded from further evaluation.

Returnable documents and schedules (all to be completed and submitted)

• T2.2.1 Authority for Signatory: board resolution, partner, member, co-operative, joint venture or consortium authorisation for the person signing.
• T2.2.2 Bidders Disclosure: declares employment by an organ of state and relationships with the procuring institution; false disclosure disqualifies.
• T2.2.3 Tax Compliance Status letter or CSD report.
• T2.2.4 Proof of attendance at the compulsory clarification/site meeting.
• T2.2.5 Contract Participation Goals.
• T2.2.6 POPIA consent.
• T2.2.7 Tenderer's Experience.
• T2.2.8 Key Personnel Assigned to the Work.
• T2.2.9 Experience of Key Personnel.
• T2.2.10 Proposed Organisation and Staffing.
• T2.2.11 Tenderer's Schedule of Plant and Equipment.
• T2.2.12 Quality Assurance and Environmental Management.
• T2.2.13 Method Statement.
• T2.2.14 Preliminary Programme.
• T2.2.15 Registration Certificate / Agreement / ID Document.
• T2.2.16 Amendments, Qualifications and Alternatives.
• T2.2.17 Record of Addenda to Tender Documents.
• T2.2.18 VAT Registration Certificate.
• T2.2.19 Schedule of Proposed Sub-Contractors.
• T2.2.20 Proof of Purchase of Tender Document.
• T2.2.21 Goods and Services Sourced Internationally.
• T2.2.22 SBD 6.1 Preference Points claim under the PPPFA Regulations 2022.
• T2.2.23 Letter of Good Standing under the COID Act.
• T2.2.24 Tenderer's Financial Standing.
• T2.2.25 Contractor's Health and Safety Declaration.
• T2.2.26 Pro forma OHS Notification.
• T2.2.27 Letter of Intent for Public Liability.
• T2.2.28 Letter of Intent for Performance Guarantee.
• T2.2.29 Registration Certificates.
• T2.2.30 Central Supplier Database (CSD) Report.
• T2.2.31 Technical Data Sheet Returnable Data.
• T2.2.32 Declaration by Tenderer of receipt of Annexures issued.

Disqualification risks

• Tender received after the closing time.
• Failure to attend the compulsory clarification meeting or to sign the attendance list in the name of the tendering entity.
• Failure to complete, sign and date the authority to sign resolution.
• Failure to score a single point in any functionality criterion.
• Listing on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Failure to disclose all CSD-registered active companies linked to directors.

Evaluation stages

1. Eligibility screening against the F2.1 criteria.
2. Functionality assessment.
3. Price and preference goals.

Functionality

• Minimum qualifying score: 70 points.
• Each evaluation committee member scores independently; the final score is the average of the members' scores.
• Tenders scoring below 70 points are rejected.
• Failure to score a single point in any criterion below renders the bid non-responsive and disqualifies the bidder.

Functionality weightings

• T2.2.9 Tenderer's Experience: 30%.
• T2.2.11 Experience of Key Personnel: 40%.
• T2.2.14 Quality Assurance and Environmental Management: 10%.
• T2.2.16 Preliminary Programme: 5%.
• T2.2.12 Method statements: 5%.
• T2.2.33 Technical Returnable Data Sheets: 10%.

Price and preference

• Preference point system: 90/10, applied under the Preferential Procurement Regulations 2022.
• 90 points for price, 10 points for preference goals.
• Preference goals claimed on SBD 6.1.
• HDI entity at least 51% black-owned: 5 points (sworn affidavit or valid B-BBEE certificate).
• HDI entity at least 51% women-owned: 5 points (sworn affidavit or valid B-BBEE certificate).
• Total preference points available: 10.
• Failure to submit the proof required to claim preference points means those points are not claimed.
• uMngeni-uThukela Water may require a bidder to substantiate any preference claim at any time.

Scope

• Construction of the Vulindlela Rural Bulk Water Supply Scheme, Phase 2: Howick West Pump Station to Reservoir 2.
• Bulk water supply infrastructure works for uMngeni-uThukela Water, a state-owned bulk water utility.
• Competent and experienced contractors are invited.

Tender structure

• Volume 1: Tendering Procedures and Returnable Documents (T1 Tender Notice and Invitation, T1.2 Tender Data; T2.1 List of Returnable Documents, T2.3 Returnable Schedules).
• Volume 2: Offer, Contract and Price (C1.2 Form of Offer, Acceptance and Schedule Deviations; C1.8 Contract Data; C1.17 Form of Guarantee; C2.2 Pricing Instructions and Pricing Schedule).
• Volume 3: Scope of Work, Site Information and Annexures (C3.1 Scope of Work; C4.1 Site Information; C5.1 uMngeni-uThukela Water Standard Particular Specifications; C5.2 Project Particular Specifications; C5.3 Other Applicable Documents; C5.4 Drawings for Tender Information; C5.5 Electronic Excel Bill of Quantities).

Site

• Site information is provided in Part C4.1.
• Site access for the compulsory clarification meeting is at the Howick pipe yard, off the R617/P135.

Contract participation

• Tenderers must commit at least 35% Contract Participation Goals of the value of goods, services and works paid to targeted enterprises, comprising a minimum 25% for enterprises from the uMngeni-uThukela Water area of operations and 10% for local participation.
• CPG commitments form part of the scope of work.

Pricing

• Priced using the Pricing Instructions and Pricing Schedule in Part C2.2, with an electronic Excel Bill of Quantities in Annexure C5.5.
• Contract Participation Goals apply to all bids above R5 000 000.00 excluding VAT and contract price adjustment.

Guarantees and securities

• A letter of intent from an approved financial institution registered with the Financial Services Board, undertaking to provide the Performance Guarantee (Demand Guarantee) in the format in Part T2.2, must be submitted with the tender.
• A letter of intent for public liability must be submitted (T2.2.27).
• The Form of Guarantee is in Part C1.17.

Contract

• The Form of Offer and Acceptance, Contract Data and Form of Guarantee are in Volume 2.
• The Employer provides one paper copy of the signed contract.
• The Adjudicator's Agreement (C1.4) and the agreement in terms of the OHSA (C1.5) form part of the contract documents.

Financial standing

• Tenderers must submit their financial standing (T2.2.24).

Eligibility (Clause F2.1)

• Attendance at the compulsory tender briefing meeting.
• Completion of the Bidders Disclosure Form (T2.2.2).
• Commitment to at least 35% Contract Participation Goals, including a minimum 25% for enterprises from the uMngeni-uThukela Water area of operations and 10% for local participation.
• Active CIDB grading of 9CE or higher.

Mandatory certificates and registrations

• Tax Compliance Status letter with pin issued by SARS, or a CSD number where no TCS is available; consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, pin or CSD number.
• Central Supplier Database (CSD) report.
• Proof of good standing under the COID Act.
• Company registration certificate.
• VAT registration certificate.
• Registration certificate, agreement or ID document.
• Proof of purchase of the tender document.

B-BBEE and preference evidence

• HDI at least 51% black-owned: sworn affidavit or valid B-BBEE certificate for 5 points.
• HDI at least 51% women-owned: sworn affidavit or valid B-BBEE certificate for 5 points.
• Preference points claimed on SBD 6.1 under the Preferential Procurement Regulations 2022.

Exclusions

• No bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• All CSD-registered active companies linked to directors must be disclosed; failure to do so leads to disqualification.

Standard forms

• SBD 6.1: claims preference points for specific goals under the PPPFA Regulations 2022.
• Bidders Disclosure (T2.2.2): declares state employment and relationships with the procuring institution; a false declaration disqualifies the bid.