Appointment of an electrical engineer (pr. Eng.) For ladysmith hospital standby generator upgrade and replacement

The department requires the appointment of an Electrical Engineer to provide professional services for the upgrading and replacement of the standby generator set at Ladysmith Hospital, KwaZulu-Natal. The work is for the Department of Health, managed by the KZN Department of Public Works.

Closing date: 27 October 2026 at 11:00

Compulsory briefing session: No

Briefing date: Not applicable

Briefing time: Not applicable

Briefing venue: Not applicable

Compulsory briefing session: No. Date, time, venue: Not applicable.

Bidding procedure enquiries:

• Contact: Samkelo Zulu
• Telephone: 036 638 8097
• Email: [email protected]

Technical enquiries:

• Contact: Ms Nthabiseng Tantsi
• Telephone: 036 638 8000
• Email: [email protected]

Department: KZN Department of Public Works

Submission address:

Department of Public Works: Midlands Region

40 Shepstone Road, Hyde Park

Ladysmith, 3370

Submission method: deposit in the bid box at the Department of Public Works: Midlands Region, 40 Shepstone Road, Hyde Park, Ladysmith, 3370.

Closing time: 27 October 2026 at 11:00. Late bids will not be accepted.

Bids must be submitted on the official forms provided — forms may not be retyped or redrafted. Photocopies are allowed but must carry an original signature.

Each bid must be in a separate sealed envelope, marked with the bidder's name and address, the bid number (WIMS 047546) and the closing date. Envelopes containing documents for more than one bid may be rejected.

Bids sent by post, fax, telegraph, email or any electronic means will not be considered.

Bidders must initial every page of the bid document. Alterations must be initialled; correcting fluid is prohibited.

Returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid) — bidder details and offer cover page.
• SBD 3.3 (Pricing Schedule – Professional Services) — ceiling price, personnel rates, phase costs and travel expenses.
• SBD 4 (Bidder's Disclosure) — declaration of interests and independence.
• SBD 6.1 (Preference Points Claim Form) — claims specific-goal points.
• SBD 7 (Contract Form) — to be signed by the successful bidder.
• Section C — declaration that CSD information is correct and up to date.
• Section D — official briefing/site inspection certificate (marked Not Applicable).
• Section G — Form of Offer and Acceptance.
• Section L — Tax Compliance Status.
• Section M — Authority to Sign a Bid (proof of authority, e.g. company resolution).
• Appendix A — Bid Pro-forma (stamped and dated).
• Appendix B — Summary of Professional Fees.
• Appendix C — Checklist of Returnable Documents.
• Appendix D — Contract Data & Pricing Data.
• Appendix E — Format for Traceable Reference Letters.

Disqualification risks:

• Not registered on the Central Supplier Database (CSD) at closing time.
• Missing or unsigned returnable forms.
• Submission after the closing time or to the wrong address.
• Bids not on official forms or with unauthorised alterations.

Evaluation is in three phases:

Phase 1 – SCM Administrative Compliance: correctness of bid documents, CSD registration, tax clearance and other prescripts.

Phase 2 – Mandatory Criteria: only quotations meeting the mandatory criteria (as per Section O) will be considered responsive.

Phase 3 – Price & Specific Goals: evaluated using the 80/20 preference point system.

Points allocation:

• Price: 80 points
• Specific Goals: 20 points
• Total: 100 points

Specific goals and points (80/20 system):

• Ownership by Black People: 10 points (proof: original sworn affidavit signed and dated by Commissioner of Oaths)
• Ownership by Youth: 0 points
• Ownership by People living with Disabilities: 0 points
• 51% Ownership by Military Veterans: 0 points
• Exempted Micro-Enterprise (EME): 0 points
• Ownership by Women: 0 points
• Promotion of enterprises located in DPWI Midlands Region (Amajuba, uThukela, uMzinyathi municipalities): 10 points (proof: municipal account, signed valid lease agreement, or signed letter from Ward Councillor)
• Promotion of enterprises in rural areas: 0 points
• Promotion of enterprises in a specific province: 0 points

Failure to submit proof for claimed specific goals means those points are not awarded.

Scope: Appointment of an Electrical Engineer to provide professional services for the Department of Health at Ladysmith Hospital – upgrading and replacement of the standby generator set.

Location: Ladysmith Hospital, KwaZulu-Natal.

The engineer must be registered with ECSA as a Professional Engineer (Pr. Eng.) and hold a valid letter of good standing and privy seal.

Professional indemnity cover of R1.0 million is required.

The service is to be delivered in phases; the pricing schedule requires a ceiling price based on total estimated time for completion, including all expenses and taxes.

The bidder must provide traceable reference letters (Appendix E) as part of the proposal.

Pricing must be submitted on SBD 3.3 (Professional Services).

Bidders must state a ceiling price covering all phases, expenses and taxes.

Provide hourly and daily rates for each person involved.

Provide cost per phase and man-days to be spent.

Travel expenses: only actual costs recoverable, with proof accompanying certified invoices.

Rates must be firm for the full contract period unless otherwise specified.

Offer valid for 90 days from closing date.

Pricing format: Professional services pricing schedule (SBD 3.3) – bidders must state a ceiling price covering all phases, expenses and taxes.

Personnel rates: hourly and daily rates for each person involved; certified invoices must be rendered accordingly.

Phase costs: cost per phase and man-days to be spent.

Travel expenses: only actual costs recoverable, with proof accompanying certified invoices.

Rates must be firm for the full contract period unless otherwise specified.

Offer validity: 90 days from the closing date.

Professional indemnity cover: R1.0 million (Electrical Engineer).

No bid security or guarantee is specified in the document.

Mandatory compliance documents (to be labelled as indicated):

• Valid SARS Tax Clearance PIN, Tax Number or original Tax Clearance Certificate (E1)
• Central Supplier Database (CSD) registration with National Treasury – must be registered at closing time or bid is disqualified (unique reference and supplier number)
• Proof of registration with ECSA: valid letter of good standing, Professional Engineer (Pr. Eng.) registration certificate, and valid Privy Seal (E2)
• Proof of registration with CIPC – printout not older than 1 month (E3)
• Bidder's Disclosure – SBD 4
• Bid Offer from the Consultant – Appendix A, stamped and dated
• Proof of professional indemnity cover – R1.0 million (E5)

Bidders must not be persons in the service of the state, nor companies with directors who are.

B-BBEE: A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Tax compliance: bidders must submit their SARS PIN or a printed TCS certificate. For consortia/JVs/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

Specific goals for preference points (80/20 system):

• Ownership by Black People: 10 points (proof: original sworn affidavit)
• Ownership by Youth: 0 points
• Ownership by People living with Disabilities: 0 points
• 51% Ownership by Military Veterans: 0 points
• Exempted Micro-Enterprise (EME): 0 points
• Ownership by Women: 0 points
• Promotion of enterprises in DPWI Midlands Region (Amajuba, uThukela, uMzinyathi): 10 points (proof: municipal account, lease agreement, or ward councillor letter)
• Promotion of enterprises in rural areas: 0 points
• Promotion of enterprises in a specific province: 0 points

A B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to claim points.

No specific health and safety requirements are stated in the document beyond the general obligation to comply with applicable legislation and the conditions of contract.

The contract will be governed by the General Conditions of Contract (GCC) and any Special Conditions of Contract (Section K).

The successful bidder must sign a written contract form (SBD 7).

The agreement comes into effect: if sent by registered post, 4 days after posting; if delivered by hand, on the day of delivery during business hours; if sent by fax, the first business day after.

The bidder must, within two weeks of receiving the completed agreement, contact the Employer's agent to arrange delivery of any bonds, guarantees, proof of insurance and other documentation required. Failure to do so constitutes repudiation.

The bidder must notify the Employer in writing within seven working days if it cannot accept the contents of the agreement; otherwise the agreement becomes binding.

Fraudulent claims for specific goals may lead to disqualification, recovery of costs, cancellation of contract, restriction from doing business with the state for up to 10 years, and criminal prosecution.

Compliance documents required: valid SARS Tax Clearance (E1), CSD registration, ECSA registration with letter of good standing and Privy Seal (E2), CIPC registration (E3), SBD 4, Bid Offer (Appendix A), and professional indemnity cover of R1.0 million (E5).

Evaluation is in three phases: Phase 1 – SCM Administrative Compliance (correctness of documents, CSD registration, tax clearance); Phase 2 – Mandatory Criteria (only responsive quotations proceed); Phase 3 – Price & Specific Goals using the 80/20 point system (80 points price, 20 points specific goals).