Supply and delivery of bituminous products – 36-Month contract, city of cape town

Closing date: 10 November 2026 at 10:00

Compulsory clarification meeting: 16 October 2026 at 10:00

• Venue: Microsoft Teams (link provided in the tender document)
• Meeting ID: 367 201 151 638 598
• Passcode: 5y7aE6VE
• Dial-in: +27 21 835 5043,,121234151# (Cape Town), Phone conference ID: 121 234 151#
• Attendance is mandatory; only tenders from recorded attendees will be declared responsive.

Compulsory clarification meeting on 16 October 2026 at 10:00 via Microsoft Teams.

• Link: https://teams.microsoft.com/meet/367201151638598?p=kM0afs11QrR8UhBGbS
• Meeting ID: 367 201 151 638 598
• Passcode: 5y7aE6VE
• Dial-in: +27 21 835 5043,,121234151# (Cape Town), Phone conference ID: 121 234 151#
• Attendance is mandatory; only tenders from recorded attendees will be declared responsive.

CCT Tender Representative

• Email: [email protected]

Submission address:

Tender & Quotation Boxes Office

2nd Floor (Concourse Level)

Civic Centre

12 Hertzog Boulevard

Cape Town

Submission method: sealed envelope deposited in the official tender box before closing time.

• Envelope must show the tenderer's name and address, the endorsement "TENDER NO. 83G/2026/27: SUPPLY AND DELIVERY OF BITUMINOUS PRODUCTS", the tender box number, and the closing date.
• Tender box location: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
• Tender box number: 181.
• If the envelope is too large for the box, ask at the public counter (Tender Distribution Office) for alternative instructions.
• Tenders submitted by fax or email will be rejected.
• Only one tender offer per tenderer, submitted on the original tender documents as issued.
• The entire tender document must be completed in full, signed where required, and returned.
• All alterations must be initialled by the signatory.
• Tender offer must remain valid for 120 days after closing date, extendable up to 12 months, and further up to 6 months by mutual agreement.
• Late tenders will not be considered.

Returnable documents (all must be completed and signed):

• Schedule F.1: Contract Price Adjustment – records any price adjustment mechanism.
• Schedule F.2: Certificate of Authority for Partnerships/Joint Ventures/Consortiums – authorises the signatory to bind the entity.
• Schedule F.3: Declaration for Procurement above R10 million – required if the transaction value exceeds R10 million.
• Schedule F.4: Preference Points Claim Form – claims preference points under the Preferential Procurement Regulations 2022.
• Schedule F.5: Declaration of Interest – State Employees (MBD 4 amended) – discloses any state employment or connection.
• Schedule F.6: Conflict of Interest Declaration – declares any potential conflict of interest.
• Schedule F.7: Declaration of Tenderer's Past Supply Chain Management Practices (MBD 8) – discloses past SCM practices.
• Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the CCT – authorises deduction of any amounts owed.
• Schedule F.9: Certificate of Independent Tender Determination – certifies no collusion or price disclosure.
• Schedule F.10: Proposed Deviations and Qualifications by Tenderer – lists any deviations or qualifications.
• Schedule F.11: List of Other Documents Attached by Tenderer – records all additional documents.
• Schedule F.12: Record of Addenda to Tender Documents – records all addenda received.
• Schedule F.13: Information to Be Provided with the Tender – provides required information.
• Schedule F.13A: Product Information and Submission Confirmation – records submission of technical data sheets and supplier information.
• Schedule F.13B: Declaration of Tendered Rates Submitted – declares the rates submitted.
• Schedule F.14: Appeal Application – for lodging an appeal (not part of the bid submission).
• Schedule F.15: Region Boundary Maps – defines regional boundaries for categories B to E.

Disqualification risks:

• Failure to attend the compulsory clarification meeting.
• Missing or incomplete returnable documents.
• Failure to submit required technical data sheets or Schedule F.13A.
• Any material deviation or qualification that affects scope, quality, performance, risk, or competitive position.
• Tenders received after the closing time.

Evaluation process:

• Tenders are first checked for responsiveness: compliance with all conditions, proper completion and signing, and conformity to specifications.
• Responsive tenders are then scored on price and preference points.
• The contract is awarded to the tenderer(s) scoring the highest total adjudication points.

Preference point system:

• The 80/20 system applies to tenders up to R50 million (all taxes included).
• The 90/10 system applies to tenders above R50 million.
• Price is scored using the applicable formula (Ps = points for price).
• Preference points are allocated for Specific Goals as per the Preference Schedule.

Specific Goals points (80/20 system):

• 15% of total expenditure = 6 points

• 12% up to 15% = 5 points

• 9% up to 12% = 4 points

• 6% up to 9% = 3 points

• 3% up to 6% = 2 points

• =1% up to 3% = 1 point

• <1% = 0 points

Specific Goals points (90/10 system):

• 5% of total expenditure = 6 points

(Other thresholds not fully stated in the document.)

Award structure:

• Two tenderers appointed per item, category, region, and source of base bitumen: the highest ranked ("winner") and one alternative.
• Categories: A – Supply Only; B – Supply and delivery to Central Region; C – East Region; D – North Region; E – South Region.
• Awards made independently per item/category/region/source.
• Orders placed on a "winner-takes-all" basis; alternative only if the winner refuses or cannot supply.
• No guarantee of work to the alternative supplier.
• Tenderers considered only for line items with a bona fide rate.
• A standby bidder may be nominated for award if the contract is terminated.
• Negotiations may be held with the top three scoring tenderers; if no market-related price is achieved, the tender may be cancelled.
• Risk analysis may be conducted on the financial offer, unit rates, and the tenderer's capability.

Scope: Supply and delivery of bituminous products to the City of Cape Town.

Contract period: 36 months from commencement date.

Categories:

• Category A: Supply only
• Category B: Supply and delivery to depots in the Central Region
• Category C: Supply and delivery to depots in the East Region
• Category D: Supply and delivery to depots in the North Region
• Category E: Supply and delivery to depots in the South Region

Technical requirements:

• Tenderers must submit compliant manufacturer technical specifications for Sections 1, 2, 3, 8, 9 and 10 of the specification (C.5).
• Tenderers must submit compliant technical data sheets (including grading curves) for Sections 4, 5, 6 and 7.
• Schedule F.13A must be completed in full to record the submission of required documentation and supplier information.
• Any section/item without the required documentation at tender closure will not be evaluated and may render the tender non-responsive.
• Samples are not required at tender closure, but the City may request samples if compliance cannot be verified from the submitted information. Failure to provide samples within the stipulated period may result in non-responsiveness for the relevant items.

Lead time: 3-5 working days from receipt of purchase order. If unable to meet the lead time, the supplier must notify the CCT.

For tenders above R10 million, tenderers must provide:

• Audited annual financial statements for the past 3 years (or since establishment).
• A certificate confirming no undisputed municipal service commitments overdue for more than 30 days.
• Particulars of contracts with organs of state in the past 5 years, including any material non-compliance or disputes.
• A statement on sourcing from outside South Africa.
• Each joint venture/consortium entity must submit separate certificates.

The CCT may assess the tenderer's professional and technical qualifications, competence, financial resources, equipment, managerial capability, reliability, experience, reputation, and personnel to perform the contract.

Technical data sheets and manufacturer technical specifications must be submitted at tender closure for Sections 1, 2, 3, 8, 9 and 10, and technical data sheets including grading curves for Sections 4, 5, 6 and 7.

• Schedule F.13A must be completed to record submission of required documentation.
• Samples may be requested to verify compliance with specifications; failure to provide may result in non-responsiveness.
• The CCT may conduct inspections, tests and analysis during working hours.

Pricing instructions:

• Rates must be in Rand, excluding VAT.
• Rates must include all duties, taxes (except VAT), levies, expenses, transport, overheads and profit.
• Rates are fixed for the contract duration, subject to contract price adjustment (Schedule F.1).
• Each line item is evaluated independently using a quantity of one (1).
• Tenderers must submit a bona fide rate for each line item; nil rates or blanks are deemed not tendered.
• The Schedule of Rates is available in Microsoft Excel format via a Dropbox link provided in the tender document.

Tender fee: R200.00 non-refundable, payable to the City of Cape Town for a hard copy of the tender document. Not applicable for website downloads.

Pricing:

• Rates must be in Rand, excluding VAT.
• Rates must include all duties, taxes (except VAT), levies, expenses, disbursements, transport, overheads and profit.
• Rates are fixed for the duration of the contract, subject to the contract price adjustment provisions (Schedule F.1).
• Each line item is evaluated independently using a quantity of one (1).
• Tenderers must submit a bona fide rate for each line item they wish to be considered for. Nil rates or blank items are deemed not tendered.
• The Schedule of Rates is available in Microsoft Excel format via a Dropbox link provided in the tender document.

For tenders above R10 million (transaction value inclusive of VAT):

• Audited annual financial statements for the past 3 years (or since establishment if less than 3 years).
• A certificate confirming no undisputed municipal service commitments overdue for more than 30 days.
• Particulars of any contracts awarded by an organ of state in the past 5 years, including any material non-compliance or disputes.
• A statement on whether any portion of goods/services will be sourced from outside South Africa, and whether any payment will be transferred out of the Republic.
• Each entity in a joint venture/consortium must submit separate certificates/statements.

CSD registration:

• Tenderers must be registered on the National Treasury Central Supplier Database (CSD) as a service provider. Registration is required upon written request; failure may prevent orders or payments.
• Each party in a joint venture must register individually.
• Registration can be done at https://secure.csd.gov.za.

CCT Supplier Database:

• Tenderers must be registered on the CCT Supplier Database as a service provider. Registration is required upon written request.
• Registration forms available from the Supplier Management Unit, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town (Tel 021 400 9242/3/4/5).

Tax compliance:

• Tenderers must be registered with SARS and tax compliant.
• A valid Tax Compliance Status PIN must be submitted with the tender and recorded on the Details of Tenderer pages.
• Each party in a joint venture/consortium must submit a separate Tax Compliance Status PIN.
• If the recommended bidder is not tax compliant, they have 7 working days to provide written proof from SARS of arrangements to meet outstanding obligations.
• Foreign suppliers who answer "NO" to all questions in the Questionnaire to Bidding Foreign Suppliers are not required to register for tax compliance.

Eligibility declarations:

• Completed Declaration of Interest – State Employees (Schedule F.5) with no non-compliance.
• Completed Conflict of Interest Declaration (Schedule F.6) and Declaration of Past SCM Practices (Schedule F.7) with no disqualifying conflicts or practices.
• Completed Certificate of Independent Bid Determination (Schedule F.9).
• Completed Authorisation for Deduction of Outstanding Amounts (Schedule F.8).
• Tenderer must not be restricted under the SCM Policy, not be an advisor/consultant to CCT with a conflict of interest, not be involved with the bid specification committee, and not have contravened the Competition Act.

Occupational Health and Safety:

• Tenderers must comply with the Occupational Health and Safety Act and Regulations.
• A Health and Safety Plan must be submitted upon written request, demonstrating competencies and resources to deliver the goods/services in accordance with the Act and Health and Safety Specification.

Tenderers must comply with the Occupational Health and Safety Act and Regulations.

• A Health and Safety Plan must be submitted upon written request, demonstrating competencies and resources to deliver the goods/services in accordance with the Act, Regulations, and Health and Safety Specification.
• The CCT may require a Section 37(2) agreement for subcontractors.

Contract period: 36 months from commencement date.

• The CCT may accept or reject any tender, and may cancel the tender process under certain conditions (changed circumstances, lack of funds, no acceptable tenders, material irregularity, or inability to negotiate market-related pricing).
• Disputes, objections, complaints and queries must be lodged in writing within 14 days of the decision or action (MFMA Regulations 49 and 50).
• Appeals under Section 62 of the Municipal Systems Act must be lodged within 21 days of notification, with written notice and reasons.
• Appeal administration fee: R300.00, payable at any Municipal Office or via EFT to the CCT's NEDBANK account (Reference: 198158966). A surcharge may be imposed for vexatious or frivolous appeals.
• Tender validity: 120 days after closing date, extendable up to 12 months, and further up to 6 months by mutual agreement.
• Withdrawal of a tender after closing is at the CCT's discretion; unauthorised withdrawal may result in liability for additional expenses.
• Confidentiality and copyright obligations apply to all tender documents.
• Alternative tender offers are only considered if a main offer is also submitted, and only the alternative of the highest ranked main offer is considered.
• The CCT may negotiate final contract terms with a preferred tenderer.
• The CCT may conduct due diligence and risk assessment via an external service provider; tenderers must cooperate.
• POPIA compliance: personal information will be processed for tender and contract purposes.

Special conditions include:

• CCT Supplier Database registration required.
• National Treasury Central Supplier Database (CSD) registration required.
• Compliance with Occupational Health and Safety Act.
• Provision of Health and Safety Plan upon request.
• Lead time for supply and delivery of 3-5 working days from receipt of purchase order; if unable to meet lead time, must notify CCT.

Eligibility criteria:

• Tenderers must comply with all aspects of the tender, including providing completed Details of Tenderer, Certificate of Authority for Partnerships/JVs/Consortiums, Declaration of Interest – State Employees, Conflict of Interest Declaration, Declaration of Past SCM Practices, Certificate of Independent Bid Determination, and Authorisation for Deduction of Outstanding Amounts.
• Must not be restricted under SCM Policy, tax matters with SARS must be in order, must not be an advisor/consultant to CCT, must not be involved with bid specification committee, must not have contravened Competition Act.
• Attendance at compulsory clarification meeting is mandatory for responsiveness.
• Technical data sheets and product information must be submitted at tender closure for specified sections.
• Samples may be requested if compliance cannot be verified.

Procurement procedure:

• Contract awarded to tenderer scoring highest adjudication points.
• Two tenderers appointed per item, category, region, and source of base bitumen: highest ranked ('winner') and an alternative.
• Categories: A – Supply Only; B – Supply and delivery to Central Region; C – East Region; D – North Region; E – South Region.
• Awards made independently per item/category/region/source.
• Orders offered on 'winner-takes-all' basis; alternative only if winner refuses or cannot supply.
• No guarantee of work to alternative supplier.
• Tenderers considered only for line items with bona fide rates.
• Contract period 36 months.
• Two-stage system not followed.
• Standby bidder may be nominated.
• Evaluation includes price/preference points systems (80/20 and 90/10) with specific goal points for local content, job creation, and employee ownership.
• Risk analysis may be conducted.
• Negotiations may be held with top three scoring tenderers; if no market-related price achieved, tender may be cancelled.