Supplies: General Tenders Limpopo | October 2026

Returnable documents — all must be completed, signed and submitted with the bid: - form a (tender and contract quality requirements for qm 58 and iso 9001): completed and signed to confirm acceptance of the quality specification. - Quality documentation depending on the applicable quality category (1, 2, 3 or 4) as indicated in form a. - Further required documents are listed in the list of tender returnable document (240-12248652). disqualification risks: - failure to submit any required returnable document. - Non-compliance with the quality requirements may lead to disqualification.

Submission method: electronic only via the ESKOM e-tendering site at https://etendering.eskom.co.za. NO hard copies accepted. - Documents must be uploaded in pdf format, with a limit of 50mb per file and a total submission limit of 900mb per submission. - NO zip or compressed files allowed. - Documents must be organised into technical, commercial, financial, and other folders. - The price list must be in pdf format. - If a tender is resubmitted, only the latest version is accepted; previous versions become void. - Submission status must be marked as complete. - Closing time: 10h00 on 19 november 2026. Late submissions are not accepted. - Returnable documents (disqualifiable if missing or incomplete at closing): - annexure a (authorisation form): proof of signatory authority. - Annexure b (acknowledgement form): acknowledgement of OHS and other legal requirements. - Annexure c (tenderer's particulars): bidder details. - Annexure d (integrity pact declaration): agreement to the supplier integrity pact. - Annexure e (cpa requirements for local goods/services): local content commitment. - Annexure f (cpa(ig) for imported goods/services): applicable if imported goods/services are used. - Annexure G1-G4 (sbd 6.2 And local content declarations): for local production and content. - Annexure h (sbd 1 invitation to bid): completed as the offer cover. - Annexure j (sbd 4 bidders disclosure): discloses any state employment or conflicts of interest. - Additional returnables (disqualifiable): completed nec or other contract, completed pricing schedule, proof of csd registration, and a certified tax clearance certificate if not covered by a SARS pin or csd profile. - Returnables required for evaluation (non-disqualifiable but scored zero if missing): annexure i (sbd 6.1 Preference points claim form), functionality/technical documents (storage procedure, company experience). - Joint ventures must submit a letter of intent or valid jv agreement, confirmation that the jv operates as a single entity, and details of a single designated bank account. - For e-tendering, the entire submission must be uploaded by the closing time; failure to submit all documents renders the tender non-responsive.

Submission method: sealed envelope, clearly marked with the bid number and description, deposited in the tender box at the foyer of the main entrance to the civic centre, NO. 83 krogh street, makhado. - Tenders must be completed in black ink and in accordance with the conditions and rules in the tender documents. - Bids must remain valid for 90 days after the closing date. - Bids that are late, incomplete, unsigned, submitted in pencil, or sent by telegraph, fax, e-mail, or that do not comply with specifications will be disqualified. - The following returnable documents must be submitted: valid SARS tax compliance status pin; copy of company registration (ck) documents; certified copy of company owner(s) ID book(s), not older than 3 months; proof of municipal rates not owing for more than 3 months, or formal lease agreement, or letter from traditional authority for non-ratable areas; full csd report. - A copy of a certified copy will not be accepted.

Envelope must be sealed and clearly marked with the bid number (8/3/2/189) and description. Deposit in the tender box at the main entrance foyer of the civic centre, 83 krogh street, makhado, before the closing time. Bids must be written in black ink. Late, incomplete, unsigned, pencil-written, or electronically transmitted bids will be disqualified. Bids must remain valid for 90 days after closing. Returnable documents with the bid: - valid SARS tax compliance status pin. - Copy of company registration documents (ck). - Certified ID copies of company owners and directors, not older than 3 months. - Proof that municipal rates are not in arrears for more than 3 months, or a formal lease agreement, or a letter from the traditional authority for non-ratable areas. - Full central supplier database (csd) report. - Csd registration is mandatory for all bidders. - A certified copy of a copy will not be accepted.

Submission method: physical tender box only. - Complete the bid documents in black ink and in accordance with the conditions and rules in the tender documents. - Seal the bid and relevant documents in an envelope, clearly marked with the bid description and reference number. - Deposit the sealed envelope in the tender box at the foyer of the main entrance to the civic centre, 83 krogh street, makhado, by not later than the closing date and time. - Bids that are late, incomplete, unsigned, submitted in pencil, or sent by telegraph, facsimile, or e-mail will be disqualified. Returnable documents (each must be completed, signed and submitted with the bid): - valid SARS tax compliance status pin. - Copy of company registration documents (ck). - Certified copies of company owners' ID books (certification not older than three months); for both the entity and directors. - Proof of municipal rates not owing for more than three months, or a formal lease agreement for rental premises, or a letter from the traditional authority for non-ratable areas. - Copy of the full central supplier database (csd) report. - Note: a copy of a certified copy will not be accepted.

Returnable documents:

Returnable documents: all returnable documents listed in the rfx documents must be submitted with respondent’s bid. Failure to submit mandatory returnable schedules / documents will result in disqualification. Failure to submit other schedules / documents may result in disqualification. 12 defaults by respondents if the respondent, after IT has been notified of the acceptance of its bid fails to: 12.1 Enter into a formal contract when called upon to do so within such period as foskor may specify; or 12.2 Accept an order in terms of the bid; 12.3 Furnish satisfactory security when called upon to do so for the fulfilment of the contract; or 12.4 Comply with any condition imposed by foskor, foskor may, in any such case, without prejudice to any other legal remedy which IT may have, proceed to accept any other bid or, if IT is necessary to do so, call for bids afresh, and may recover from the defaulting respondent any additional expense incurred by foskor in calling for new offers or in accepting a less favourable offer. 13 currency all monetary amounts referred to in a bid response must be in rand, the currency of the republic of south africa [ZAR], save to the extent specifically permitted in the RFP. 14 prices subject to confirmation 14.1 Prices which are quoted subject to confirmation will not be considered. 14.2 Firm prices quoted for the duration of any resulting order and/or contract will receive precedence over prices which are subject to fluctuation if this is in foskor’s best interests. 15 alterations made by the respondent to bid prices all alterations made by the respondent to its bid price(s) prior to the submission of its bid documents must be done by deleting the incorrect figures and words where required and by inserting the correct figures and words against the items concerned. All such alterations must be initialled by the person who signs the bid documents. Failure to observe this requirement may result in the particular item(s) concerned being excluded in the matter of the award of the business. 16 exchange and remittance 16.1 The respondent should note that where the whole or a portion of the contract or order value is to be remitted overseas, foskor shall, if requested to do so by the supplier/service provider, effect payment overseas directly to the foreign principal or manufacturer of such percentage of the contract or order value as may be stipulated by the respondent in its bid documents. 16.2 IT is foskor’s preference to enter into rand-based agreements. Foskor would request, therefore, that the respondent give favourable consideration to obtaining forward exchange cover on the foreign currency portion of the agreement at a cost that is acceptable to foskor to protect itself against any currency rate fluctuation risks for the duration of any resulting contract or order. Of 14 foskor general bid conditions 16.3 The respondent who desires to avail itself of the aforementioned facility must at the time of bidding furnish the information called for in the exchange and remittance section of the bid documents and also furnish full details of the principals or manufacturer to whom payment is to be made. 16.4 The south african reserve bank’s approval is required before any foreign currency payments can be made to or on behalf of respondents. 16.5 Foskor will not recognise any claim for adjustment of the order and/or contract price if the increase in price arises after the date on which the goods/services were to be delivered, as set out in the order and/or contract, or any subsequent agreement between the parties. 16.6 Foskor reserves the right to request a pro-forma invoice/tax invoice in order to ensure compliance with the contract and value-added tax act NO. [VAT act]. 17 acceptance of bid 17.1 Foskor does not bind itself to accept the lowest priced or any bid. 17.2 Foskor reserves the right to accept any bid in whole or in part. 17.3 Upon the acceptance of a bid by foskor, the parties shall be bound by these general bid conditions and any contractual terms and/or any schedule of “special conditions” or otherwise which form part of the bid documents. 17.4 Where the respondent has been informed by foskor of the acceptance of its bid, the acknowledgement of receipt transmitted shall be regarded as proof of delivery to the respondent. 18 notice to unsuccessful respondents 18.1 Unsuccessful respondents shall be advised in writing that their bids have not been accepted as soon as possible after the closing date of the bid. On award of business to the successful respondent all unsuccessful respondents must be informed of the name of the successful respondent and of the reason as to why their bids had been unsuccessful. 19 terms and conditions of contract 19.1 The supplier/service provider shall adhere to the terms and conditions of contract issued with the bid documents, together with any schedule of “special conditions” or otherwise which form part of the bid documents. 19.2 Should the respondent find any conditions unacceptable, IT should indicate which conditions are unacceptable and offer amendments/ alternatives by written submission on a company letterhead. Any such submission shall be subject to review by foskor’s legal counsel who shall determine whether the proposed amendments /alternative(s) are acceptable or otherwise, as the case may be. 20 contract documents 20.1 The contract documents will comprise these general bid conditions, the terms and conditions of contract and any schedule of “special conditions” which form part of the bid documents. 20.2 The abovementioned documents together with the respondent’s bid response will constitute the contract between the parties upon receipt by the respondent of foskor’s letter of acceptance / intent, subject to all additional amendments and/or special conditions thereto as agreed to by the parties. 20.3 Should foskor inform the respondent that a formal contract will be signed, the abovementioned documents together with the respondent’s bid response [and, if any, its covering letter and any of 14 foskor general bid conditions subsequent exchange of correspondence] as well as foskor’s letter of acceptance/intent, shall constitute a binding contract until the final contract is signed. 21 law governing contract the law of the republic of south africa shall govern the contract created by the acceptance of a bid. The domicilium citandi et executandi shall be a place in the republic of south africa to be specified by the respondent in its bid at which all legal documents may be served on the respondent who shall agree to submit to the jurisdiction of the courts of the republic of south africa. A foreign respondent shall, therefore, state in its bid the name of its authorised representative in the republic of south africa who is empowered to sign any contract which may be entered into in the event of its bid being accepted and to act on its behalf in all matters relating to the contract. 22 identification if the respondent is a company, the full names of the directors shall be stated in the bid. If the respondent is a close corporation, the full names of the members shall be stated in the bid. If the respondent is a partnership or an individual trading under a trade name, the full names of the partners or of such individual, as the case may be, shall be furnished. 23 respondent's samples 23.1 If samples are required from respondents, such samples shall be suitably marked with the respondent's name and address, the bid number and the bid item number and must be despatched in time to reach the addressee as stipulated in the bid documents on or before the closing date of the bid. Failure to submit samples by the due date may result in the rejection of a bid. 23.2 Foskor reserves the right to retain samples furnished by respondents in compliance with bid conditions. 23.3 Payment will not be made for a successful respondent’s samples that may be retained by foskor for the purpose of checking the quality and workmanship of goods/services delivered in execution of a contract. 23.4 If foskor does not wish to retain unsuccessful respondents’ samples and the respondents require their return, such samples may be collected by the respondents at their own risk and cost. 24 securities 24.1 The successful respondent, when called upon to do so, shall provide security to the satisfaction of foskor for the due fulfilment of a contract or order. Such security shall be in the form of a deed of suretyship [deed of suretyship] furnished by an approved bank, building society, insurance or guarantee corporation carrying on business in south africa. 24.2 The security may be applied in whole or part at the discretion of foskor to make good any loss or damage which foskor may incur in consequence of a breach of the contract or any part thereof. 24.3 Such security, if required, shall be an amount which will be stipulated in the bid documents. 24.4 Additional costs incurred by foskor necessitated by reason of default on the part of the supplier/service provider in relation to the conditions of this clause 24 will be for the account of the supplier/service provider. Of 14 foskor general bid conditions 25 price and delivery basis for goods 25.1 Unless otherwise specified in the bid documents, the prices quoted for goods must be on a free on board [icc incoterms 2010] price basis in accordance with the terms and at the delivery point or points specified in foskor's bid documents. Bids for supply on any other basis of delivery are liable to disqualification. The lead time for delivery stated by the respondent must be inclusive of all non- working days or holidays, and of periods occupied in stocktaking or in effecting repairs to or overhauling plant, which would ordinarily occur within the delivery period given by the respondent. 25.2 Respondents must furnish their bid prices in the price schedule of the bid documents on the following basis, local supplies - prices for goods to be manufactured, produced or assembled in the republic of south africa, or imported supplies held in south africa, to be quoted on a delivered RSA named destination basis., Imported supplies - prices for goods to be imported from all sources to be quoted on a delivered duty paid [icc incoterms 2010] basis, to end destination in south africa, unless otherwise specified in the bid price schedule. 26 export licence the award of a bid for goods to be imported may be subject to the issue of an export licence in the country of origin or supply. If required, the supplier/service provider’s manufacturer or forwarding agent shall be required to apply for such licence. 27 quality of material unless otherwise stipulated, the goods offered shall be new i.e. In unused condition, neither second-hand nor reconditioned. 28 deletion of items excluded from bid the respondent must delete items for which IT has not tendered or for which the price has been included elsewhere in its bid. 29 value-added tax 29.1 In respect of local supplies, i.e. Goods to be manufactured, produced or assembled in the republic of south africa, or imported supplies held or already in transit to south africa, the prices quoted by the respondent are to be exclusive of VAT which must be shown separately at the standard rate on the tax invoice. 29.2 In respect of foreign services rendered, the invoicing by a south african service provider on behalf of its foreign principal rendering such service represents a service rendered by the principal; and, the service provider’s tax invoice(s) for the local portion only [i.e. The "commission" for the services rendered locally] must show the VAT separately. 30 important notice to respondents regarding payment 30.1 Method of payment, the attention of the respondent is directed to the terms and conditions of contract which set out the conditions of payment on which bid price(s) shall be based. Of 14 foskor general bid conditions, however, in addition to the aforegoing the respondent is invited to submit offers based on alternative methods of payment and/or financing proposals., The respondent is required to give full particulars of the terms that will be applicable to its alternative offer(s) and the financial merits thereof will be evaluated and taken into consideration when the bid is adjudicated., The respondent must, therefore, in the first instance, tender strictly in accordance with clause 30.1 (A) above. Failure to comply with clause 30.1 (A) above may preclude a bid from further consideration. Note: the successful respondent [the supplier/service provider] shall, where applicable, be required to furnish a guarantee covering any advance payments. 30.2 Conditional discount respondents offering prices which are subject to a conditional discount applicable for payment within a specific period are to note that the conditional period will be calculated as from the date of receipt by foskor of the supplier/service provider’s month-end statement reflecting the relevant tax invoice(s) for payment purposes, provided the conditions of the order or contract have been fulfilled and the tax invoice is correct in all respects as referred to in the contract or order. Incomplete and/or incorrect tax invoices shall be returned and the conditional period will be recalculated from the date of receipt of the correct documentation. 31 contract quantities and delivery requirements 31.1 Contract quantities, IT must be clearly understood that although foskor does not bind itself to purchase a definitive quantity under any contract which may be entered into pursuant to this bid, the successful respondent nevertheless undertakes to supply against the contract such quantities as may be ordered against the contract, which orders are posted or delivered by hand or transmitted electronically on or before the expiry date of such contract., IT is furthermore a condition that foskor will not accept liability for any material/stocks specially ordered or carried by the respondent with a view to meeting the requirements under any such contract., The estimated planned quantities likely to be ordered by foskor per annum are furnished in relevant section of the bid documents. For avoidance of doubt the estimated quantities are estimates and foskor reserves the right to order only those quantities sufficient for its operational requirements. 31.2 Delivery period, period contracts and fixed quantity requirements IT will be a condition of any resulting contract/order that the delivery period embodied therein will be governed by the provisions of the terms and conditions of contract., Progress reports the supplier/service provider may be required to submit periodical progress reports with regard to the delivery of the goods/services., Emergency demands as and when required of 14 foskor general bid conditions if, due to unforeseen circumstances, supplies of the goods/services covered by the bid are required at short notice for immediate delivery, the supplier/service provider will be given first right of refusal for such business. If IT is unable to meet the desired critical delivery period, foskor reserves the right to purchase such supplies as may be required to meet the emergency outside the contract if immediate delivery can be offered from any other source. The totalorpartialfailuretoperformthescopeofsupplysection in the terms and conditions of contract will not be applicable in these circumstances. 32 plans, drawings, diagrams, specifications and documents 32.1 Copyright copyright in plans, drawings, diagrams, specifications and documents compiled by the supplier/service provider for the purpose of contract work shall be governed by the intellectual property rights section in the terms and conditions of contract. 32.2 Drawings and specifications in addition to what may be stated in any bid document, the respondent should note that, unless notified to the contrary by foskor or a designated official by means of an official amendment to the bid documents, IT is required to tender for goods/services strictly in accordance with the drawings and/or specifications supplied by foskor, notwithstanding that IT may be aware that alterations or amendments to such drawings or specifications are contemplated by foskor. 32.3 Respondent’s drawings drawings required to be submitted by the respondent must be furnished before the closing time and date of the bid. The non-receipt of such drawings by the appointed time may disqualify the bid. 32.4 Foreign specifications the respondent quoting for goods/services in accordance with foreign specifications, other than british and american standards, is to submit translated copies of such specifications with the bid. In the event of any departures or variations between the foreign specification(s) quoted in the bid documents, full details regarding such departures or variations must be furnished by the respondent in a covering letter attached to the bid. Non-compliance with this condition may result in disqualification. 33 bids by or on behalf of foreign respondents 33.1 Bids submitted by foreign principals may be forwarded directly by the principals or by its south african representative or agent to the secretary of the acquisition council or to a designated official of foskor according to whichever officer is specified in the bid documents. 33.2 In the case of a representative or agent, written proof must be submitted to the effect that such representative or agent has been duly authorised to act in that capacity by the principal. Failure to submit such authorisation by the representative or agent shall disqualify the bid. 33.3 When legally authorised to prepare and submit bids on behalf of their principals not domiciled in the republic of south africa, representatives or agents must compile the bids in the names of such principals and sign them on behalf of the latter. 33.4 South african representatives or agents of a successful foreign respondent must when so required enter into a formal contract in the name of their principals and must sign such contract on behalf of the latter. In every such case a legal power of attorney from their principals must be furnished to of 14 foskor general bid conditions foskor by the south african representative or agents authorising them to enter into and sign such contract., Such power of attorney must comply with rule 63 (authentication of documents executed outside the republic for use within the republic) of the uniform rules of court: rules regulating the conduct of the proceedings of the several provincial and local divisions of the supreme court of south africa., The power of attorney must be signed by the principal under the same title as used in the bid documents., If a power of attorney held by the south african representative or agent includes matters of a general nature besides provision for the entering into and signing of a contract with foskor, a certified copy thereof should be furnished., The power of attorney must authorise the south african representative or agent to choose the domiciliumcitandietexecutandi. 33.5 If payment is to be made in south africa, the foreign supplier/service provider [i.e. The principal, or its south african agent or representative], must notify foskor in writing whether, for payment by electronic funds transfer [eft], funds are to be transferred to the credit of the foreign supplier/service provider's account at a bank in south africa, in which case the name and branch of such bank shall be furnished; or, funds are to be transferred to the credit of its south african agent or representative, in which case the name and branch of such bank shall be furnished. 33.6 The attention of the respondent is directed to clause 24 above [securities] regarding the provision of security for the fulfilment of contracts and orders and the manner and form in which such security is to be furnished. 34 conflict with issued rfx document 34.1 Should a conflict arise between these general bid conditions and the issued rfx document, the conditions stated in the rfx document shall prevail. 35 database of restricted suppliers (blacklisting) 35.1 All the stipulations on foskor’s blacklisting process as laid down in foskor’s supply chain policy included herein by way of reference. Below follows a condensed summary of this blacklisting procedure. 35.2 Blacklisting is a mechanism used to exclude a company/person from future business with foskor and other organs of state for a specified period. On completion of the blacklisting process, the blacklisted entity’s details will be placed on national treasury’s database of restricted suppliers for the specified period of exclusion. 35.3 The decision to blacklist is based on one of the grounds for blacklisting. The standard of proof to commence the blacklisting process is whether a “prima facie” (i.e. On the face of IT) case has been established. 35.4 Depending on the seriousness of the misconduct and the strategic importance of the goods/services, in addition to blacklisting a company/person from future business, foskor may decide to terminate some or all existing contracts with the company/person as well. Of 14 foskor general bid conditions 35.5 A supplier/service provider or contractor to foskor may not subcontract any portion of the contract to a blacklisted company. 35.6 Grounds for blacklisting include: if any person/enterprise which has submitted a bid, concluded a contract, or, in the capacity of agent or subcontractor, has been associated with such bid or contract, has, in bad faith, withdrawn such bid after the advertised closing date and time for the receipt of bids;, has, after being notified of the acceptance of his bid, failed or refused to sign a contract when called upon to do so in terms of any condition forming part of the bid documents;, has carried out any contract resulting from such bid in an unsatisfactory manner or has breached any condition of the contract;, has offered, promised or given a bribe in relation to the obtaining or execution of the contract;, has acted in a fraudulent or improper manner or in bad faith towards foskor or any government department or towards any public body, enterprise or person;, has made any incorrect statement in a certificate or other communication with regard to the local content of his goods or his b-bbee status and is unable to prove to the satisfaction of foskor that: (i) he made the statement in good faith honestly believing IT to be correct; and (ii) before making such statement he took all reasonable steps to satisfy himself of its correctness;, caused foskor damage, or to incur costs in order to meet the contractor’s requirements and which could not be recovered from the contractor;, has litigated against foskor in bad faith. 35.7 Foskor recognizes that trust and good faith are pivotal to its relationship with its suppliers/service providers. When a dispute arises between foskor and its supplier/service provider, the parties should use their best endeavours to resolve the dispute in an amicable manner, whenever possible. Litigation in bad faith negates the principles of trust and good faith on which commercial relationships are based. Accordingly, foskor will not do business with a company that litigates against IT in bad faith or is involved in any action that reflects bad faith on its part. Litigation in bad faith includes, but is not limited to the following instances, vexatious proceedings. These are frivolous proceedings which have been instituted without proper grounds;, (d) the workman’s compensation act., Shall lead to disqualification as per RFP document, ▪ pre-qualification documents, ▪ detailed technical evaluation per 17.8 Below, pre-qualification and technical, section 1: sbd 1 form 2, section 1: sbd 1 form

Returnable documents:  a valid central supplier database number (csd),  submission of a joint venture agreement, where applicable, which has been properly,  proof of payment of municipal rates and taxes or letter from tribal authority or valid lease, (attach of identity document, if bidder is a sole proprietor and/or partners in partnership), person signing does so, whether by articles of association, resolution, power of attorney

Returnable documents:  a valid central supplier database number (csd),  submission of a joint venture agreement, where applicable, which has been properly,  proof of payment of municipal rates and taxes or letter from tribal authority or valid lease, (attach of identity document, if bidder is a sole proprietor and/or partners in partnership), person signing does so, whether by articles of association, resolution, power of attorney

Returnable documents:  a valid central supplier database number (csd),  submission of a joint venture agreement, where applicable, which has been properly,  proof of payment of municipal rates and taxes or letter from tribal authority or valid lease, (attach of identity document, if bidder is a sole proprietor and/or partners in partnership), person signing does so, whether by articles of association, resolution, power of attorney

Returnable documents:

Returnable documents:

Submission channel - bids are submitted electronically through eskom's etendering portal at https://etendering.eskom.co.za, Reached via the tender bulletin site at https://tenderbulletin.eskom.co.za. - A csd number is required before the portal can be accessed. - Suppliers must register on the portal first, verifying both an email address and a cellphone number; a one-time pin is sent to both for each login. - Registration contact numbers must carry a country code prefix, for example +27. Uploading a bid - open the tender by its reference number, then start a new submission. - Each file must be named and tagged to the correct category (technical, commercial, finance and so on) before upload. - Size limits: NO single file above 50mb, and NO more than 900mb across all uploaded files. - Check that every required document is attached before finalising; the submission can still be added to until IT is finalised. - Finalising closes the submission and stamps IT with the date and time. - A confirmation email listing the submitted documents is issued; the submission ID in that email must be kept for any later enquiry. Returnable documents - the bid pack supplied contains NO returnable forms, pricing schedule or bill of quantities; those must be obtained with the full tender documentation. System support - difficulties with the tender bulletin, etendering or opentext systems are handled by the ESKOM buyer responsible for the specific tender.

Returnable documents: the tender requires the submission of the completed annexure g2 – local content declaration summary schedule – annex c, along with any other returnable documents indicated in the bid documentation.