Services: General Tenders

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a) No costs other than the agreed commission shall be payable to the Auctioneer. b) The Auctioneer shall not participate in or be associated with any form of collusion (“Ring”). c) Unclaimed deposits at the end of each auction shall be transferred to the Municipality. d) The Municipality’s authorised representative has final decision-making authority during disputes. e) The online auction platform must comply with POPIA and any applicable cyber security and data protection standards. f) The Auctioneer shall provide bidders with secure login credentials and maintain confidentiality of all personal data. g) The Auctioneer shall ensure that the online bidding platform allows for real-time monitoring by the Municipality during the auction. h) In the event of a system failure during an online auction, the Auctioneer shall have a contingency plan (e.g., postponement or transfer to a backup platform) to protect the Municipality’s interests and bidder fairness. 6. PRICING ARRANGEMENT 6.1 Commission-Based Remuneration a) The Auctioneer shall be remunerated on a commission basis, calculated as a percentage (%) of the gross proceeds of all items successfully auctioned on behalf of Joe Gqabi District Municipality. b) The commission percentage must be clearly indicated by the bidder for:  Year 1  Year 2  Year 3 c) The quoted commission percentage shall be all-inclusive, covering all administrative costs, staffing, security, transportation (excluding municipal obligations), advertising, venue arrangements and consumables necessary to conduct the auction. d) No additional or hidden costs will be accepted beyond the agreed commission rate. 6.2 Registration Fees a) The Auctioneer may collect refundable registration deposits from prospective bidders, payable prior to registration. b) Registration fees are not considered part of the Auctioneer’s remuneration and must be refunded to unsuccessful bidders within three (3) working days after the auction. c) Any unclaimed registration fees shall be transferred to the Municipality within seven (7) working days after the auction. 6.3 Payment of Auction Proceeds a) The Auctioneer shall deposit all proceeds of the auction, less commission and any approved costs, into the Municipality’s designated bank account within seven (7) calendar days of the sale. b) Late payments will accrue interest at the Municipality’s prevailing bank interest rate. 6.4 VAT and Statutory Compliance a) Commission rates must be quoted inclusive of VAT. b) The Auctioneer must be a registered VAT vendor and provide proof of registration. 6.5 Price Escalation / Adjustment a) Commission rates shall remain firm and fixed for the duration of the three-year contract period. b) No escalation, adjustments or additional fees will be entertained. Description Year 1 Year 2 Year 3 Commission Rate (% of _______% __________% __________% gross proceeds inclusive of VAT) 7. EVALUATION CRITERIA A. Functionality The bids will be evaluated on the basis of the Preferential Procurement Policy Framework Act (Act No.5, 2000), and the regulations pertaining thereto (2022), as well as the Joe Gqabi District Municipality’s Supply Chain Management Policy 80/20 preference point system will be used. CRITERIA EVIDENCE REQUIRED MINIMUM POINTS MAXIMUM POINTS COMPANY EXPERIENCE 1. CAPACITY ASSESSMENT Number of projects completed in the public Attach proof of previously completed projects. sector Acceptable proof includes: 9 18 a. Appointment letters or>6 projects – 18 points b. Orders or c. Contract 3 projects – 9 points < 3 projects – 0 points AND PERFORMANCE ASSESSMENT For each completed project as mentioned above complete corresponding JGDM Performance Assessment Form (attached in the tender document) signed and stamped by each previous client for the submitted projects for each Appointment letter OR Order OR Contract EXPERIENCE OF CERTIFIED AUCTIONEER Number of years Attach CV of Certified Auctioneer employed by 15 30 practicing as a Certified the bidder. Auctioneer >5 yrs 30 points 4– 5 years 25 points 1 – 3 years 15 points TOTAL 24 48  Bidders must obtain minimum of 24 out of 48 points to qualify for the evaluation of price and preference points.  Bidders must obtain minimum required points for each sub-criterion. Price and Specific goals Price : 80 Specific Goals: 20 B. Specific Goals Maximum points of 20 points will be awarded to tenderer for the specific goals for the tenderer; points scored on specific goals will be added to the points scored for price. Bidders are required to submit evidence as requested below to be able to be awarded points. Failure to submit evidence as required will result on bidders not being awarded points. Specific Goals Points Points Claimed Evidence required (Bidders must claim points) 1.HDI 1.1 51 % owned by Black 4 Attach copy of Identity documents of 1.2 51 % owned by Women 2 Directors, Central Supplier database form (CSD) and Company Registration 1.3 51 % owned by Youth 2 Documents. 1.4 51 % owned by Disabled 2 2.Locality Within the boundaries of the Joe Gqabi 10 Attach a proof of company office address District Municipality (JGDM) (Municipal account of owner of the relevant premises, not older than 90 days or Munici- Within the boundaries of the Eastern Cape 5 pal Clearance certificate or lease agreement but outside JGDM clearly ascribing responsibility of municipal services/ levies (Lessor or Lessee) or proof Outside of the boundaries of the Eastern 0 of address and affidavit from village residents Cape only). Total 20 NB: Failure to submit evidence as required will result on bidders not being awarded points. 8. GENERAL CONDITIONS General conditions of the contract will apply in this bid. 9. DURATION 3 Years 10. VALIDITY OF THE BID 120 days validity period 11. BRIEFING SESSION None RECEIPT, CLOSING DATE AND OPENING OF THE BID PROPOSALS Completed quotation documents must be placed in a sealed envelope clearly marked “PROVISION OF AUCTIONEER SERVICES AS AND WHEN REQUIRED FOR THE JOE GQABI DISTRICT MUNICIPALITY FOR A PERIOD OF THREE (3) YEARS: JGDM2025/26-016”. These must be deposited in the Tender Box of Joe Gqabi District Municipality, situated outside the front entrance of Main Offices Building, at Corner of Cole and Graham Streets, Barkly East not later than 12h00 pm on 9 March 2026. SUPPLY CHAIN MANAGEMENT POLICY PREREQUISITES The Joe Gqabi District Municipality [JGDM] has identified a general set of prerequisites for procurement. Bids will not be considered should the prerequisites not be met. 1.1 GENERAL PREREQUISITES

Returnable Documents:

Returnable Documents:

Returnable Documents: